This Circular stipulates the rules for consular legalization, including provisions on the subjects, procedures, and responsibilities of consular officials in certifying signatures, seals, and the formal conformity of documents. This Circular applies to agencies, organizations, and individuals requiring the use of official documents between countries.
적용 범위
Agencies, organizations, and individuals requiring the use of official documents between countries.
핵심 사항
- Consular officials conduct consular legalization at the consulate office or by diplomatic officials authorized to perform consular functions at the diplomatic mission's premises, and bear legal responsibility for such actions.
- Prior to being legalized at the diplomatic mission, documents must be certified regarding signatures, seals, and the formal conformity of the text according to the regulations.
- The consul does not certify the signature of the person signing the document and the seal of the agency they represent; only the signature of the authorized representative and registered seal are certified.
- The consul legalizes by affixing a pre-engraved stamp or typed stamp with the prescribed content onto the documents.
- The consul collects fees for legalization according to the general regulations on consular fees.
🌐 이 문서의 사회적 영향
- Positive impact: Helps reduce barriers in the process of using documents between countries, facilitating trade and international cooperation.
- Negative impact: May increase costs for citizens and businesses due to the need to pay consular fees.
❓ 자주 묻는 질문
What is consular legalization?
Consular legalization is the certification of signatures and seals on official documents intended for use in Vietnam or within the consular district in the receiving country.
Who performs consular legalization?
Consular officials carry out the process at the consulate office or by diplomatic officials authorized to perform consular functions at the diplomatic mission's premises.
Does the consul collect fees?
Yes, the consul collects fees for legalization according to the general regulations on consular fees.
What is the procedure for consular legalization?
Prior to legalization, documents must be certified regarding signatures, seals, and the formal conformity of the text according to the regulations. The consul will then proceed to certify and affix stamps onto the documents.
Does the consul certify the signature of the person signing the document?
No, the consul only certifies the signature of the authorized representative and registered seal.
전문
CIRCULAR
OF THE MINISTER OF FOREIGN AFFAIRS
REGULATING THE PROCEDURES FOR LEGALIZATION OF DOCUMENTS BY CONSULAR AUTHORITY
THE MINISTER OF FOREIGN AFFAIRS
Pursuant to Article 26 of the Consular Ordinance dated November 24, 1990;
Pursuant to Decree 157/CP dated October 9, 1961 of the Council of Ministers on the tasks, powers, and organizational structure of the Ministry of Foreign Affairs;
ISSUES THE CIRCULAR regulating the procedures for legalization of documents as follows:
I. GENERAL PROVISIONS
1. In accordance with this Circular, consular legalization is the certification of signatures and seals on official documents and papers issued or notarized by agencies and organizations within the consular district in the receiving country for use in Vietnam, or official documents and papers issued or notarized by Vietnamese agencies and organizations for use in the consular district of the receiving country, and the verification of the conformity of the form of such documents and papers with the laws of the issuing country.
2. The legalization shall be carried out by consular officials at the consular office or by diplomatic officials authorized to perform consular functions (hereinafter referred to collectively as consular officials) at the diplomatic mission's premises. These individuals shall be responsible under the law for their acts of legalization.
3. Consular officials shall legalize documents and papers issued or notarized by Vietnamese agencies and organizations for use in the consular district of the receiving country upon request from the competent authorities of the receiving country in that consular district.
4. Consular officials shall verify the conformity of the form of documents and papers with the laws of the issuing country when requested and when there is no doubt about the legal status of those documents and papers.
II. PROCEDURES FOR LEGALIZATION OF DOCUMENTS BY CONSULAR AUTHORITY
1. Before being legalized at the diplomatic mission, documents and papers issued or notarized in the receiving country must be certified by the Consular Department of the Ministry of Foreign Affairs of the receiving country or another agency in the consular district authorized by the Ministry of Foreign Affairs of the receiving country regarding the signatures and seals on these documents and papers. If certification of the conformity of the form of the documents and papers with the laws of the receiving country is required, the consular official may require that the certification by the Ministry of Foreign Affairs of the receiving country include this content.
Documents and papers issued or notarized in Vietnam must be certified by the Consular Department of the Ministry of Foreign Affairs of Vietnam or another agency authorized by the Ministry of Foreign Affairs of Vietnam.
Documents and papers issued or notarized in a third country must be certified by the diplomatic mission or consular office of that country in the receiving country.
2. Consular officials have the responsibility to check whether the contents and intended use of the documents and papers comply with the basic principles of Vietnamese law.
If necessary, consular officials have the right to request the parties to clarify or produce documents to prove the intended use of the documents and papers.
3. In the legalization section, consular officials do not certify the signature of the person who signed the document and the seal of the agency he or she represents. Consular officials only certify the signature of the authorized representative and the registered seal of the Consular Department of the Ministry of Foreign Affairs of the issuing country or another agency authorized by the Ministry of Foreign Affairs, or the seal of the diplomatic mission or consular office of the third country in the receiving country.
4. Consular officials legalize documents and papers by affixing a pre-engraved or typed stamp with the content according to the model attached as an appendix.
When there is no space on the document or paper for legalization, the consular official certifies on a separate sheet attached to the document or paper, with the stamp affixed across the seam of the document or paper requiring legalization.
5. Consular officials collect fees for legalization in accordance with the general regulations on consular fees.
III. IMPLEMENTATION
This Circular takes effect from the date of issuance. The heads of diplomatic missions and consular offices of Vietnam abroad and those authorized to perform consular functions abroad, and the Heads of the Consular Department are responsible for implementing this Circular.
ANNEX
Model Number 1:
Legalization of documents and papers issued or notarized by agencies and organizations of the receiving country or a third country for use in Vietnam shall contain:
Number.../LEGALIZATION
Consulate General of the Socialist Republic of Vietnam in...
Certification of the seal of the agency...of the country
and the signature of Mr./Ms....(full name)
position...(and this document is valid under the law of...) Legalized at...on...day...month...year...
CONSULATE GENERAL
(Signature and seal)
Remarks
1. If performed at the Consulate or Consular Section of the Embassy, replace "Consulate General" with "Consulate" or "Embassy" and replace "Consul General" with "Consul" or "Head of Consular Section".
2. The content of the legalization according to this model shall be written in Vietnamese.
3. The part in square brackets shall be written only if requested by the party and when there is no doubt about the legal status of the document or paper.
Model Number 2:
Legalization of documents and papers issued or notarized by Vietnamese agencies and organizations for use in the receiving country or a third country shall contain:
Number.../LEGALIZATION
Consulate General of the Socialist Republic of Vietnam in...
Certification of the seal of the agency...
and the signature of Mr./Ms....
position...
(and this document is valid under Vietnamese law)
Legalized at...on...day...month...year...
CONSULATE GENERAL
(Signature and seal)
Note:
1. As noted in footnote 1 of Model No. 1.
2. The content of the legalization shall be written in the language used by the diplomatic mission or consular office for its work or in English or French.
3. As noted in footnote 3 of Model No. 1.
관계도
문서를 클릭하면 열립니다. 빨간 테두리＝효력을 변경하는 관계.