Decision No. 2708/QD-TTCP on the issuance of the Internal Expenditure Regulations and the Management and Use of State Assets of the Government Inspectorate.

Pursuant to …;

Regarding the issuance of Internal Expenditure Regulations and Management and Use of State Assets

of the AgencyTinspections Cgovernment

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GENERAL INSPECTOR

Pursuant to the Inspection Law 2004;

Pursuant to Decree No. 65/2008/ND-CP dated May 20, 2008 of the Government stipulating the functions, tasks, powers, organizational structure of the Government Inspectorate;

Pursuant to Decree No. 130/2005/ND-CP dated October 17, 2005 of the Government stipulating the self-management and self-responsibility regime for the use of staffing levels and administrative management expenses for state agencies;

Pursuant to Circular No. 03/2006/TTLT-BTC-BNV dated January 17, 2006 of the Ministry of Finance and the Ministry of Home Affairs guiding the implementation of Decree No. 130/2005/ND-CP dated October 17, 2005 of the Government stipulating the self-management and self-responsibility regime for the use of staffing levels and administrative management expenses for state agencies;

Considering the proposal of the Director of the Office and the Chairman of the Trade Union of the Government Inspectorate.

Pursuant to …;:

Article 1. Issuing with this Decision the "Internal Expenditure Regulations and Management and Use of State Assets of the Government Inspectorate".

Article 2. This Decision takes effect from the date of signing, replacing Decision No. 497/QD-TTCP dated March 31, 2008 of the Chief Inspector on the issuance of Internal Expenditure Regulations, Management and Use of State Assets and Decision No. 654/QD-TTCP dated April 3, 2009 of the Chief Inspector on amending and supplementing the Internal Expenditure Regulations, Management and Use of State Assets issued together with Decision No. 497/QD-TTCP dated March 31, 2008 of the Chief Inspector.

Article 3. The Director of the Office, Department Heads, Unit Chiefs, and civil servants, officials, and contractual workers of the Government Inspectorate are responsible for implementing this Decision.

REGULATIONS

Internal Expenditures and Management and Use of State Assets of the Government Inspectorate

(Issued together with Decision No. 2708 dated November 5, 2009 of the Chief Inspector)

Inspection

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PART I

GENERAL PROVISIONS

Article 1. Scope of Regulation and Applicability

The Internal Expenditure Regulations and Management and Use of State Assets stipulate the systems, standards, contents of expenditures: travel allowances, expenditures for foreign missions and welcoming foreign delegations to Vietnam; conference expenditures; training and development expenditures, office supplies, telecommunications, publicity, public services... and regulations on the management and use of state assets.

These regulations apply uniformly in the management and expenditure from the administrative management funds allocated by the state budget and the management and use of state assets of the Government Inspectorate.

Subordinate units under the Government Inspectorate shall base their regulations on current national policies and the operational situation of their units.

Article 2. Purpose of Implementing the Regulations

1. To create conditions for the agency to be proactive in managing and using the administrative management funds allocated by the state, promote effective organizational restructuring, ensure the completion of tasks, align with the activities of the agency, and contribute to increasing legitimate income for cadres and civil servants.

2. To ensure that state assets are used for their intended purposes and effectively.

3. To implement well the state's policy on thrift and anti-waste in budget spending.

Article 3: Principles for Establishing the Regulation

1. The regulation is established based on current expenditure regulations issued by competent state agencies and is consistent with the activities of the agency.

2. Creating conditions for the agency and civil servants to fulfill their assigned tasks effectively; ensuring legitimate rights and interests for workers.

3. Matters not specified in this Regulation shall be implemented according to existing state regulations on standards, norms, and quotas.

Chapter II

REGIME FOR WORK TRAVEL EXPENSES, MEETING FEES, TRAINING COSTS, AND EXPENSES FOR DOMESTIC AND FOREIGN BUSINESS TRIPS AND RECEIVING FOREIGN DELEGATIONS IN VIETNAM NUMBER: 16/2025/TT-BVHTTDL

Article 4. Provisions on the Settlement of Work Travel Expense Regime

The work travel expense regime is implemented in accordance with Circular No. 23/2007/TT-BTC dated March 21, 2007, issued by the Ministry of Finance regarding the provisions on work travel expenses and meeting organization costs for state agencies and public service units; at the same time, specific provisions are made for certain contents based on the characteristics of the agency's operations.

1. Settlement of train and bus travel expenses for work trips

1.1. In cases where air travel is used for work trips:

a. The subjects eligible to use air transportation include:

- Leaders from the Department level and above;

- Civil servants with salaries at or above coefficient 6.1 (when there is a change in salary coefficients, the guidance will be followed to determine again);

- Civil servants who do not belong to the aforementioned categories but must urgently handle official matters due to mission requirements, the General Inspector or Deputy General Inspector responsible will consider and resolve each specific case.

b. Regulations on airfare standards for domestic work trips:

- The General Inspector and Deputy Inspectors are entitled to business class (Business class or C class);

- Other subjects are entitled to economy class.

c. If individuals traveling on work trips do not meet the airfare reimbursement standards stipulated in this Regulation and travel by air, they will be reimbursed at the standard rate for bus, ship, or train (sleeper) fares at the time of the trip.

At least four days before departure (except in cases of urgent missions), travelers must submit to the Office (Management Department) a request for air ticket purchase (clearly stating the purpose of the work trip, departure date and time, and destination) signed by the head of the unit sending them on the trip or the head of the work delegation, along with the decision or dispatch letter for the staff member and the air ticket purchase request form, which should be compared against the prescribed standards, and then proceed to purchase air tickets for the staff members.

Upon receiving the air tickets, the recipient must sign for receipt with the Management Department, and the cost of purchasing the tickets will be recorded as a debt to the recipient. Within seven days after completing the work trip, the traveler must settle and finalize the expenses of the trip with the Financial Department. To be settled for air tickets, the traveler must return the boarding pass.

1.2. In cases where public transportation is used for work trips:

Travelers are reimbursed for train and bus fares including: public transport tickets from the agency to the work location and back, ferry and river crossing fees for themselves and their vehicles, road usage fees, and transportation costs for materials used during the work trip that were directly paid by the traveler (ticket prices do not include other services such as sightseeing tours, meals, special requests...).

1.3. In cases where staff members self-fund their transportation for work trips:

- Staff members who self-fund their transportation are reimbursed for train and bus fares based on the standard rates for public passenger transport in the locality for the actual distance traveled; for mountainous, highland, island, border areas of the same length, the maximum reimbursement is twice the standard rate for public passenger transport in the locality where the staff member was dispatched.

The basis for reimbursement includes: a payment request form accompanied by a travel permit issued by the agency dispatching the staff member (the travel permit must have the signature of the unit head, stamped by the agency, and signed and stamped by the agency where the staff member is working to confirm the arrival and departure dates) and a mileage list of the work trip confirmed by the unit head or the head of the work delegation, or the team leader.

- Staff members with air travel standards, if they self-fund their transportation to and from the airport, will be reimbursed at the following fixed rates:

+ Hanoi - Noi Bai Airport: 500,000 VND round trip;

+ Tan Son Nhat Airport - Ho Chi Minh City: 220,000 VND round trip;

+ Cam Ranh Airport - Nha Trang City: 500,000 VND round trip;

+ Lien Khuong Airport - Da Lat City: 400,000 VND round trip;

+ Phu Bai Airport - Hue City: 200,000 VND round trip;

+ For other airports, the fixed rate is 100,000 VND round trip;

Work delegations from 1 to 3 people are reimbursed once for self-funded transportation to and from the airport; delegations from 4 to 6 people are reimbursed twice; delegations from 7 to 10 people are reimbursed three times.

In cases of one-way travel, half of the fixed rate is reimbursed.

The above fixed rates do not apply to staff members participating in work delegations who are provided with shared transportation.

2. Reimbursement for accommodation expenses:

- Civil servants traveling domestically are reimbursed for accommodation expenses at the destination based on the amount stated on the invoice, but the maximum reimbursement is as follows:

+ In Ho Chi Minh City (in cases where the agency cannot provide accommodation), in Hanoi and districts of cities: Hai Phong, Ha Long, Da Nang, Can Tho, Nha Trang, Vung Tau, Da Lat, Hue: Maximum of 300,000 VND per room for two people;

+ In districts of centrally-administered cities, in cities and towns of provinces: Maximum of 260,000 VND per day per room for two people;

In other regions: Maximum of 200,000 VND per day per room for two people.

- The maximum accommodation expense reimbursement for the General Inspector is 400,000 VND per day, and for Deputy Inspectors, it is 350,000 VND per day.

In exceptional cases (working in summer tourist cities, festival seasons...), if the actual accommodation cost exceeds the prescribed limit, the head of the work delegation must report to the leadership of the Government Inspectorate for consideration and decision.

In cases where officials travel to remote areas without guesthouses or hotels (without invoices), they shall be reimbursed at a daily rate of VND 70,000 per person, with proof of payment being the travel permit and a confirmation letter from the local government or the head of the agency regarding the lack of accommodation for officials on duty.

When officials or civil servants travel alone or when a group has an odd number of members or includes both genders, they may rent individual rooms, with the reimbursement rate for room rental being the same as for two-person rooms.

The basis for reimbursement is: Travel permit and hotel invoice (in cases where the room rental cost exceeds the prescribed amount, there must be a report approved by the leadership).

3. Reimbursement of travel allowances:

Travel allowances are calculated from the start of the trip until the return to the office, including travel time, stay duration, rest days, and holidays as stipulated. The travel allowance includes meal and incidental expenses, with the following reimbursement rates:

- Officials and civil servants dispatched by the agency to work in provinces or cities outside the location of the agency's headquarters shall receive a travel allowance of VND 70,000 per day per person.

- Officials and civil servants dispatched by the agency to work in suburban districts outside the location of the agency's headquarters shall receive a travel allowance of VND 40,000 per day per person.

4. Reimbursement of travel expense allowances:

This applies to officials and civil servants who frequently travel using their own personal vehicles for more than 10 days per month (such as clerks delivering official documents; accountants conducting transactions at treasuries, banks, etc.) and shall be reimbursed a travel expense allowance at a rate of VND 200,000 per person per month.

5. Advance payments and settlement of travel expenses:

5.1. Conditions for advance payments:

- For inspection teams, when requesting an advance, a request for advance payment must accompany the inspection decision and plan sent to the Finance Department, with the advance amount being 100% of train or bus tickets (if not using agency transportation) and up to 70% of lodging costs; cash advances for room rentals will not be provided except for small teams (1 to 3 people) with short stays (no longer than 10 days), which can be approved by the Office Director for up to 80% of room rental costs in cash.

- For individuals traveling without a team, when requesting an advance, a request for advance payment and a travel permit must be presented, with the advance amount being 100% of train or bus tickets (if not using agency transportation) and up to 70% of lodging costs; for trips not exceeding 15 days, the Office Director may approve up to 80% of room rental costs in cash, while for trips over 15 days, the agency will settle the expenses through bank transfers.

5.2. Settlement documents:

The settlement documents for travel expenses include: travel permit, boarding pass, train and bus tickets, service invoices (for mailing documents, photocopying materials, etc.), and room rental invoices detailing the name of the renter, number of occupants, room number, stay period, room rate, etc. For large groups renting multiple rooms where the invoice does not fully cover the details, a detailed list confirmed by the accommodation provider must be attached along with the room rental contract and the final settlement contract signed by the team leader, the dispatch decision (inspection decision), and the inspection plan.

5.3. Timeframe for processing advance payments and settlements:

After the Finance Department receives complete advance payment or settlement requests, the specific processing times are as follows:

- For advance payments, the maximum processing time is three working days;

- For settlements, the maximum processing time is five working days;

- In urgent or special cases, the Office Director will review and decide.

Article 5. Regulations on expenditures for foreign missions

Regarding regulations: Payment shall be made in accordance with Circular No. 91/2005/TT-BTC dated October 18, 2005 of the Ministry of Finance on the regulations for travel expenses for state officials going abroad on short-term missions funded by the state budget.

- Regarding procedures: The International Cooperation Department is responsible for sending the Financial Affairs Office all relevant documents related to the organization of the mission at least ten days before the departure date of the mission, including: the decision of the mission (two original copies), photocopies of all relevant documents (mission plan, diplomatic notes, invitation letters from partners, cooperation minutes...), and submitting a request for air tickets to the Administrative Management Office.

Based on the documents provided by the International Cooperation Department and the current state regulations on expenditure for serving outbound missions, the Financial Affairs Office will prepare a budget estimate, submit it for approval by the Office leadership, and then request the State Treasury to approve the advance payment of funds for the mission.

For missions led by the head of the Government Inspectorate or other missions that require gift-giving according to the annual cooperation program: The International Cooperation Department will base on the mission's work program to prepare a budget estimate for purchasing gifts, submit it for approval by the Government Inspectorate leadership with the spirit of thrift, and the maximum gift expenditure of the mission must not exceed the planned and budgeted amount approved by the Government Inspectorate leadership.

Upon completion of the mission and return to the country, within seven working days, the mission team must prepare a summary of expenses accompanied by all relevant invoices and supporting documents (hotel bills, boarding passes, passport photocopies...) and send them to the Financial Affairs Office to process settlement and reimbursement for the mission and settle accounts with the State Treasury.

Article 6. Regulations on expenditures for receiving foreign delegations in Vietnam

- Regarding regulations: Implementation shall be carried out in accordance with Circular No. 57/2007/TT-BTC dated June 11, 2007 of the Ministry of Finance on the regulations for expenditures for hosting foreign guests visiting Vietnam, expenditures for organizing international conferences and seminars in Vietnam, and expenditures for hosting domestic guests; and Circular No. 127/2007/TT-BTC dated October 31, 2007 of the Ministry of Finance amending and supplementing Circulars No. 23/2007/TT-BTC dated March 21, 2007 and No. 57/2007/TT-BTC dated June 11, 2007 of the Ministry of Finance.

Regarding procedures: Based on the reception program and plan for the delegation already approved by the Chief Inspector and the current state regulations on expenditures for hosting foreign guests visiting Vietnam, the International Cooperation Department (or the assigned unit) will coordinate with the Office (the Documentation Room and the Administrative Management Office) to prepare a budget estimate in accordance with the prescribed regulations, submit it for approval by the Chief Inspector to implement.

The International Cooperation Department (or the main unit) and the Office (Administrative Management Office) will organize the reception of the delegation according to the plan already approved by the Chief Inspector.

Article 7. Regulations on expenditures for conferences, seminars, and training and capacity building

The regulations for conferences, seminars, and training and capacity building shall be implemented in accordance with Circular No. 23/2007/TT-BTC dated March 21, 2007 of the Ministry of Finance on the regulations for travel expenses and conference organization costs for state agencies and public institutions; Circular No. 79/2005/TT-BTC dated September 15, 2005 of the Ministry of Finance on guidelines for managing and using training and capacity building funds for state officials and civil servants; Circular No. 57/2007/TT-BTC dated June 11, 2007 of the Ministry of Finance on regulations for expenditures for hosting foreign guests visiting Vietnam, expenditures for organizing international conferences and seminars in Vietnam, and expenditures for hosting domestic guests; and other current regulations of competent state authorities.

Article 8. Domestic Hospitality Expense Regulations

Implement according to the provisions at Point 1, 2 Section III Part II Circular No. 57/2007/TT-BTC dated June 11, 2007 and Circular No. 127/2007/TT-BTC dated October 31, 2007 of the Ministry of Finance regarding amendments and supplements to Circular No. 23/2007/TT-BTC dated March 21, 2007 and Circular No. 57/2007/TT-BTC dated June 11, 2007 of the Ministry of Finance.

Hosting guests coming to work at the agency must be carried out with the spirit of thrift, efficiency, and suitability for each specific recipient. The Office arranges for the leaders of the Government Inspectorate or authorized persons to host guests.

- Drinking water: Guests coming to work at the agency or unit shall be provided drinking water expenses up to a maximum of 10,000 VND/person/day.

- Inviting meals: The agency does not organize banquets; in cases deemed necessary, the leaders of the Government Inspectorate may permit inviting meals for hosting guests, specifically: Leaders of provinces, heads of provincial inspectors, revolutionary old-timers, guests from ethnic minority regions, and other cases decided by the leaders of the Government Inspectorate.

Chapter III

EXPENSE REGIMES FOR OFFICE SUPPLIES, COMMUNICATIONS, PUBLICITY, PUBLIC SERVICES AND AUTOMOBILE MANAGEMENT AND USE

Article 9. Management and Use of Office Supplies and Equipment:

I. Office Supply Regime:

1. Directly allocating funds to individuals using them.

- Allocating office supply funds directly to officials and civil servants who use them, including: pens, pencils, erasers, scissors, rulers, glue, tape, work diaries, assignment papers... The specific allocation amounts are as follows:

+ Department-level leaders and equivalent positions: 50,000 VND/person/month;

+ Division-level leaders and equivalent positions, inspectors, specialists, staff members: 40,000 VND/person/month;

+ Office supplies serving the work of Government Inspectorate leaders are distributed based on actual usage.

- Allocating office material funds (including: paper, pens, shoes, gloves, soap...) to service personnel, typists, electricians, mechanics, etc.: 40,000 VND/person/month.

- Allocating office material funds for drivers, including: car washing costs, cleaning cloths, buckets, pens, paper... 300,000 VND/car/month.

The funds allocated directly to individuals for office supplies are paid monthly through ATM cards to officials and civil servants (excluding those studying or working abroad for extended periods).

2. Allocating office supply funds for shared use within units

- Allocating office supply funds for shared use among Departments, Bureaus, and Units, including: printing paper, file folders, signature folders, document boxes, staplers, clips, staples... (ink cartridges, laser toner, fax toner are provided to units based on actual usage).

Funds allocated for shared office supplies within units are paid quarterly to departments, bureaus, and units at the beginning of each quarter. Unit heads are responsible for managing the allocated office supply funds to ensure unit operations, thrift, and effectiveness.

3. Management of office supplies in the document photocopying room of the agency:

Photocopying staff have the responsibility to:

- Photocopy documents of units within the agency according to the quantity approved by the leaders of the Government Inspectorate, Bureau, and Department leaders;

Implement double-sided printing for document photocopying;

- Record the content of the documents and the number of pages photocopied with confirmation from the unit (the person directly photocopying the documents);

- Settle accounts for printing paper and ink based on the actual number of pages photocopied (maximum once per month);

II. Office Equipment (desks, chairs, computers, printers, shredders, water jugs...):

Heads of units are responsible for managing and effectively utilizing all assets provided by the agency to their units.

Every quarter or six months, units base their needs to prepare plans for replacing and equipping assets (clearly stating additional assets needed or assets that need to be liquidated and replaced) and send them to the Management Office. The Management Office is responsible for inspecting and preparing records for assets that need to be liquidated (for IT equipment such as computers, printers, projectors..., the Management Office collaborates with the Information Center for joint inspection and confirmation). They compile the results of inspections and the needs of units, develop procurement plans, and submit them for approval by leadership to implement procurement and equipping for units. Procurement organization is carried out according to current state regulations.

Article 10. Management and use of telephones

1. Use of official home telephone and mobile phone:

1.1. Positions equipped with 01 fixed telephone at home include: Chief Inspector, Deputy Chief Inspector, Department Heads, and equivalent positions with a position allowance coefficient of 1.0.

1.2. Positions equipped with 01 mobile phone include: Chief Inspector, Deputy Chief Inspector.

1.3. The budget for purchasing and initial installation costs for fixed home telephones and mobile phones are as follows:

- Purchase and installation cost for fixed telephones: 300,000 VND per unit;

- Purchase and network activation cost for mobile phones: 3,000,000 VND per unit.

1.4. The budget for telephone usage fees (including subscription fees) is as follows:

- Chief Inspector: 300,000 VND/month for fixed telephones and 500,000 VND/month for mobile phones.

- Deputy Chief Inspector: 200,000 VND/month for fixed telephones and 400,000 VND/month for mobile phones.

- Department Heads, Bureau Chiefs, and equivalent positions with a position allowance coefficient of 1.0: 100,000 VND/month for fixed telephone charges, 250,000 VND/month for mobile phones.

- Deputy Department Heads and equivalent positions with a position allowance coefficient from 0.8 to less than 1.0 will be reimbursed 250,000 VND/month for mobile phone charges.

- Section Chiefs, Deputy Section Chiefs, and equivalent positions with a position allowance coefficient from 0.4 to less than 0.8 will be reimbursed 150,000 VND/month for mobile phone charges.

The usage fees for fixed telephones at home and mobile phones will be paid monthly into the ATM account of officials and civil servants. When officials and civil servants take on new duties or retire, the agency will cease payment of telephone charges.

2. Use of fixed telephones at the office:

- Each office will be installed with 01 fixed telephone.

- Department Heads and Unit Heads are responsible for managing the use of fixed telephones installed in their Departments and Units.

- Telephones of the agency shall not be used for personal matters. If individuals use agency telephones to call provinces or mobile networks for personal matters, they must pay the cost or it will be deducted from their salary.

- Fixed telephones in the offices of Government Inspectorate Leaders, Department Heads, Deputy Department Heads, Section Chiefs, or Deputy Section Chiefs, and equivalent positions with a position allowance coefficient of 0.4 or higher will have two-way service enabled, while other telephones will be restricted from making long-distance, international, mobile, and 1080 service calls.

3. Regulations for using telephones for inspection teams:

Inspection teams and working groups will be reimbursed for telephone usage fees serving the team's work based on invoices, excluding personal use.

In cases where inspection teams or working groups use personal mobile phones to serve their work, they will be reimbursed for telephone usage serving the team's work at a rate of 10,000 VND/day/team.

Article 11. Expenditure on books, newspapers, magazines, and bulletins

- The Office will provide books, newspapers, bulletins... to officials and civil servants in the reading room of the agency and distribute to units based on meeting work requirements while ensuring economy.

- When units need to purchase books and materials to support professional work, they should submit a request form (indicating purpose, type of book, type of material, quantity). If the agency library does not have them, the Office will purchase additional copies.

- For inspection teams on duty, the Team Leader may decide to purchase necessary materials to promptly support work, and the agency will reimburse according to actual invoices.

Article 12. Management and use of electricity and water

1. Management and use of electricity: The heads of Departments and units shall be responsible for managing the use of electricity within their Departments and units; officials and civil servants must strictly comply with the following regulations:

- Not to use electricity for cooking or boiling (except in cases where it is necessary to boil drinking water in places without public water boilers);

- To turn off unnecessary electrical devices when leaving the room, and cut off power at the end of working hours. Maximize the use of natural light and wind, and reduce lighting when the number of people working in the room decreases;

- Only use air conditioning when necessary, set the temperature to cool from 25°C or higher; use fans instead of air conditioning when the temperature is not too hot;^°- For meeting rooms and reception rooms, air conditioning and lights should only be turned on when guests arrive and turned off when the meeting ends;

- Offices shall disconnect power to the agency on non-working days. On working days, power shall be disconnected from 18:00 to 06:30 the next morning;

- In cases where work requires overtime due to job requirements, Departments and units shall register with the Administrative Department regarding the time and location for scheduling.

2. Management and use of water: Officials and civil servants must close the water valve after use; if there is no water when opening the valve, they must close it again. If leaks or damage are discovered, they must immediately report to the Administrative Department for handling.

Article 13. Regulations on management and use of official vehicles

Standards for using official vehicles:

1.1. The General Inspector may use one official vehicle throughout their tenure.

1.2. Deputy Inspectors may each use one official vehicle for daily transportation between their residence and workplace and for business trips.

In cases where daily transportation costs are allocated, the allocation level shall be implemented according to Circular No. 103/2007/TT-BTC dated August 29, 2007, issued by the Ministry of Finance, guiding the implementation of Decision No. 59/2007/QĐ-TTg dated May 7, 2007, issued by the Prime Minister, stipulating standards, quotas, and management and usage regulations for means of transportation in state agencies, public service units, and state-owned enterprises.

1.3. Department Heads, Deputy Department Heads, and equivalent positions with a position allowance coefficient from 0.8 to less than 1.3; senior officers and senior inspectors of the Government Inspectorate may use official vehicles in the following situations:

- To handle urgent matters of the agency;

- To meet with foreign guests;

- To travel on inspection teams, complaint resolution teams, and other agency work teams.

1.4. Other positions shall be provided with official vehicles when traveling on inspection teams, complaint resolution teams, and other agency work teams.

2. Responsibilities of those using official vehicles:

- Those using official vehicles must submit a vehicle usage registration form (indicating the usage period, destination, confirmed by the Department Head or Inspection Team Leader) along with a decision or letter from the Government Inspectorate leadership assigning staff for business trips to the Office at least 24 hours before departure.

- For trips within Hanoi or Ho Chi Minh City: Vehicle users must directly register with the vehicle team leader at least 12 hours before departure (excluding emergency cases).

- Use vehicles for their intended purpose, and upon completion of the trip, the user must sign the vehicle usage log confirming the time and distance traveled and take responsibility for their confirmation (the log is recorded by the driver).

3. Responsibilities of official vehicle drivers:

Drivers must ensure safety, follow assigned tasks, and record all required information in the official vehicle usage log according to the prescribed format of the Ministry of Finance, with confirmation from the vehicle user.

The Office of the Government Inspectorate will arrange vehicles based on the requirements, tasks, and requests of Department Heads, unit leaders, inspection team leaders, complaint resolution team leaders, etc., in accordance with the provisions of this Regulation.

4. Provisions on fuel consumption quotas:

Fuel consumption quotas for each type of vehicle are specified as follows:

TYPE OF VEHICLE

Chapter IV

OTHER EXPENSES

Article 14. Funding for the construction of regulatory legal documents

The allocation for supporting the drafting and construction of regulatory legal documents outside the state budget guarantee includes: compensation for overtime work on outline, draft document preparation, report revision... with specific levels as follows:

- Drafting, constructing new or amending and replacing Government Decrees, the allocation is 15 million VND/document;

- Drafting, constructing amendments and supplements to certain articles of Government Decrees, the allocation is 8 million VND/document;

- Drafting, constructing draft decisions of the Prime Minister guiding the implementation of Laws, Ordinances, the allocation is 10 million VND/document;

- Drafting, constructing regulatory legal documents within the promulgation authority of the General Inspector, the allocation is 7 million VND/document.

- Drafting, constructing Law and Ordinance projects: The funding support level is implemented according to the regulations on using state budget funds to serve the construction of legal documents issued by the Government Inspectorate under Decision No. 1180/QĐ-TTCP dated June 4, 2007 of the General Inspector.

For drafting difficult and complex regulatory legal documents requiring higher funding support than the allocated level, the General Inspector will examine and decide.

In cases where the drafting of regulatory legal documents has been assisted or funded by organizations or individuals inside and outside the country, state budget funds shall not be used for support. If the funded amount is lower than the support level, state budget funds can be used to supplement up to the specified support level.

Article 15. Other funding items

- Supporting funding for compiling urgent reports at the request of the Politburo, Secretariat, National Assembly, Government, leaders of the Government Inspectorate... based on the content, scope, nature of the report and the proposal of the head of the unit or the person directly implementing, the leader of the Government Inspectorate will examine and decide on the compensation allocation from 5 million VND to 7 million VND per report.

- Compensation for civil servants assigned to duty and drivers serving the work of Government Inspectorate leaders during holidays and Tet at a rate of 100,000 VND/person/day.

- Compensation for dedicated drivers serving the work of the General Inspector: 300,000 VND/month.

- Compensation for dedicated drivers serving the work of Deputy General Inspectors: 200,000 VND/month.

- Allocation for tea and water expenses for units at a rate of 15,000 VND/person/month based on the actual number of employees in the unit, paid quarterly to units in the first month of each quarter.

Article 16. Regulations on the use of administrative management funds economically

At the end of the fiscal year, all tasks of the agency have been completed, the actual expenditure is lower than the budgeted administrative management funds allocated to implement the self-financing system, the difference is the administrative management funds saved in that year.

In cases where tasks (work) have not been completed during the year, the corresponding funds will be transferred to the next year to continue implementing those tasks and cannot be considered as administrative management funds saved.

In cases where the temporarily advanced funds for savings have been used more than the administrative management funds saved in the following year. If at the end of the year, the savings have not been fully used, a "Stabilization Income Reserve Fund" will be established and transferred to the next year for continued use.

During the year, the agency will temporarily advance administrative management funds economically for the following specific purposes:

1. Supplementary income (not applicable to case-by-case contracts and civil servants studying abroad for more than three months):

- Supplementary income for civil servants and contractual workers of the agency: The allocation is 500,000 VND/person/month.

- Civil servants and contractual workers receive supplementary income on special occasions such as holidays, anniversaries throughout the year (New Year's Day, Lunar New Year, Mid-Autumn Festival, International Labor Day, National Day, International Women's Day, Inspection Day...) with specific allocations decided by the General Inspector based on the agency's annual savings capacity.

- Quarterly, based on the savings capacity achieved through measures to practice thrift and combat waste, the General Inspector will decide on additional income allocations for civil servants, officials, and contractual workers, calculated as follows:

A: Additional income; K: Income increase coefficient; L: Salary coefficient (rank salary + position allowance); T: Actual time working at the agency during the period determined for savings fund sources; Lmin: Current minimum wage stipulated by the State.

2. Funding for welfare activities:

Annually, based on the savings capacity, the Director of the Office will submit to the General Inspector for decision on the funding level for welfare activities:

- Gift giving to civil servants and contractual workers when they receive retirement benefits: 500,000 VND/person

- Gift giving to civil servants and contractual workers when organizing weddings: 500,000 VND/person

- Condolence expenses for the relatives of civil servants, officials, and contractual workers (including: biological father, biological mother, father-in-law, mother-in-law, father-in-law, mother-in-law, husband, wife, child): 500,000 VND/person.

- Civil servants, officials, and contractual workers whose relatives have passed away may arrange one trip (registered directly with the Office Director or Team Leader) or be reimbursed for travel expenses to handle funeral matters based on actual tickets.

- Support for the operation of the Retirees Association of the Government Inspectorate; gift giving to retired officials of the Government Inspectorate on the anniversary of the establishment of the Inspection Department and Tet; gift giving to children of civil servants, officials, and contractual workers on Children's Day; other welfare activities... The Director of the Office will base on the annual savings capacity and submit to the General Inspector for specific funding decisions.

3. Emergency hardship assistance:

- Emergency hardship allowance for officials, civil servants, public employees, and contractual workers upon the death of a family member, at a rate of 500,000 VND per person.

- Hardship allowance for officials, civil servants, public employees, and contractual workers when encountering sudden difficulties (accidents, prolonged hospitalization due to illness...), at a rate of 500,000 VND per person per occurrence.

4. Expenditure for support due to reduction in staff establishment:

Contractual employees, when implementing staff reduction measures, will be provided with support funds by the agency, the specific amount to be determined by the General Inspectorate based on the proposal of the Trade Union Executive Committee and the annual budget savings capacity of the agency.

Chapter V

IMPLEMENTATION

Article 17. Heads of Departments and units are responsible for disseminating, implementing, and organizing the internal expenditure regulations and management and use of state assets within their units to all officials, civil servants, public employees, and contractual workers.

Article 18. In the course of implementation, if there are any issues or new legal documents issued by competent state agencies related to the provisions of this Regulation, units shall report to the Office for consolidation and submission to the General Inspectorate for review and decision on amendments and supplements./.