Circular No. 12/2019/TT-BTP stipulates the periodic reporting regime within the jurisdiction of the Ministry of Justice.

CIRCULAR

Regulations on periodic reporting within the scope of managementof the Ministry of Justice

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Pursuant to DecreeNo. 96/2017/NĐ-CP date 16 ENVIRONMENTJune 2024;energy 8 Article 2. The receipt, handling of reflections and petitions from individuals and organizations concerning administrative regulations shall be carried out in accordance with Decree No. 20/2008/NĐ-CP dated February 14, 2008 of the Government on the receipt, handling of reflections and petitions from individuals and organizations concerning administrative regulations (amended and supplemented by Decree No. 48/2013/NĐ-CP dated May 14, 2013 on amending and supplementing certain articles of decrees related to administrative procedure control and Decree No. 92/2017/NĐ-CP dated August 7, 2017 on amending and supplementing certain articles of decrees related to administrative procedure control).7 of the Government stipulating functions, tasks, powers, and organizational structureof the Government stipulating functions, tasks, powers, and organizational structure of the Ministry of Home Affairsu t, amended and supplemented by Decree No. 109/2025/NĐ-CP and Decree No. 193/2025/NĐ-CP the functions of the Ministry of Justice;

Pursuant to Decree No. 09/2019/NĐ-CP dated January 24, 2019 of the Government stipulating the reporting system of administrative agencies;

At the proposal of Director of the Office of the Ministry of Justice;

The Minister of Justice issues this Circular stipulates the regulations on periodic reporting within the scope of management of the Ministry of Justice.

PART I

GENERAL PROVISIONS

Article 1. Scope of Regulation

These Circulars regulate the principles for issuing periodic reporting systems; time for finalizing data and deadlines for submitting reports; forms of reports and methods for sending reports; corrections and supplements to the contents and figures in reports; outlines for reports on the results of judicial work in the first six months of the year and annually; and responsibilities of agencies, organizations, and individuals related to the implementation of periodic reporting within the scope of management of the Ministry of Justice.

Article 2. Applicability

These Circulars apply to organizations and individuals related to the implementation of periodic reporting systems within the scope of management of the Ministry of Justice.

Article 3. Principles for Issuing Periodic Reporting Systems

1. Ensuring timely, accurate, and complete information provision to effectively serve management, guidance, and control activities; serving as a basis for the Government, Prime Minister, and the Ministry of Justice to properly implement reporting systems to the National Assembly, Standing Committee of the National Assembly; serving as a basis for provincial and centrally-administered city People's Committees to implement reporting systems to their respective People's Councils.

2. Periodic reporting systems within the scope of management of the Ministry of Justice shall only be issued when truly necessary to serve management, guidance, and control objectives; the contents of the reporting system must comply with provisions in relevant documents issued by competent authorities or persons authorized to issue them.

3. Periodic reporting systems within the scope of management of the Ministry of Justice must be consistent with the authority to issue and the subjects required to report, ensuring clarity, consistency, synchronization, feasibility, and non-redundancy with other reporting systems. Minimizing requirements on quantity and frequency of reports to save time, costs, and human resources in implementing periodic reporting systems within the scope of management of the Ministry of Justice.

4. Figures required for reporting must be synchronized and consistent in concepts, calculation methods, and units of measurement to facilitate the consolidation, sharing, exploitation, and utilization of reported information.

5. Promoting the application of information technology in implementing periodic reporting systems, using electronic documents with digital signatures, and sending reports through software systems. Strengthening cooperation and information sharing.

Chapter II

PERIODIC REPORTING SYSTEMS WITHIN THE SCOPE OF MANAGEMENT OF THE MINISTRY OF JUSTICE

Article 4. Periodic Reports on Judicial Work Results

1. Periodic reports on judicial work results within the scope of management of the Ministry of Justice include reports on judicial work results in the first six months of the year and annual reports on judicial work results.

2. For periodic reports of fields within the scope of management of the Ministry of Justice, they are integrated into the general periodic reports on judicial work results in the first six months of the year and annual reports on judicial work results.

Article 5. Time for Finalizing Data for Periodic Reports

1. The time for finalizing data for periodic reports within the scope of management of the Ministry of Justice is carried out according to the provisions of Article 12 of Decree No. 09/2019/NĐ-CP dated January 24, 2019 of the Government on the reporting system of administrative agencies.

2. For other periodic reports (if any) within the scope of management of the Ministry of Justice, the time for finalizing data is determined by the agency issuing the periodic reporting system.

Article 6. Deadline for submitting periodic reports

1. Ministries, ministerial-level agencies, agencies under the Government, People's Committees of provinces and centrally governed cities shall submit their periodic reports to the Ministry of Justice no later than the 20th day of the last month of the reporting period.

2. The Ministry of Justice shall submit its periodic report to the Government and the Prime Minister no later than the 25th day of the last month of the reporting period. Article 7. Form and method of submitting reports

1. The form of periodic reports within the management scope of the Ministry of Justice shall be presented in electronic format with digital signatures.

2. Periodic reports within the management scope of the Ministry of Justice shall be submitted through one of the following methods:

b) Sending via the Information Reporting System of the Ministry of Justice connected to the National Information Reporting System established by the Government Office.

a) Through the Document and Management System;

Article 8. Revision and supplementation of reports

c) Through the Email System;

d) Other methods as prescribed by law.

1. In cases where revisions or supplements to the contents or figures in the report are necessary, the agency preparing the report shall be responsible for submitting the revised and supplemented report along with an explanatory document regarding the revision.

2. In cases where the content or figures in the report and accompanying statistical forms are altered or erased without authorization, causing distortion, such reports and forms will not have reporting value.

Article 9. Report on the results of judicial work in the first six months of the year

1. Name of the report: "Report on the Results of Judicial Work in the First Six Months of the Year and Tasks and Solutions for the Last Six Months of the Year (reporting year)".

a) Summarize and evaluate the situation and results of work in areas under the management of the Ministry of Justice.

2. Content Required in Reports

b) Advisory work assisting leadership in directing and coordinating operations among units within ministries, sectors, and localities in implementing judicial work.

c) Evaluate advantages, difficulties, and obstacles in implementing tasks.

d) Forecast directions, tasks for the last six months of the year (reporting year); organizational solutions and recommendations to competent authorities (if any).

đ) The report on the results of judicial work in the first six months of the year uses statistical data according to the Circular issued by the Minister of Justice stipulating certain contents of statistical activities in the Judiciary sector.

3. Entities responsible for submitting the report

a) Ministries, ministerial-level agencies, agencies under the Government.

4. Receiving agency

b) People's Committees of provinces and centrally-administered cities.

Ministry of Justice, No. 60 Tran Phu Street, Ba Dinh District, Hanoi City.

5. Outline of the report

a) For ministries, ministerial-level agencies, and agencies under the Government, the report on the results of judicial work in the first six months of the year shall be prepared according to the outline at Appendix No. 01.

b) For People's Committees of provinces and centrally governed cities, the report on the results of judicial work in the first six months of the year shall be prepared according to the outline at Appendix No. 02.

6. Based on annual key tasks, the Ministry of Justice issues specific guidelines for the report on the results of judicial work in the first six months of the year.

Article 10. Report on the results of annual judicial work

1. Name of the report: "Report on the Results of Annual Judicial Work (reporting year) and Directions, Tasks, and Solutions for the Following Year".

a) The content of the report shall be implemented according to the provisions at point a, b, and c Clause 2 Article 9 of this Circular.

2. Content of Reports

b) Forecast directions, tasks for the following year of the reporting period; organizational solutions and recommendations to competent authorities (if any).

c) The report on the results of annual judicial work uses statistical data from the reporting year (for summarizing judicial work) according to the Circular issued by the Minister of Justice stipulating certain contents of statistical activities in the Judiciary sector.

5. Sample outline of the report

a) Ministries, ministerial-level agencies, agencies under the Government.

4. Receiving agency

b) People's Committees of provinces and centrally-administered cities.

Ministry of Justice, No. 60 Tran Phu Street, Ba Dinh District, Hanoi City.

5. Outline of the report

a) For ministries, ministerial-level agencies, and agencies under the Government, the report on the results of annual judicial work shall be prepared according to the outline at Appendix No. 03.

b) For People's Committees of provinces and centrally governed cities, the report on the results of annual judicial work shall be prepared according to the outline at Appendix No. 04.

6. Based on annual key tasks, the Ministry of Justice issues specific guidelines for the report on the results of annual judicial work.

2. As for existing periodic reporting systems within the management scope of the Ministry of Justice that are currently in effect according to regulations stipulated in normative legal documents issued by the Government,

Chapter III

IMPLEMENTING PROVISIONS

Article 11. Effective Date

1. This Circular shall take effect from February 15, 2020.

Prime Minister, they shall be implemented according to the provisions at Clause 3 Article 32 of Decree No. 09/2019/NĐ-CP dated January 24, 2019 of the Government on the reporting system of administrative state agencies. a) Publish the List of periodic reports within the management scope of the Ministry of Justice on the Ministry of Justice's official website as prescribed, including the integration of periodic reports from various fields into the report on the results of judicial work in the first six months of the year and annually. Regularly review periodic reporting systems within the management scope of the Ministry to amend, supplement, and promptly publish the List when changes occur.

Article 12. Implementation Organization

1. Ministries, ministerial-level agencies, government agencies, provincial people's committees, and related organizations and individuals are responsible for implementing this Circular.

2. The Ministry of Justice shall be responsible for:

b) Guide, monitor, urge, and inspect the implementation of this Circular; manage, store, and share information on the judiciary sector's reporting work as prescribed.

c) Develop and operate the Ministry of Justice's Information Reporting System to ensure connectivity with the Government's Information Reporting System.

3. During the implementation of this Circular, if there are difficulties or obstacles, please promptly reflect them to the Ministry of Justice for research and resolution./.

- Deputy Prime Ministers of the Government;