Directive No. 1073/CT-TTg on Strengthening Management and Modernizing Administrative Offices of Local Administrative Agencies towards Centralization

DIRECTIVE

On strengthening management and modernizing office premises of administrative agencies at local levels towards centralization

hành chính ở địa phương theo hướng tập trung

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In recent years, state agencies have issued many normative legal documents on the management of state assets, including office premises of state agencies. These regulations have been effective, increasing the initiative of units in managing and using office premises for their intended purposes, meeting requirements for thrift and combating waste of state assets. However, in reality, some localities still improperly use many office premises for purposes such as leasing, lending, or residential use. Meanwhile, the system of office premises in some localities still has many shortcomings, such as insufficient working space, lack of uniformity, and many offices built long ago without being repaired or improved, leading to deterioration and obsolescence, failing to meet work requirements and affecting the operation of state management agencies in response to the demands of administrative reform and public service needs.

To implement Resolution No. 17-NQ/TW dated August 1, 2007 of the Central Committee of the Communist Party of Vietnam on accelerating administrative reform to enhance the effectiveness of state management, and to fulfill the requirement of "planning and constructing office premises in a centralized manner and gradually modernize them with adequate conditions and equipment to facilitate citizens when they come to handle matters," the Prime Minister instructs:

1. The Chairmen of People's Committees of provinces and centrally-administered cities are required to strictly direct to accelerate the progress of reorganizing state-owned houses and lands, especially reviewing the system of office premises of administrative agencies under provincial and centrally-administered city governments according to Decision No. 09/2007/QĐ-TTg dated January 19, 2007 of the Prime Minister on reorganizing and handling state-owned houses and lands.

2. For provinces and centrally-administered cities where the system of office premises is scattered, lacking sufficient working space, and experiencing deteriorating quality, they should proactively reorganize and improve working conditions for civil servants. For areas that have sufficient conditions, they should develop plans and report to the Prime Minister for consideration regarding investment in building centralized administrative zones.

3. Planning and investing in building centralized administrative zones must be consistent with urban planning, land use planning, related planning, and meet the following requirements:

a) Centralized administrative zones must meet the goals and requirements of modernizing office premises; ensure continuous working objectives with a complete modern infrastructure system (meeting rooms, conference halls, seminars, citizen reception sections, archives, libraries, transportation, electricity, water supply and drainage, communication systems...); serve as convenient working and transaction locations for state agencies and meet the needs of citizens to resolve matters; be equipped with synchronized office equipment suitable, efficient, and unified in providing office services.

b) The location chosen for building centralized administrative zones must be consistent with approved general and detailed urban planning; architectural design and construction must comply with legal provisions on planning and construction; based on geographical features, climate, and geological characteristics of each region, research proposals to ensure land fund savings and operational costs.

c) Planning and investing in building centralized administrative zones must be based on staffing guidelines for administrative agencies at each stage approved by competent authorities, ensuring compliance with standards and norms for using office premises of state agencies as stipulated in Decision No. 147/1999/QĐ-TTg dated July 5, 1999 and Decision No. 260/2006/QĐ-TTg dated November 14, 2006 of the Prime Minister.

d) Centralized administrative zones should be arranged as workplaces for provincial-level state administrative management agencies. Depending on the actual situation in the locality, it may also include workplaces for party organizations and political-social organizations within the centralized administrative zone. Adjacent to the centralized administrative zone, there should be a public service area (public institutions, health centers, sports areas...).

đ) Centralized administrative zones must have a Management Regulation detailing management and usage procedures. Establish a Management Board for the centralized administrative zone as a specialized agency responsible for annual budget allocation, tasked with managing, allocating, operating, or hiring services for the management and operation of the centralized administrative zone.

4. The management and use of office premises shall be carried out in accordance with the provisions of Decision No. 213/2006/QĐ-TTg dated September 25, 2006 of the Prime Minister on the Regulations on Managing Office Premises of Administrative State Agencies, Decision No. 141/2008/QĐ-TTg dated October 22, 2008 of the Prime Minister on the Regulations on Managing Office Premises and Working Houses of Public Service Units, and other relevant legal provisions.

5. Regarding sources of capital for building centralized administrative zones:

People's Committees of provinces and centrally-administered cities should select appropriate forms of capital mobilization for building centralized administrative zones, suitable to the actual conditions of each locality, ensuring the economical and effective use of existing resources, specifically:

In cases where funds from selling assets on land and transferring land use rights from old office premises are used, the following methods should be implemented:

+ Organize auctions of land use rights and assets on current office premises to generate capital for building centralized administrative zones in accordance with the law.

+ Implement the build-transfer method in accordance with the law to generate capital for building centralized administrative zones.

- Allocate from local government investment funds in accordance with the Law on State Budget.

6. For provinces and centrally governed cities that have the need to construct centralized administrative zones at the district level, they shall implement according to the provisions set forth in Points 3, 4, and 5 of this Directive. The planning for construction and investment in centralized administrative zones at the district level must be approved by the provincial People's Committee on the principle before being finalized.

7. Implementation organization:

a) Provincial People's Committees and centrally governed city People's Committees with the need to construct centralized administrative zones:

- Direct relevant Departments, Bureaus, and Sectors to base their selection of locations for constructing centralized administrative zones on urban development plans and land use plans, serving as the foundation for establishing, reviewing, submitting for approval, and organizing the implementation of investment in constructing centralized administrative zones.

- Implement investment in constructing centralized administrative zones in accordance with laws on investment and construction.

- Establish regulations for managing and utilizing centralized administrative zones to ensure compliance with intended purposes and effectiveness.

b) The Ministry of Construction shall take the lead and coordinate with the Ministry of Finance to issue operational regulations for the Management Board of centralized administrative zones.

8. Ministers of Ministries, Heads of ministerial-level agencies and agencies under the Government, and Chairpersons of provincial and centrally governed city People's Committees shall direct and organize the implementation of this Directive./.