Circular No. 22/2025/TT-BYT issued by the Minister of Health stipulates the issuance and use of the Birth Certificate

MINISTRY OF HEALTH
-------

SOCIALIST REPUBLIC OF VIET NAM
Independence - Freedom - Happiness
---------------

Number: 22/2025/TT-BYT

Hanoi, June 28, 2025

Place of Receipt:
- Cultural and Social Committee of the National Assembly;
- Government Office (Department of Legal Affairs; Official Gazette; Government Portal);
- Ministry of Justice (Legal Drafting and Supervision Department);
- Ministry of Finance (Vietnam Social Security);
- Ministries, agencies equivalent to ministries, and government agencies;
- Minister of Health (for reporting purposes);
- Deputy Ministers of Health
- Provincial and municipal People's Committees directly under the central government;
- Health Departments of provinces and centrally governed cities
- Units under the Ministry of Health;
- Ministry of Health's Online Portal;
- To be filed: VT, PC, BMTE (02).

DEPUTY MINISTER
DEPUTY MINISTER

(signed)


Nguyen Tri Thuc

NAME OF HEALTHCARE FACILITY
-------

SOCIALIST REPUBLIC OF VIET NAM
Independence - Freedom - Happiness
---------------

Relatives of the child
(Signature, full name)

Midwife
(Signature, full name)

…, day ….. month ……. year ……
Representative of the healthcare facility
(Sign, write clearly their full name and stamp)

No.

Field of information

Instructions for filling out

1

Healthcare Facility

Clearly state the name of the healthcare facility issuing the Birth Certificate.

2

FIRST ISSUE

Mark X in the box if it is the first issuance of the Birth Certificate.

3

Reissuance

Mark X in the box if it is a reissuance of the Birth Certificate.

4

Serial number of the Birth Certificate

Each Birth Certificate has a unique (and Law No. 47/2024/QH15) serial number. The healthcare facility uses this number to manage the issuance of birth certificates and link electronic data to the Service Delivery Platform. In cases of multiple births, each surviving child has a separate (and Law No. 47/2024/QH15) serial number for their Birth Certificate. The serial number on the software and on the paper copy must match.

Serial number of the Birth Certificate is managed as follows:

The serial number of the Birth Certificate is managed at the healthcare facility. It consists of 18 characters in the format XXXXX.GCS.ZZZZZ.YY

Where:

- XXXXX: five (year) characters representing the sequential number of birth certificates issued in the year at the healthcare facility.

- GCS: Fixed character indicating a Birth Certificate.

- ZZZZZ: The healthcare facility's code implemented according to Decision No. 384/QĐ-BYT dated February 1, 2019, issued by the Ministry of Health, regarding the principle of assigning codes to healthcare facilities.

Accordingly, the code for medical examination and treatment facilities consists of 05 digits, expressed as numbers: the first 02 digits are the province or centrally governed city code according to the General Statistics Office.year) numeral character represented by number: 02 (forms) first character is the province or centrally governed city code according to the General Statistics Office (For medical examination and treatment facilities under the Ministry of National Defense, the code character is 97, while those under the Ministry of Public Security use 98. medical facilities under the Ministry of National Defense use the character code 97, medical facilities under the Ministry of Public Security use 98); 03 (Director of the Enforcement Bureau of the Ministry of National Defense is responsible for guiding, urging, and inspecting the Military Enforcement Sector to implement this Circular./.The next digits indicate the sequential number of medical examination and treatment facilities within the province or city starting from 001 and ending with ZZZ.

- YY: Length of 02 digits corresponding to the last 02 digits of the year when the Birth Certificate was issued.forms) corresponding numeral characters for 02 (forms) last two digits of the year when the Birth Certificate is issued.

Example: A child born on September 1, 2024 at the Quang Ninh General Hospital has a consecutive Birth Certificate number of 115, then the Birth Certificate number recorded is: 00115.GCS.22001.24. If the Birth Certificate is reissued, the old Birth Certificate number must be reused. Surname, middle name, given name at birth of the mother

Note: Record the mother's surname, middle name, and given name in uppercase letters with accents according to the original Identity Card or Passport or Birth Registration Certificate.

5

Record the mother's date of birth in Gregorian calendar. If the day and month are not remembered, record only the four-digit year.

Clearly state the mother's ethnic group.

6

Relationship to Head of Household

In cases where the ethnic group is unknown, write "Unknown". For foreign nationals, write "Foreigner" and clearly state the mother's nationality as recorded on the Passport.

7

Ethnicity

Personal Identification Number (PIN)/Passport

Clearly record the Personal Identification Number on the Identity Card, electronic Identity Card, or valid document containing the Personal Identification Number. If there is no Identity Card, electronic Identity Card, or valid document containing the Personal Identification Number, then record the passport number.

8

In cases where the mother does not have the aforementioned documents, record the mother's Citizen Identification Card number or Birth Registration Certificate number, and clearly specify the type of document, issuance date, and issuing authority.

Record the mother's place of permanent residence according to the Identity Card, electronic Identity Card, or valid personal identification document containing the Personal Identification Number or Passport.

In cases where the mother does not have a place of permanent residence, record the temporary residence place and clearly indicate it as temporary residence or record the current place of residence and clearly indicate it as the current place of residence according to the law on residence.

9

Place of residence

In cases where foreign nationals have registered permanent residence, temporary residence, or current residence in Vietnam, record it similarly to the regulations for Vietnamese citizens.

In cases where foreign nationals do not have registered permanent residence, temporary residence, or current residence in Vietnam but give birth at medical examination and treatment facilities in Vietnam, record the name of the province/city/state and country where they reside.

Social Insurance Number/Card

Health Insurance Card

10

Clearly record the 10 digits of the Social Insurance Book or Health Insurance Card number. If there is no Social Insurance Number or Health Insurance Card number, then record ten zeros.

Health Insurance

Clearly record the ten digits of the Social Insurance Booklet or Health Insurance Card number. If there is no Social Insurance number or Health Insurance Card number, then record ten zeros.

11

Born at

Record the hour, minute, day, month, and year when the child was born according to the Gregorian calendar.

12

At

Clearly record the place where the child was born and lived, specifically:

a) In cases where the child was born and survived at a medical examination and treatment facility, record the name of the medical examination and treatment facility and the administrative location where the facility is located.

b) In cases where the child was born and survived outside a medical examination and treatment facility, record the location and administrative location where the child was born according to current regulations.

13

Number of children born this time

Record the number of children born this time. In cases of twins or more births, clearly record the number of children and each child will be issued a separate Birth Certificate with its own unique number.

14

Gender of the child

Clearly record whether the child born and survived is male or female. In cases of deformities or uncertainty regarding gender, record "Undetermined".

15

Weight

Record the weight of the newborn baby weighed within the first hour after birth in grams. If the baby was not weighed, clearly record "Not Weighed".

16

Intended name for the child

Record the intended surname, middle name, and given name for the child (if applicable). In cases where there is no intention to name the child, leave blank.

17

Remarks

Clearly record the following situations:

- Child born through surgery;

- Child born before 32 weeks of pregnancy;

- In cases where the child is born before 32 weeks of pregnancy and requires surgery, clearly record "surgery, child born before 32 weeks of pregnancy" in the remarks section.

- Other important matters to note - Column (7): Land area in land allocation decisions, lease decisions, or documents of the competent authority or actual land area managed and used (applicable to assets that are buildings and land).:

Congenital defects, other health conditions.

18

Date, Month, Year

Record according to the Gregorian calendar date when the Birth Certificate was issued.

19

Relatives of the child (Signature, clearly state surname, middle name, and given name)

The child's relative signs, clearly states their surname, middle name, given name, and relationship to the child.

20

Midwife (Sign, clearly state position and surname, middle name, and given name)

The midwife signs, clearly states their surname, middle name, given name, and position.

21

Representative of the medical examination and treatment facility (Sign, clearly state position and surname, middle name, given name, and stamp)

The head of the medical examination and treatment facility or a person authorized by the head of the medical examination and treatment facility signs, clearly states their surname, middle name, given name, and stamps the seal of the medical examination and treatment facility.

In cases where the child is born outside a medical examination and treatment facility but is delivered by a healthcare practitioner or village midwife and the medical examination and treatment facility managing the midwife issues the Birth Certificate, the representative of the medical examination and treatment facility signs, clearly states their surname, middle name, given name, and stamps based on confirmation by the midwife.

NAME OF HEALTHCARE FACILITY
-------

SOCIALIST REPUBLIC OF VIET NAM
Independence - Freedom - Happiness
---------------

Party requesting surrogacy/ Surrogate party
(Signature, full name)

Midwife
(Signature, full name)

…, day …month ……. year …
Representative of the healthcare facility
(Sign, write clearly their full name and stamp)

No.

Field of information

Instructions for filling out

1

Healthcare Facility

Clearly state the name of the healthcare facility issuing the Birth Certificate.

2

FIRST ISSUE

Mark X in the box if it is the first issuance of the Birth Certificate.

3

Reissuance

Mark X in the box if it is a reissuance of the Birth Certificate.

4

Serial number of the Birth Certificate

Each Birth Certificate has 01and Law No. 47/2024/QH15The unique code number. Healthcare facilities use this code to manage the issuance of birth certificates and to electronically transmit data to the Public Service Software. In cases of twins or more, each surviving child will have 01 (and Law No. 47/2024/QH15) serial number for their Birth Certificate. The serial number on the software and on the paper copy must match.

Serial number of the Birth Certificate is managed as follows:

The serial number of the Birth Certificate is managed at the healthcare facility. It consists of 18 characters in the format XXXXX.GCS.ZZZZZ.YY

Where:

- XXXXX: five (year) character which is the sequentially increasing number of birth certificates issued in the year at the healthcare facility.

- GCS: Fixed character indicating a Birth Certificate.

- ZZZZZ: The healthcare facility's code implemented according to Decision No. 384/QĐ-BYT dated February 1, 2019, issued by the Ministry of Health, regarding the principle of assigning codes to healthcare facilities.

Accordingly, the code for medical examination and treatment facilities consists of 05 digits, expressed as numbers: the first 02 digits are the province or centrally governed city code according to the General Statistics Office.year) numeral character represented by number: 02 (forms) first character is the province or centrally governed city code according to the General Statistics Office (Specifically, healthcare facilities under the Ministry of National Defense use a 97 character code, while those under the Ministry of Public Security use 98.); 03 (Director of the Enforcement Bureau of the Ministry of National Defense is responsible for guiding, urging, and inspecting the Military Enforcement Sector to implement this Circular./.The next digits indicate the sequential number of medical examination and treatment facilities within the province or city starting from 001 and ending with ZZZ.

- YY: Length of 02 digits corresponding to the last 02 digits of the year when the Birth Certificate was issued.forms) corresponding numeral characters for 02 (forms) last two digits of the year when the Birth Certificate is issued.

Example: A child born on May 23, 2025 at the Provincial General Hospital Quang Ninh with the sequential number of the transmitted birth certificate being 95, then The birth certificate number is recorded as: 00095.GCS.22001.25

Note: Record the mother's surname, middle name, and given name in uppercase letters with accents according to the original Identity Card or Passport or Birth Registration Certificate.

5

Surname, middle name, given name at birth of the wife (the party requesting surrogacy)

Record the surname, middle name, and given name of the wife requesting surrogacy in uppercase letters, with accents according to the original identity card, electronic ID card, or other valid identification document bearing a personal identification number or passport.

6

Relationship to Head of Household

Record the date of birth of the wife requesting surrogacy according to the Gregorian calendar. If the day and month are not remembered, record only the four-digit year.

7

Ethnicity

Clearly state the ethnic name of the wife requesting surrogacy.

If the ethnicity is unknown, write "Unknown". If she is a foreigner, write "Foreigner" and clearly state her nationality according to her passport.

8

Personal Identification Number/Passport Number

Clearly state the personal identification number on the identity card, electronic ID card, or other valid identification document bearing a personal identification number or passport of the wife requesting surrogacy.

9

Place of residence

Record the place of permanent residence of the wife requesting surrogacy according to the identity card, electronic ID card, or other valid identification document bearing a personal identification number or passport.

For foreigners residing in Vietnam, record the place of permanent residence or temporary residence registration.

For foreigners who have not registered permanent residence or temporary residence in Vietnam, record their place of residence according to their passport.

10

Clearly record the 10 digits of the Social Insurance Book or Health Insurance Card number. If there is no Social Insurance Number or Health Insurance Card number, then record ten zeros. Health Insurance

Clearly state the ten digits of the Social Insurance Book or Health Insurance Card number. If there is none, write ten zeros.

11

Surname, middle name, given name husband (requesting surrogacy)

Clearly state the surname, middle name, and given name of the husband requesting surrogacy in uppercase letters, with accents according to the original identity card, electronic ID card, or other valid identification document bearing a personal identification number or passport.

12

Relationship to Head of Household

Record the date of birth of the husband requesting surrogacy according to the Gregorian calendar. If the day and month are not remembered, record only the four-digit year.

13

Ethnicity

Clearly state the ethnic name of the husband requesting surrogacy.

If the ethnicity is unknown, write "Unknown". If he is a foreigner, write "Foreigner" and clearly state his nationality according to his passport.

14

Personal Identification Number/Passport Number

Clearly state the personal identification number on the identity card, electronic ID card, or other valid identification document bearing a personal identification number or passport of the husband requesting surrogacy.

15

Place of residence

Record the place of permanent residence of the husband requesting surrogacy according to the identity card, electronic ID card, or other valid identification document bearing a personal identification number or passport.

For foreigners residing in Vietnam, record the place of permanent residence or temporary residence registration.

For foreigners who have not registered permanent residence or temporary residence in Vietnam, record their place of residence according to their passport.

16

Surname, middle name, given name at birth of the wife (providing surrogacy)

Clearly state the surname, middle name, and given name of the wife providing surrogacy in uppercase letters, with accents according to the original identity card, electronic ID card, or other valid identification document bearing a personal identification number or passport.

17

Relationship to Head of Household

Record the date of birth of the wife providing surrogacy according to the Gregorian calendar. If the day and month are not remembered, record only the four-digit year.

18

Ethnicity

Clearly state the ethnic name of the wife providing surrogacy.

If the ethnicity is unknown, write "Unknown". If she is a foreigner, write "Foreigner" and clearly state her nationality according to her passport.

19

Personal Identification Number/Passport Number

Clearly state the personal identification number on the identity card, electronic ID card, or other valid identification document bearing a personal identification number or passport of the wife providing surrogacy.

20

Place of residence

Record the place of permanent residence of the wife providing surrogacy according to the identity card, electronic ID card, or other valid identification document bearing a personal identification number or passport.

For foreigners residing in Vietnam, record the place of permanent residence or temporary residence registration.

For foreigners who have not registered permanent residence or temporary residence in Vietnam, record their place of residence according to their passport.

21

Clearly record the 10 digits of the Social Insurance Book or Health Insurance Card number. If there is no Social Insurance Number or Health Insurance Card number, then record ten zeros. Health Insurance

Clearly state the ten digits of the Social Insurance Book or Health Insurance Card number. If there is none, write ten zeros.

22

Surname, middle name, given name husband (providing surrogacy)

Clearly state the surname, middle name, and given name of the husband providing surrogacy in uppercase letters, with accents according to the original identity card, electronic ID card, or other valid identification document bearing a personal identification number or passport.

23

Relationship to Head of Household

Record the date of birth of the husband providing surrogacy according to the Gregorian calendar. If the day and month are not remembered, record only the four-digit year.

24

Ethnicity

Clearly state the ethnic name of the husband providing surrogacy.

If the ethnicity is unknown, write "Unknown". If he is a foreigner, write "Foreigner" and clearly state his nationality according to his passport.

25

Personal Identification Number/Passport Number

Clearly state the personal identification number on the identity card, electronic ID card, or other valid identification document bearing a personal identification number or passport of the husband providing surrogacy.

26

Born at

Record the hour, minute, day, month, and year when the child was born according to the Gregorian calendar.

27

At

Name of the healthcare facility and administrative location where the healthcare facility is located.

28

Number of children born this time

Record the number of children born this time. In cases of twins or more births, clearly record the number of children and each child will be issued a separate Birth Certificate with its own unique number.

29

Gender of the child

Clearly indicate whether the newborn is male or female. In cases of deformities or uncertainty about gender, write "Undetermined".

30

Weight

Record the weight of the newborn baby weighed within the first hour after birth in grams. If the baby was not weighed, clearly record "Not Weighed".

31

Intended name for the child

Record the surname, middle name, and proposed name for the child (if applicable). If there is no plan to name the child, leave it blank.

32

Date, Month, Year

Record according to the Gregorian calendar date when the Birth Certificate was issued.

33

Party Requesting Surrogacy/Surrogate Mother (Signature, full name)

The party requesting surrogacy or the surrogate mother signs and writes their full name, and clearly states "Party Requesting Surrogacy" or "Surrogate Mother".

34

Midwife (Sign, clearly state position and surname, middle name, and given name)

The midwife must sign and write their full name and title.

35

Representative of the medical examination and treatment facility (Signature, write title and full name, including surname, middle name, and given name and stamp)

The head of the medical examination and treatment facility or a person authorized by the head of the medical examination and treatment facility signs, clearly states their surname, middle name, given name, and stamps the seal of the medical examination and treatment facility.

Confirmation by the midwife
(Signature, full name)

.....……⁽²⁾, date...month...year...
Applicant
(Signature, full name)

..……… ⁽²⁾ ..., day...month...year......
Applicant
(Signature, full name)

THE PARTY SEEKING SURROGACY

..., day... month... year ...
THE SURROGATE

WIFE
(Signature, full name)

HUSBAND
(Signature, full name)

WIFE
(Signature, full name)

HUSBAND⁽²⁾
(Signature, full name)

Head of department/unit implementing the surrogacy technique
for humanitarian purposes
(Signature, full title and name)

Representative of the healthcare facility
performing surrogacy technique
(Signature, full title, name and stamp)