Circular No. 22/2014/TT-BGDĐT Issuing the Regulation on Vocational Secondary Education Training

CIRCULAR

Issuing the Vocational Secondary Education Training Regulation

_______________

 

Pursuant to the Education Law on June 14, 2005; the Law Amending and Supplementing Certain Articles of the Education Law on November 25, 2009;

Pursuant to Decree No. 36/2012/NĐ-CP dated April 18, 2012 of the Government stipulating the functions, tasks, powers, and organizational structure of Ministries and ministerial-level agencies;

Pursuant to Decree No. 32/2008/NĐ-CP dated March 19, 2008 of the Government stipulating the functions, tasks, powers, and organizational structure of the Ministry of Education and Training;

Pursuant to Decree No. 75/2006/NĐ-CP dated August 2, 2006 of the Government detailing and guiding the implementation of certain provisions of the Education Law; Decree No. 31/2011/NĐ-CP dated May 11, 2011 of the Government amending and supplementing certain provisions of Decree No. 75/2006/NĐ-CP dated August 2, 2006 of the Government detailing and guiding the implementation of certain provisions of the Education Law; Decree No. 07/2013/NĐ-CP dated January 9, 2013 of the Government amending Point b Clause 13 Article 1 of Decree No. 31/2011/NĐ-CP dated May 11, 2011 of the Government amending and supplementing certain provisions of Decree No. 75/2006/NĐ-CP dated August 2, 2006 of the Government detailing and guiding the implementation of certain provisions of the Education Law;

Considering the proposal of the Director of the Department of Vocational Education,

The Minister of Education and Training issues this Circular on the Vocational Secondary Education Training Regulation.

Article 1. The Vocational Secondary Education Training Regulation is promulgated together with this Circular.

Article 2. This Circular takes effect from August 22, 2014. This Circular replaces Decision No. 40/2007/QĐ-BGDĐT dated August 1, 2007 of the Minister of Education and Training on the Vocational Secondary Education Training Regulation for full-time programs and Circular No. 46/2011/TT-BGDĐT dated October 17, 2011 of the Minister of Education and Training on the Vocational Secondary Education Training Regulation for part-time programs.

Article 3. The Director of the Office, Heads of the Department of Vocational Education, Heads of relevant units under the Ministry of Education and Training; Directors of provincial education and training departments; Principals of vocational secondary schools, Heads of other educational institutions offering vocational secondary education shall be responsible for implementing this Circular.

 

 

REGULATIONS

Vocational Secondary Education
(Issued together with Circular No. 22/2014/TT-BGDĐT dated July 9, 2014)

of the Minister of Education and Training)

PART I

GENERAL PROVISIONS

Article 1. Scope of Regulation and Applicability

1. This Regulation provides for vocational secondary education (VSE) training in full-time and part-time forms, including: organization of training, assessment of learning outcomes, recognition and issuance of graduation certificates, management of training records and documents, reporting systems, and handling of violations.

2. This Regulation applies to vocational secondary schools and other educational institutions offering VSE (hereinafter referred to as "schools") implementing VSE programs based on academic years combined with modules, and related organizations and individuals.

Article 2. VSE Training Program

1. The VSE Training Program (hereinafter referred to as "the program") sets out the goals of VSE education, specifies knowledge and skill standards, scope and content of education, teaching methods and forms, evaluation methods for each module and major at the VSE level.

The school's program is developed based on the framework program for VSE established by the Ministry of Education and Training (MOET). For part-time programs, the program is developed based on the full-time program and adapted to practical conditions.

2. The Principal, Head of the educational institution offering VSE (hereinafter referred to as "the Principal"), is responsible for developing, issuing, and implementing the school's program in accordance with this Regulation and other current laws.

Article 3. Course Units and Course Components

1. A course unit is a unit used to measure the volume of study for students. One course unit equals 15 theoretical class hours; 30 to 45 practical class hours, experimental sessions, discussions, field trips, assignments, or other practical class hours; 45 to 60 hours of vocational internships, graduation internships. In this context, one theoretical or practical class hour lasts 45 minutes, and one vocational internship hour lasts 60 minutes.

2. A course component is structured from one or more course units, representing a relatively complete body of knowledge and skills that facilitates student accumulation during the learning process. The knowledge and skills within each course component correspond to a certain level of proficiency and are organized as part of a subject or parts of a combination of subjects.

Each course component is designated with a unique code number as determined by the school.

There are two types of course components: mandatory course components and elective course components:

a) Mandatory course components include essential knowledge and skills of each program that students must accumulate.

Among these, the National Defense-Education and Security Education course component and Physical Education course component, which belong to the common knowledge block, are conditional course components. The evaluation results of these course components are not included in the average grade for the semester, academic year, cumulative average, or graduation classification but are one of the conditions for completing the required volume of study, qualifying for graduation exams, and are recorded on the transcript accompanying the graduation certificate.

b) Elective course components include necessary knowledge and skills for students to accumulate the required number of course components for each program and align with their career orientation. Students choose these course components according to the school's guidance.

3. A course component that meets the requirements or has been completed in the vocational training program is a course component where the student achieves a course component score of 5.0 points or higher and a final exam score of 3.0 points or higher on a ten-point scale.

Chapter II

EDUCATIONAL ORGANIZATION

Article 4. Duration of Training

1. The duration of training is designed for students to complete a specific program and meet the conditions to receive a corresponding graduation certificate, specifically:

a) Three to four academic years for programs designed for students who have a junior high school graduation certificate or equivalent (JHS);

b) Two academic years for programs designed for students who have a senior high school graduation certificate or equivalent (SHS);

c) One to 1.5 academic years for programs designed for students who have a SHS graduation certificate and simultaneously hold a vocational education certificate in the same field or profession with a training period of one year or longer, or for students who have a graduation certificate in another field at the vocational level or above.

2. The maximum time for students to complete a program includes the maximum time to complete all course components in the program, calculated from the start of the first course component until the completion of the last course component in the program, and the maximum time to complete the graduation exams.

The maximum time for students to complete a program is decided by the Principal based on the recommendation of the School’s Training Council, ensuring it does not exceed twice the designed duration of three to four academic years, and does not exceed three times the designed duration of one to 1.5 academic years and two academic years, plus a maximum of three years to complete the graduation exams, counted from the end date of the first graduation exam session.

Additionally, the Principal considers and decides to extend the maximum time for students currently enrolled under one of the following circumstances: being mobilized to perform national defense-security duties, continuing studies at the school after fulfilling those duties; having a disability confirmation certificate in accordance with the Law on Persons with Disabilities; due to health reasons, needing to stop studying for an extended period for treatment; being criminally prosecuted, with a conclusion from the competent authority but not falling under the category of disciplinary action leading to expulsion.

Students studying two programs concurrently will have the maximum time to complete both programs equal to the maximum time for completing the longest of the two programs, calculated from the start of the first program.

Article 5. Implementation of the program

1. Prior to the commencement of a course, academic year, or semester, the school must publicly announce the training plan for that course, academic year, or semester.

a) The training plan for a course or academic year must include at least the following contents: The number of semesters, the start and end times of each semester, academic year, course, and summer and Tet holidays for classes enrolled in the same recruitment round.

b) The training plan for a semester must include at least the following contents: The start and end times of the semester, the schedule, the time for organizing the final examination of each course, the location and theoretical and practical instructors for each specific class.

2. Arrangement of training time:

a) The school organizes training according to courses, academic years, and semesters. An academic year consists of two main semesters, each main semester having at least 15 weeks of actual study plus the time for organizing the final examination of each course. Additionally, within an academic year, the Principal may organize an additional supplementary semester, which has at least four weeks of actual study plus the time for organizing the final examination of each course.

b) The time for organizing teaching activities at the school is determined specifically by the Principal, ensuring the following requirements:

- Teaching activities at the school are organized from 6:00 AM to 7:00 PM daily for regular training programs and not exceeding 10:00 PM for combined work-study programs, except for mandatory content that must be taught outside this specified time to meet the conditions for implementation.

- The total amount of study time according to the timetable for a student in a day does not exceed eight hours, except for mandatory content that requires more than eight hours to meet the conditions for implementation. Among them, no more than thirty theoretical lessons per week are arranged for each course, and no more than eighteen theoretical lessons per week are arranged for the same course; in a day, no more than five theoretical lessons are arranged for the same course for regular training programs, and no more than eight theoretical lessons are arranged for combined work-study programs.

3. Training locations:

a) Regular training locations must be conducted at the school or at branch campuses of the main school implementing the training program (hereinafter referred to as the school). Within this, the school can organize teaching activities outside the campus for cultural knowledge, national defense-security, physical education, and practical and internship content based on ensuring the quality of training.

The final theoretical examination of each course, the graduation theoretical examination must be conducted at the school; the final examination of each course with both theoretical and practical components, specialized internships, graduation internships, and graduation practical examinations can only be conducted outside the school if the school cannot ensure the material conditions to conduct them at the school.

b) Combined work-study training locations are conducted at the school or outside the school. In this case, off-campus training must be carried out in accordance with the regulations on joint training issued by the Ministry of Education and Training.

4. Requirements for teaching staff:

a) Ensuring standards as prescribed by the Education Law and the Charter of Secondary Vocational Schools currently in effect, where teachers of specialized courses must have practical experience in their profession relevant to the requirements of the subject or course they will teach in the training program.

b) Having a clear record and certificates related to their professional qualifications for teaching. Not during the period when they are being pursued for criminal responsibility or prohibited by law from undertaking educational work.

c) Being part of the school's staff or having a written contract to perform tasks with the school as stipulated by law.

d) Ensuring the requirements for teaching documentation according to the teaching schedule: Detailed course outlines, lesson plans or lecture schedules, examination questions or assessment forms with answers and grading scales, grade sheets assessing students' performance for each course, attendance records, and other documentation requirements as stipulated by the school.

đ) Other requirements decided by the Principal.

5. Public disclosure regarding training:

a) Contents that must be publicly announced before the start of a course:

Commitment to educational quality and actual educational quality; objectives, output standards for each training field; quality assurance conditions; maximum time to complete the program for each specific field; training regulations; training plans for the course and academic year; graduation examination time; rights and obligations of teachers, students, and organizations and individuals involved.

b) Contents that must be publicly announced before the start of the first semester and at least one month before the start of subsequent semesters:

- The training plan for the semester; list of required and elective courses expected to be implemented; detailed syllabus, prerequisites, number of assessments, examination format, examination rules, final examination time; textbooks or materials used for each specific course.

- Information about each teacher teaching in that semester, including at least the following: Name, date of birth, years of teaching experience, position or title; main workplace, professional qualifications and pedagogical training, teaching experience, textbooks or materials they have compiled or participated in compiling and published.

c) In addition to the public disclosure of training as stipulated in points a and b of this clause, the school must implement public disclosure of issues related to training in accordance with current regulations on public disclosure for educational institutions in the national education system issued by the Ministry of Education and Training.

Article 6. Transfer of Training Programs

1. Students may transfer from their current training program to another training program offered by the school.

2. The Rector shall specify in detail and decide on allowing students to transfer training programs, ensuring the following requirements:

a) The student must submit a request for transferring training programs.

b) The proposed training program to which the student intends to transfer must have the same form and admission criteria, and its admission score must be equal to or lower than that of the current training program.

c) For students who have completed junior high school, both the current and proposed training programs must have the same cultural knowledge group requirement. In cases where the cultural knowledge groups differ, the student must complete supplementary studies and meet the requirements of the cultural knowledge group of the proposed training program before transferring.

d) Once transferred to another training program, the student must cease studying the previous training program.

đ) The transfer of training programs must be completed before the start of the second semester for programs lasting from one to 1.5 academic years and two academic years, and before the start of the fourth semester for programs lasting from three to four academic years.

e) The transfer cannot occur during periods when the program is temporarily suspended, the study schedule is adjusted, the student has been disciplined with a warning or higher, or the student is under criminal investigation.

3. The time taken for a student to transfer training programs is included in the maximum time allowed to complete the program as stipulated in Clause 2 of Article 4 of this Regulation and is calculated from the start of the initial training program.

Article 7. Concurrent Enrollment in Two Programs

1. Concurrent enrollment in two vocational training programs is permitted for students meeting the conditions specified in Clause 2 of this Article and who wish to enroll in a second vocational training program offered by the school or a collaborating institution to obtain two diplomas upon graduation.

2. Conditions for concurrent enrollment in two programs:

a) The student must submit a request for concurrent enrollment in two programs.

b) The training program in the second program must be different from that in the first program.

c) The student must have completed the first semester for programs lasting from one to 1.5 academic years and two academic years, and the third semester for programs lasting from three to four academic years. The cumulative average grade of completed courses in the first program at the time of application for concurrent enrollment must be 6.5 points or higher.

d) The concurrent enrollment cannot occur during periods when the program is temporarily suspended, the study schedule is adjusted, the student has been disciplined with a warning or higher, or the student is under criminal investigation.

3. Students required to adjust their study schedule or expelled from the first program will be expelled from the second program.

4. A student can only be considered for graduation from the second program if they meet the graduation conditions of the first program.

5. The time for completing two programs is regulated in Clause 2 of Article 4 of this Regulation.

6. The Rector shall specify in detail the procedures for concurrent enrollment in two programs.

Article 8. Temporary Leave from School

1. Students may temporarily suspend their current study program and retain their academic standing if they fall under any of the following circumstances:

a) Being mobilized by a competent state agency to perform national defense and security tasks;

b) Due to health reasons requiring a prolonged cessation of studies for treatment, in which case there must be a confirmation letter from the hospital where the student was examined or treated, or a disability confirmation letter in accordance with the Law on Persons with Disabilities;

c) During a period of disciplinary action involving suspension from studies for a limited time;

d) Being subject to criminal responsibility but without a conclusion from the competent authority, or having a conclusion from the competent authority but not falling within the category subject to disciplinary action resulting in compulsory withdrawal from school;

đ) For other reasons not specified in points a, b, c, and d of this Clause: The student must complete at least the first semester at the school; does not fall within the category required to adjust the study schedule or be compulsorily withdrawn from school;

2. Students may temporarily postpone a course according to the school's training plan and must complete the postponed course within the maximum timeframe allowed to complete the program if they fall under any of the following circumstances:

a) Due to health reasons unable to study that course and must have a confirmation letter from the hospital where the student was examined or treated, or a disability confirmation letter in accordance with the Law on Persons with Disabilities;

b) Having other valid reasons preventing participation in completing that course, accompanied by specific evidence and approved by the Principal;

c) For the National Defense and Security Education course within the common knowledge block, the temporary postponement of study shall be carried out in accordance with the regulations on teaching, learning, and assessing the results of the National Defense and Security Education course issued by the Ministry of Education and Training;

3. Students who do not fall under the provisions of Clauses 1 and 2 of this Article, in cases of legitimate reasons, may take sudden leave from school according to the school's regulations and must fulfill their academic obligations as prescribed, while ensuring the conditions to sit for the final examination of the course before being eligible to sit for it;

4. The time taken for temporary leave from school is included in the maximum time allowed for students to complete the program as stipulated in Clause 2 of Article 4 of this Regulation;

5. The Principal shall specify the details regarding temporary leave from school for students.

Article 9. Adjustment of Study Schedule, Compulsory Withdrawal, and Voluntary Withdrawal

1. Students studying programs with a training duration of 1.5 years or more, upon completion of each academic year, if they fall under any of the following circumstances, must adjust their study schedule and complete all courses that have not met the requirements before the Principal considers and allows them to continue with new courses:

a) Having an average grade for the academic year or cumulative average grade between 4.0 and below 5.0 points;

b) Having a total number of incomplete courses, including those temporarily postponed, exceeding 25 credit units;

c) Falling under the category defined in point d of Clause 2 of this Article.

The time for adjusting the study schedule is included in the maximum time allowed to complete the program as stipulated in Clause 2 of Article 4 of this Regulation;

2. Students will be compulsorily withdrawn from school if they fall under any of the following circumstances:

a) Upon completion of each academic year or course, having an average grade for the academic year or cumulative average grade below 4.0 points;

b) Exceeding the maximum time allowed to complete the program as stipulated in Clause 2 of Article 4 of this Regulation or exceeding the number of times allowed to sit for the graduation exam as stipulated in Clause 3 of Article 21 of this Regulation, but failing to meet the graduation exam requirements;

c) Being disciplined with compulsory withdrawal from school;

d) Students with a disability confirmation letter in accordance with the Law on Persons with Disabilities, falling under the category defined in point a of Clause 2 of this Article, will not be compulsorily withdrawn from school but must adjust their study schedule;

3. Voluntary Withdrawal:

Students not subject to compulsory withdrawal from school, fulfilling all obligations and responsibilities as prescribed, if they fall under any of the following circumstances may request the school to allow withdrawal:

a) Students self-assessing that they no longer have the ability to complete the program due to insufficient remaining time to complete the program as prescribed;

b) For other reasons necessitating withdrawal, accompanied by specific evidence and approved by the Principal.

4. The Principal shall specify the procedures, rights, obligations, or responsibilities of students and decide on the adjustment of the study schedule, compulsory withdrawal, and voluntary withdrawal of students.

Article 10. Transfer of Schools

1. Students transferring schools according to the decision of the competent state management agency shall have their transfer implemented based on the decision of the agency issuing the decision for such student's school transfer. Among which, the issuance of the school transfer decision must be based on the written consent of the student.

2. Students transferring schools based on personal needs shall have their transfer implemented according to the regulations of the sending school and receiving school. Among which, the Principal will only consider accepting or allowing students to transfer to another school when those students meet the following requirements:

a) Submitting a request for school transfer;

b) Not during the period of adjusting study progress, being disciplined with a warning or higher, or being criminally prosecuted;

c) Having completed at least one semester at the sending school but not in the final semester of the academic program;

d) The training program currently studying at the sending school and the receiving school must have the same form and admission criteria. Among which, the admission score of the training program at the sending school must not be lower than the admission score of the training program at the receiving school;

đ) When transferring to the receiving school, they must study the same program as at the sending school and have the same form of training.

3. The time for students to transfer schools shall be counted towards the maximum time allowed to complete the program as stipulated in Clause 2, Article 4 of this Regulation.

Chapter III

EVALUATION OF STUDY RESULTS, RECOGNITION AND GRANTING OF DIPLOMAS

AND GRANTING A GRADUATION CERTIFICATE

Section 1

CRITERIA, SCALE FOR EVALUATING STUDY RESULTS, EXEMPTIONS AND RETENTION OF STUDY POINTS

Article 11. Criteria for Evaluating Study Results

The study results of students are evaluated based on the following criteria:

1. The actual amount of study undertaken by the student compared to the required amount of study according to the school's regulations, up to the evaluation date.

2. The cumulative grade point average of each course (hereinafter referred to as the course GPA).

3. The overall semester GPA, annual GPA, and the cumulative GPA of all courses accumulated by the student (hereinafter referred to as the cumulative GPA).

4. The graduation exam score and the overall GPA of all graduation exams.

5. The graduation classification score.

Article 12. Evaluation Scale

The official scale for evaluating study results and recording on the transcript, certificate of study results of students is the 10-point scale (from 0 to 10), rounded to one decimal place. The Principal may specify the use of a different scale from the 10-point scale and rounding scores for grading tests and exams, but the final scores of all tests and exams must be converted to the 10-point scale and rounded to one decimal place.

Article 13. Exemption and Retention of Study Points

1. The exemption and reduction of credits for the National Defense and Security Education course within the common knowledge block are carried out according to the organization of teaching, learning, and assessment of the subject (course) National Defense and Security Education issued by the Ministry of Education and Training.

2. Except for the cases specified in Clause 1 of this Article, students are exempted from study in one or more of the following cases:

a) Being exempted from attending classes, exempted from final course exams, and exempted from graduation exams in the training program of the school if the student has been recognized as having successfully completed a training program from a college level or higher, including courses or subjects that have met the requirements and are recognized as equivalent to the courses or graduation exams in the school's training program.

b) Being exempted from attending classes, exempted from final course exams, and exempted from graduation exams for the Political Education course within the common knowledge block if the student already holds a diploma or certificate of completion of a secondary-level or higher political theory training program or an equivalent program as prescribed by the Party;

c) Being exempted from attending classes, exempted from final course exams for the Foreign Language course within the common knowledge block if the student already holds a foreign language certificate equivalent to Level 3 according to the six-level Vietnamese Foreign Language Proficiency Framework issued by the Ministry of Education and Training;

d) Being exempted from attending classes, exempted from final course exams for the Information Technology course within the common knowledge block if the student has passed the school's initial assessment of basic information technology skills according to the regulations of the Ministry of Information and Communications;

đ) Being exempted from attending classes, exempted from final course exams for the Physical Education course within the common knowledge block if the student is a war or illness veteran, has disabilities or chronic diseases affecting mobility; students who have won first, second, or third place or medals in sports competitions at the ministry level or above while studying at the school;

e) Students who are required to study cultural knowledge and take cultural graduation exams are exempted from study as follows:

- Being exempted from attending classes and taking exams for the amount of cultural knowledge already studied and met the requirements in the high school program;

- Being exempted from all cultural graduation exams in the college program if during the college program, the student participated in the high school graduation exam and was granted a high school graduation diploma by the competent authority;

- Being exempted from taking the cultural graduation exam in the college program that corresponds to the subject taken in the high school graduation exam and scored 5.0 or higher on the 10-point scale.

g) Students holding a disability confirmation certificate according to the Law on Persons with Disabilities shall have the Principal consider and decide to exempt or reduce some courses or exempt or reduce some educational activities that the individual cannot meet due to personal ability.

3. Retention of study points:

a) Students can retain study points from programs where they have not yet been recognized as having successfully completed and are not in the category of being forced to withdraw as follows:

- Retaining equivalent course points that meet the requirements from the college-level or higher training program of the school, the sending school in case of transfer, or one of the two schools implementing joint training in case of concurrent programs.

- Preserve points from graduation subjects of vocational training programs achieving a minimum of 5.0 points in the school's training program, for one of the two schools implementing joint training programs when studying two programs simultaneously.

b) The academic points eligible for preservation shall not exceed five years and are calculated from the date of announcing the course grade or not more than three years from the date the school announces the vocational training program graduation subject grade to the time the school reviews the preservation.

4. Students who wish to be exempted or have their academic points preserved must submit a request to the Rector for consideration and decision before the start of a semester or before the graduation examination period.

5. The Rector shall specify and organize the implementation of procedures for assessing proficiency levels, exemptions, and preservation of academic points for students.

Section 2

ASSESSMENT OF COURSE RESULTS

Article 14. Methods of Assessing Course Results

Assessment of course results is conducted through a combination of grading mid-term evaluations and final examinations.

Course grades consist of mid-term evaluation grades and final examination grades. Mid-term evaluation grades include regular assessment grades and periodic assessment grades.

1. Mid-term Evaluation:

a) Regular assessments are carried out at any point during the student's study process for each specific course through grading question-and-answer sessions during class hours, written tests with a duration of up to 30 minutes, practical skill assessments, grading assignments, and other forms of assessment;

b) Periodic assessments are conducted at specified times within the detailed course outline such as chapter-end exams, mid-course exams, which may be conducted as written tests with a duration of 45 to 60 minutes; grading major assignments, essays, practical exam completion, internship assessments, and other forms of assessment.

2. Final Examination:

The final examination is conducted after the student meets the conditions to take the final examination.

The format of the final examination can be written (essay or multiple-choice or a combination of both), oral questioning, practical work, major assignments, essays, defense of internship results according to the topic, or a combination of one or more of these formats.

The duration of the final examination for each written test ranges from 60 to 120 minutes, while the duration of the examination for other formats or the examination duration for courses with specific characteristics of the training program is decided by the Rector.

3. The examination and assessment of the academic performance of students with confirmed disabilities as stipulated by the Law on Persons with Disabilities must be appropriate to the content they have studied and shall be decided by the Rector.

Article 15. Organization of Examinations and Final Examination Periods

1. Organization of Examinations:

a) Mid-term evaluations are conducted by the teachers teaching the course. For regular assessments, the content and format are determined by the teacher, while periodic assessments are conducted according to the detailed course outline; ensuring that the assessment content covers the course content that the student has completed;

b) The examination process and number of assessments for each specific course are implemented according to the regulations of the Rector, ensuring that each course includes at least one regular assessment grade and one to three periodic assessment grades;

c) Students who do not attend an assessment without a valid reason must accept a grade of zero for that assessment, whereas those with a valid reason will be given the opportunity to retake the assessment by the course instructor. Students are not allowed to retake assessments to improve their grades;

d) Written tests, essays, and assignments after grading must be returned to the students immediately after the grades are announced;

2. Organization of Final Examination Periods:

a) At the end of each semester, the Rector organizes a main examination and a supplementary examination for the final course assessment. The supplementary examination is organized for students who did not participate in the main examination or whose course grades did not meet the requirements in the main examination;

Additionally, the Rector may organize final examinations at other times for students who meet the examination conditions;

b) Ensure that all participants in the examination are informed about their rights, duties, and obligations during the examination. All meetings related to the examination, including the selection and distribution of examination questions, submission of examination papers, and marking must be recorded in minutes;

c) The examination schedule for the main examination must be announced at least four weeks before the examination, and the schedule for the supplementary examination must be announced at least one week before the examination. During the examination period, each course is held separately, and no courses are combined in the same examination session for a single student;

d) The review time allocated for each course is proportional to the number of credit units of the course and ensures at least half a day of review for each credit unit; All courses must arrange instructors to guide the review, and the review outline must be announced to students immediately upon commencement of the review;

đ) A list of students eligible to take the examination and those not eligible, with reasons stated, must be publicly announced at least five working days before the course examination date. The examination room list must be publicly announced at least one to two working days before the final course examination date;

e) For written examinations, each examination room must have at least two invigilators and no more than fifty students taking the examination; students must be seated according to their registration numbers. Written examinations must be conducted on designated school paper and must bear the signatures of the invigilators. For other examination formats, the Rector decides on the arrangement of examination rooms or locations and related matters.

3. The time for receiving appeal examination papers shall be at least three working days from the date of announcing the examination results. Examination papers that have evidence for re-examination marking must be organized for re-examination marking.

4. Examination and testing scores conducted in question-and-answer, practical, internship, or thesis defense formats must be announced to students immediately after marking. For other examination and testing formats, they must be announced to students no later than five working days from the deadline for submitting examination and testing results.

5. The principal shall specify in detail the organization of examinations and final assessment periods.

Article 16. Setting Examination Questions and Marking Final Assessment Period Examinations

The principal shall organize the implementation of the construction, management, and use of the examination bank for course finals, marking procedures, and related contents, ensuring the following requirements:

1. Regarding setting examination questions:

a) Examination questions must be consistent with the content of the courses specified in the curriculum;

b) Ensuring there must be a course final examination question bank (including the question bank) for all courses in the training program of the school. Examination questions must be randomly selected from the school's examination question bank and must be approved by the principal before use;

c) Examination questions for individuals with disability certificates as prescribed by the Law on Persons with Disabilities shall be decided by the principal.

2. Regarding marking examinations:

a) Each course final examination paper must be marked by at least two teachers independently, each giving their own score and signing fully on the examination paper, marking sheet, and summary score sheet of the students who took the examination. In particular, written subjective examination papers must be separated before marking, and oral and practical examination marking must be carried out on the marking sheets prescribed by the principal;

The score of the examination paper is the average of the scores given by the two marking teachers. In cases where the scores given by the two marking teachers for one examination paper differ by 1.0 point or more on a ten-point scale, a review or re-marking must be organized. If the re-marking still does not reach an agreement on the score, the department head or subject head will organize the review and resolution and make the final decision on the examination score.

Examination papers marked through machines or specialized software, and the re-marking process shall be specifically regulated and implemented by the principal.

b) In cases where students do not meet the conditions to take the examination or are absent without a valid reason, they must receive a score of zero for that examination attempt. If there is a valid reason, the examination score will not yet be counted.

Article 17. Conditions and Number of Attempts for Final Assessment Period Examinations and Retaking Courses

1. Conditions for taking final assessment period examinations:

a) Students may take final assessment period examinations when meeting the following conditions:

- Attending at least 80% of theoretical class hours, completing all practical assignments, internships, and requirements stipulated in the detailed course outline;

- Having an average score of 3.0 points or higher in all testing scores;

- Still having the number of attempts for final assessment period examinations as prescribed in Clause 2 of this Article.

b) Students holding a disability certificate as prescribed by the Law on Persons with Disabilities shall be considered by the principal for preferential conditions for taking the examination based on the student meeting the condition of having an average score in testing scores.

2. Number of attempts for final assessment period examinations:

Students who meet the conditions to take the examination after each study period can take the final assessment period examination no more than twice, specifically:

a) Students can take the first attempt at the final assessment period examination. If the course score meets the requirement, they cannot take it again; if the course score does not meet the requirement, they can take another attempt at a different examination period organized by the school;

b) Students who are absent from any examination attempt without a valid reason will still count that attempt towards the number of attempts. If there is a valid reason, the attempt will not be counted, and the principal will arrange for them to take the examination at a different examination period.

3. Studying and retaking courses:

a) Students must study and retake courses that have not met the requirements if they fall under any of the following circumstances:

- Not meeting the conditions to take the examination;

- Having exhausted the number of attempts for final assessment period examinations but the course score has not met the requirement.

b) Students required to study and retake courses are not allowed to retain the scores or study time of the previous course study period and must meet the conditions for taking the examination as prescribed in Clause 1 of this Article to be eligible to take the final assessment period examination.

In cases where there are no longer mandatory courses due to curriculum adjustments or elective courses, the school may arrange for students to study substitute courses based on suitability with the training objectives of the major.

Article 18. Calculation of course points, semester GPA, academic year GPA, cumulative GPA, and classification of academic results by semester and academic year

1. Course Points:

Course points include the weighted average of test scores with a weight of 0.4 and the final exam score with a weight of 0.6.

The weighted average of test scores is the sum of the regularly scheduled test scores and periodic test scores, each multiplied by their respective coefficients. Specifically, regular tests are counted at a coefficient of 1, while periodic tests are counted at a coefficient of 2.

2. Semester GPA, Academic Year GPA, Cumulative GPA:

The semester GPA, academic year GPA, and cumulative GPA are calculated as the weighted average of course points within each semester, academic year, or accumulated courses, where the weight of each course depends on the number of credit units for that course, with each credit unit corresponding to a coefficient.

Calculation formula:

Where:

- A: is the semester GPA, academic year GPA, or cumulative GPA;

- i: is the sequence number of the course;

- ai: is the point of the ith course;

- ni: is the number of credit units of the ith course;

- n: is the total number of courses in the semester, academic year, or accumulated courses.

The semester GPA, academic year GPA, and cumulative GPA include retained course points but exclude exempted course points and prerequisite courses.

In cases where a student is temporarily exempted from a course, the workload of that course is not included during the exemption period.

3. Classification of Academic Results by Semester and Academic Year:

a) The classification of academic results for students by semester and academic year is based on the semester GPA, academic year GPA of the student, specifically:

- Excellent: From 9.0 to 10 points;

- Very Good: From 8.0 to 8.9 points;

- Good: From 7.0 to 7.9 points;

- Fairly Good: From 6.0 to 6.9 points;

- Average: From 5.0 to 5.9 points;

- Weak: From 4.0 to 4.9 points;

- Poor: Below 4.0 points.

b) Students who achieve a Very Good grade or higher will be downgraded by one level if they fall under one or more of the following circumstances:

- Disciplinary action from a warning level upwards (excluding disciplinary actions specified in Clause 2, Article 29 of this Regulation) during the semester or academic year in which the academic results are classified;

- The total number of credit units of courses requiring retake exams exceeds 10% of the total number of credit units prescribed for the semester or academic year (excluding prerequisite courses, temporarily exempted courses, or exempted courses).

4. Semester GPA, Academic Year GPA, and Cumulative GPA for registering for two programs simultaneously, scholarship consideration, and awards after each semester, academic year, or program are calculated based on the first final exam results; for adjusting study progress or compulsory withdrawal, the highest final exam result is used.

Section 3

FINAL EXAMINATION AND GRADUATION RECOGNITION

Article 19. Subjects, Content, Format, and Time of Examination

1. Subjects and Content of Examination:

a) Students who have a high school graduation certificate shall take three graduation subjects with the following examination content:

- Political Education Subject: The content is limited to the curriculum of the Political Education course as stipulated by the Ministry of Education and Training;

- Occupational Theory Subject: The examination content includes knowledge synthesized from required courses in the foundational and specialized knowledge sections as prescribed in the training program;

- Occupational Practice Subject: The examination content includes practical occupational skills synthesized from the specialized internship and graduation internship courses as prescribed in the training program.

b) Students without a high school graduation certificate, in addition to taking the three subjects specified in point a of this clause, must also take three cultural knowledge subjects as prescribed in the program. The examination content includes basic knowledge synthesized from specific courses in the cultural knowledge section as prescribed in the training program.

2. Format and Time of Examination:

Graduation examinations are conducted through written, oral, practical, or combined formats. The format and time for each subject are determined by the Principal, ensuring that practical examinations are used for the Occupational Practice Subject and written examination time for one subject is between 120 to 180 minutes.

3. The Principal specifies the content, volume of content for review measured in credit units, review time, examination time, and format for each graduation subject, consistent with the training program and must be announced at the beginning of the final semester of the program.

4. The content, format, and time of examination for individuals with a disability certificate as stipulated by the Law on Persons with Disabilities are determined by the Principal.

Article 20. Examination Plan for Graduation and Establishment of Examination Boards to Review Eligibility for Graduation Examinations, Conduct Graduation Examinations, and Approve Graduation

1. The graduation examination plan must be developed and publicly announced at least five weeks before the graduation examination period.

2. At least four weeks prior to the graduation examination period, the Principal must issue a decision to establish three boards: the Board to Review Eligibility for Graduation Examinations, the Graduation Examination Board, and the Graduation Approval Board. Based on actual conditions, the Principal may issue a decision to establish fewer boards, ensuring that each board has at least seven members and guaranteeing the composition, duties, and powers of these three boards as stipulated in Clauses 3, 4, and 5 of this Article.

Members of the boards and their assisting committees must have clear criminal records and relevant professional certificates. They must be part of the school's staff or have a written contract with the school to perform tasks according to the law. They cannot be during the time when they are being pursued for criminal responsibility or prohibited by law from engaging in educational work.

3. The Board to Review Eligibility for Graduation Examinations:

a) Composition and number:

- The Chairman of the Board is the Principal or Deputy Principal in charge of education, authorized by the Principal;

- The Vice-Chairman of the Board (optional) is the Deputy Principal or the head of the training management department or the head of the examination quality assurance department;

- Members include heads or deputies of departments, faculties, subjects, class teachers, and other related members. Among them, the head or deputy head of the training management department or the examination quality assurance department of the school serves as a member兼任秘书任务；

- The number of members in the Board shall be at least five people.

b) Duties and Powers:

- Review eligibility for examinations as prescribed in Article 21 of this Regulation;

- Submit to the Principal for review and decision on the list of students eligible and ineligible for the examination.

Based on the duties and powers of the Board, the Chairman of the Board shall specify the specific duties and powers of each member of the Board.

4. The Graduation Examination Board:

a) Composition and number:

- The composition and number of the Graduation Examination Board are basically the same as those of the Board to Review Eligibility for Graduation Examinations as stipulated in Point a, Clause 3 of this Article and its assisting committees, but the participation of class teachers is not mandatory. Additionally, the Principal may establish a Standing Committee of the Board including: the Chairman, the Vice-Chairman, and the Secretary of the Board;

- The assisting committees of the Board are established by the Chairman of the Board, including: the Question-setting Committee, the Supervision Committee, and the Marking Committee. In addition, the Chairman of the Board may establish other assisting committees;

The composition of an assisting committee includes the Head and members, where the Head is concurrently held by a member of the Board, and other members do not necessarily need to be members of the Board.

Each assisting committee can be organized into sub-committees, with each sub-committee consisting of the Head and members.

Members of the Question-setting Committee and the Marking Committee must meet the standards of vocational high school teachers as stipulated in the current Charter of Vocational High Schools; among them, there must be a bachelor's degree or higher in the relevant field or specialty corresponding to the content of the examination questions or marking.

- Those who have students participating in the graduation examination as relatives (father, mother, wife, husband, child, brother, sister, or half-sibling) shall not participate in the Board and shall not perform tasks in the committees or sub-committees responsible for setting questions, supervising the examination, or marking the examination related to those students.

b) Duties and Powers:

- Organize and manage all activities of the graduation examination according to this regulation and other current laws. They may use the school seal to perform their duties;

- Establish assisting committees of the Board; prepare venues, equipment, facilities, and other conditions to ensure the activities of the examination period;

- Develop and submit to the Principal for approval and public announcement of the rules for setting examination questions, examination rules, marking procedures, re-marking procedures, and handling scores after re-marking; develop a study outline for the graduation examination, examination questions, and other materials related to the examination for the Principal's approval;

- Organize the supervision of the examination, inspection and supervision of the examination, marking, re-marking; handle or propose to the Principal to handle cases of violation of examination rules, resolve complaints and reports related to the examination;

- Safeguard examination questions in accordance with the law;

- Report issues related to the examination period as required by the Principal and perform other tasks and powers related to organizing the examination period as prescribed by law.

Based on the duties and powers of the Board, the Chairman of the Board shall specify the specific duties and powers of the Standing Committee (if any), members of the Board, and assisting committees of the Board.

5. The Graduation Approval Board:

a) Composition and number: The composition and number of the Graduation Approval Board are basically the same as those of the Board to Review Eligibility for Graduation Examinations as stipulated in Point a, Clause 3 of this Article.

b) Duties and Powers:

- Review graduation conditions for students as prescribed in Article 23 of this Regulation;

- Submit to the Principal for review and decision on the list of students eligible and ineligible for graduation certification.

Based on the duties and powers of the Board, the Chairman of the Board shall specify the specific duties and powers of each member of the Board.

Article 21. Conditions for taking the graduation examination and number of attempts at the graduation examination

1. Students are eligible to take the graduation examination when they meet the following conditions:

a) Having accumulated the required number of courses as stipulated in the training program and achieving the required scores in all courses;

b) Not being within the period of disciplinary action from suspension of studies with a specified duration or longer, or being under criminal responsibility investigation;

In cases where students violate discipline or laws but not to the extent of being criminally investigated, the Principal must organize a disciplinary review before considering their eligibility for the graduation examination.

c) Still having the number of attempts and within the time frame allowed for taking the graduation examination as prescribed in Clause 3 of this Article.

2. Students who do not meet the conditions for taking the graduation examination as stipulated in point a of Clause 1 of this Article, if they still have the time frame to complete the required courses according to the regulations, may be considered by the Principal and allowed to complete the courses that did not meet the requirements and organize a review of the conditions for taking the graduation examination.

Students who do not meet the conditions for taking the graduation examination due to disciplinary action of suspension of studies with a specified duration, upon completion of the disciplinary period or being criminally investigated, provided there is a conclusion from the competent authority but not falling under the case of being expelled from school, shall be organized by the Principal to review the conditions for taking the graduation examination.

3. Number of attempts at the graduation examination:

a) Students who take a graduation subject and achieve a score of 5.0 points or higher will not be allowed to retake that subject, if below 5.0 points, they are allowed to retake it no more than three times in other graduation examinations within the maximum permitted time frame;

In which, the school organizes the first retake for students who fail a subject within 3 to 6 months from the date the school announces the results of the graduation examination and must ensure the number of attempts at the graduation examination for students within the prescribed time limit.

Students holding a disability confirmation certificate as prescribed by the Law on Persons with Disabilities, if they have a graduation subject with a score below 5.0 points, may be given priority by the Principal in the number of retakes for that subject within the maximum time frame for completing the program as prescribed;

b) If a student is absent from a subject without a valid reason, it counts as an attempt, in cases with a valid reason, the Principal arranges for them to take the subject in another graduation examination and does not count as an attempt, while ensuring they complete the program within the maximum permitted time frame as stipulated in Clause 2, Article 4 of this Regulation.

4. Based on the proposal of the Graduation Examination Eligibility Review Board, the Principal issues a decision on the list of students eligible and ineligible for the graduation examination.

Article 22. Organization of graduation examination activities

1. The Chairman of the Graduation Examination Board is responsible for specifying and directing all activities of the graduation examination based on the tasks and powers of the Graduation Examination Board and its assisting committees.

2. In addition to ensuring the basic requirements and contents as in organizing the final course examination, the organization of graduation examination activities must also ensure the following requirements:

a) Ensuring at least one day of review for each unit of study as specified for each specific subject. All subjects must arrange teachers to guide the review, the review outline must be published to students immediately when the review begins;

The list of students eligible and ineligible for the examination with reasons clearly stated must be publicly announced at least ten working days before the examination date.

b) For subjects with multiple classes taking the examination in the same period, a common examination paper must be used and organized simultaneously during the examination period, students in these classes must be evenly distributed in examination rooms;

c) The examination paper must be consistent with the review outline, each subject must have a main examination paper and at least one backup examination paper equivalent in content knowledge and with the same examination time. The number of examination papers according to each examination format in each examination room is implemented as in organizing the final course examination;

The answer points of the examination paper in the form of written essay and practical examination are divided into small points not exceeding 0.25 points on a scale of 10. In which, if the total score of the examination has a decimal point of 0.25, it is rounded up to 0.5; if the decimal point is 0.75, it is rounded up to 1.0;

d) The marking, re-marking, re-examination, and announcement of examination scores are carried out as in the final course examination. In which, the Chairman of the Graduation Examination Board is the final decision-maker for the examination scores;

đ) The areas for setting examination questions, examination areas, and marking areas must have members of the Graduation Examination Board organize supervision.

Article 23. Graduation Conditions, Recognition of Graduation

1. Students shall be recognized as having graduated when they satisfy the following conditions:

a) The score of each graduation examination subject must be 5.0 points or higher;

b) Not during the period of being disciplined with suspension from study for a specified period or longer, or being pursued for criminal responsibility.

In cases where students violate discipline or laws but not at the level of being pursued for criminal responsibility, the Principal must organize a disciplinary review before considering the conditions for recognizing graduation for such students.

2. Students who do not meet the conditions for recognizing graduation as stipulated in point a, Clause 1 of this Article shall be organized by the Principal to retake the graduation examinations according to the provisions of Clause 3, Article 21 of this Regulation.

In cases of being disciplined with suspension from study for a specified period, upon completion of the disciplinary period or being pursued for criminal responsibility and having a conclusion from the competent authority, but not falling under the case of being disciplined with expulsion, the Principal must organize a review for recognizing graduation.

3. At the latest within fifteen working days from the date of the last graduation examination subject, the Graduation Review Board must organize a graduation review for students. At the latest within five working days from the date of the graduation review for students, the Graduation Review Board must submit to the Principal a list of students who have met and those who have not met the conditions for recognizing graduation.

4. Based on the proposal of the Graduation Review Board, at the latest within three working days from the date of the proposal, the Principal must issue a decision recognizing graduation for students who have met the graduation conditions.

Article 24. Calculation of Scores and Classification of Graduation

1. The classification score for graduation (CGS) is the overall average grade of the entire course, calculated as the arithmetic mean of the accumulated average grades of all subjects in the training program (SGP) and the average scores of the graduation examination subjects without coefficient (GEG).

The classification score for graduation includes the scores of subjects and graduation examination subjects that are retained, excluding the scores of conditional subjects and subjects and graduation examination subjects that are exempted.

2. Classification of Graduation:

The classification of graduation for students is based on the classification score for graduation:

- Excellent: Classification score for graduation from 9.0 to 10;

- Very Good: Classification score for graduation from 8.0 to 8.9;

- Good: Classification score for graduation from 7.0 to 7.9;

- Average Good: Classification score for graduation from 6.0 to 6.9;

- Average: Classification score for graduation from 5.0 to 5.9.

3. Students whose classification score for graduation reaches Very Good or higher and have no graduation examination subjects requiring retake shall be reduced by one classification level if they fall under any of the following circumstances:

a) The total number of credit units of subjects requiring retake at the end of the term, studying and retaking, and substituting subjects exceeds 10% of the total credit units prescribed for the entire course (excluding conditional subjects and exempted subjects);

b) Being disciplined with a warning or higher (excluding the disciplinary measures provided for in Clause 2, Article 29 of this Regulation) during the study period at the school.

4. Students required to retake graduation examinations shall be classified as follows:

a) Having one graduation examination subject requiring one retake, the highest classification for graduation is Good;

b) Having two graduation examination subjects requiring one retake each or one graduation examination subject requiring two retakes, the highest classification for graduation is Average Good;

c) Students required to retake graduation examinations not falling under the circumstances stipulated in points a and b of this clause shall be classified as Average.

Article 25. Issuing Temporary Graduation Certificates, Grade Sheets, Academic Achievement Certificates, Professional Certificates, and Graduation Diplomas

Clause 1. Issuing Temporary Graduation Certificates, Grade Sheets, Academic Achievement Certificates, and Professional Certificates:

Point a) Students recognized as graduates shall be issued a Temporary Graduation Certificate by the Principal before receiving the Graduation Diploma;

Point b) Students recognized as graduates shall be issued grade sheets for each course throughout their entire program by the Principal. The grade sheet must clearly indicate the form of training; results and reasons for exempted or deferred courses; courses requiring retake, study and retake, and grades after each retake; grades for substitute courses that need to be studied and retaken; final examination scores (indicating each attempt's score); overall average grade for the entire program; graduation classification; rewards and disciplinary actions; reasons for reduced graduation classification (if applicable);

The grade sheet shall be issued after the student receives the decision recognizing their graduation, at the latest on the day of the Graduation Diploma award ceremony.

Point c) Students not yet recognized as graduates shall be issued an Academic Achievement Certificate for completed courses in the training program, indicating the form of training and the reason why they have not been recognized as graduates;

Point d) Students completing short-term classes within the vocational training program shall be issued a Professional Skills Certificate by the Principal.

Clause 2. Issuing Graduation Diplomas:

Point a) Students recognized as graduates through any form of training shall be issued a Vocational Training Graduation Diploma by the Principal, indicating the form of training. The Principal is responsible for organizing the Graduation Diploma award ceremony within thirty days from the date of the student’s final subject examination;

Point b) Management of diploma blanks; issuance, amendment, recall, and cancellation of graduation diplomas; issuance of certified true copies of vocational training graduation diplomas from original records shall be carried out according to the current regulations on diplomas and certificates of the national education system issued by the Ministry of Education and Training.

Chapter IV

MANAGEMENT OF TRAINING RECORDS AND REPORTING SYSTEM

Article 26. Management of Training Records and Documents

The Principal is responsible for establishing and managing training records and documents; preserving, using, and destroying training-related records and documents in accordance with current laws. In the event of school dissolution, the Principal must transfer training records to the competent authority as required. Among these, certain records and documents and retention periods must meet the following requirements:

Clause 1. Permanently retained records and documents:

Point a) Records of new training programs; school documents approving, amending, and supplementing training programs; records on output standards, quality assessment, and transparency in training; records on compiling, selecting, reviewing, and issuing textbooks or teaching materials; documents regulating training management;

Point b) Documents approving lists of admitted students along with admission scores, documents approving lists of enrolled students or class assignments;

Point c) Comprehensive grade sheets of students by semester, academic year, and program;

Point d) Records of recognizing graduation results for students in various classes and programs: Decisions establishing relevant examination boards for eligibility exams, final exams, and graduation assessments; lists of students taking exams and exam results, submission forms signed by students; meeting minutes of the boards; Principal's decisions on recognizing and issuing graduation diplomas to students;

Point đ) Record books for issuing diplomas and certificates;

Point e) Training plans for academic years, semesters, and programs; annual and program completion reports and related reports sent to competent state management authorities;

Point g) Records of school staff, teachers, and employees; records of awards and disciplinary actions for staff, teachers, and students;

Point h) Records of training quotas, domestic and international joint training programs, and targeted training programs;

Point i) Records and documents related to professional guidance and monitoring of training quality;

Point k) Records and documents of the school's training council activities.

Clause 2. Records and documents to be retained for at least ten years from the date the Principal issues the decision recognizing graduation for students:

Point a) Teaching records of teachers;

Point b) School records related to organizing final course examinations: examination plans and schedules, meeting minutes on final course examinations, lists of students taking exams and exam results, submission forms signed by students and invigilators, final course examination results;

Point c) Individual course grade sheets of students including test scores, examination scores, course scores signed by the teacher and manager;

Point d) Records and correspondence regarding training work.

Clause 3. Records and documents to be retained for at least five years from the date the Principal issues the decision recognizing graduation for students:

Point a) Records on organizing re-examinations for final course examinations and graduation examinations;

Point b) Class registration books (first-class books) for specific classes.

Clause 4. Records and documents to be retained for at least one year from the date the Principal issues the decision recognizing graduation for students:

Point a) Examination review guidelines; meeting minutes on selecting examination questions, transferring examination questions, and transferring graduation examination papers; used examination questions, examination papers, and examination marking sheets;

Point b) Timetables and documents assigning teachers to teach courses.

Clause 5. Records and documents to be retained until the end of the program: Examination review guidelines; meeting minutes on selecting examination questions, transferring examination questions, and transferring final course examination papers; used examination questions, examination papers, and examination marking sheets.

Article 27. Reporting System

Clause 1. The Principal shall report in writing on the school's training situation annually, up to December 31, to the directly managing authority and the local Department of Education and Training where the school is located by January 10 of the following year. The report must include at least the following contents:

Point a) Number of managers and teachers by professional level and pedagogical standards; land area and facilities owned by the school and rented or borrowed.

b) Admissions targets assigned, number of admitted students and those who enrolled; number of students recognized as graduates and not recognized as graduates for the year according to the training program, training form, training system, joint training, training at designated locations, and training sites;

c) Situation of issuing diplomas and certificates: Number of diploma and certificate forms issued in the year and remaining unused from the previous year, place of issuance; number of forms used to issue to learners in the year according to the training form and training program; number of forms that must be destroyed due to incorrect content entries; number of forms damaged or lost during storage;

d) Situation of rewards and disciplinary actions or handling violations against the school, staff, teachers, and students (if any);

đ) Advantages, difficulties, limitations, and recommendations;

Attached with the report include: A copy of the decision approving the list of admitted students or class distribution and a copy of the decision attached with the list and comprehensive scores of students recognized and not recognized as graduates in the reporting year;

The report must be bound into a volume and stamped with the school's seal;

2. Directors of provincial Departments of Education and Training under central cities shall submit a written report summarizing the vocational training situation of schools in their jurisdiction annually up to December 31 each year to the Ministry of Education and Training before January 25 of the following year;

3. In addition to the reporting regime prescribed in Clause 1 of this Article, the Principals and Directors of provincial Departments of Education and Training under central cities are responsible for reporting to competent authorities on vocational training activities and other related issues in accordance with the law;

Chapter V

VIOLATION HANDLING

Article 28. Handling organizations and individuals in violation

Organizations and individuals violating this Regulation shall be handled according to current laws. Among them, students violating examination and testing regulations shall be handled according to Article 29 of this Regulation, and depending on the severity of the violation, may be subject to other forms of handling according to current laws;

Article 29. Handling students in violation of examination and testing regulations

1. Students who take exams on behalf of others or have someone take exams on their behalf will be suspended from studies for one year for the first offense and expelled for the second offense. In cases where organizations arrange exams or tests on behalf of others, they will be expelled for the first offense;

2. Except for the cases stipulated in Clause 1 of this Article, if students violate the regulations when taking tests or final exams, they will be disciplined for each course or subject they violated. The degree of violation and the disciplinary framework for students violating examinations and tests are as follows:

a) Reprimand and deduct 25% of the test score or examination score: Applied to students who commit a single act of looking at another student's paper or discussing questions with another student during the exam or examination;

b) Warning and deduct 50% of the test score or examination score: Applied to students who commit any of the following violations:

- Having been reprimanded once during the exam or examination but continue to violate the regulations during that exam or examination;

- Exchanging papers or scratch paper with others;

- Copying another person's exam or examination paper. If the conclusion is that the papers are identical, they will be treated equally; if the student can provide sufficient evidence proving that they were copied before submitting the paper, the Principal may consider reducing the warning penalty to a reprimand, otherwise, no action will be taken;

c) Stop the exam or test and assign a score of zero: Applied to students who commit any of the following violations:

- Having been warned once but continue to violate the regulations during the exam or examination;

- Bringing unauthorized materials or items into the examination room;

- Taking the exam question out of the examination room or receiving answers from outside the examination room;

- Engaging in aggressive behavior or threatening those responsible for the examination or other students;

- Writing or drawing inappropriate content on the exam or test paper;

- Writing the exam or test on paper not conforming to the school's regulations;

- Submitting another person's exam or test paper;

- Engaging in behaviors aimed at requesting grades, inflating grades, or falsifying examination results;

After taking the exam or test, if there is a conclusion of violation, the student will be disciplined as if during the exam or test./.