Decision No. 2829/QD-BNN-VP On the issuance of the Regulation on the management and use of the shared electronic office of the Ministry of Agriculture and Rural Development.

Pursuant to …;

Regarding the issuance of the Regulation on Management and Use of the Common Electronic Office

of the Ministry of Agriculture and Rural Development

_______________________________

THE MINISTER OF AGRICULTURE AND RURAL DEVELOPMENT

Pursuant to Decree No. 01/2008/ND-CP dated January 3, 2008 of the Government stipulating the functions, tasks, powers, and organizational structure of the Ministry of Agriculture and Rural Development and Decree No. 75/2009/ND-CP dated September 10, 2009 of the Government amending Article 3 of Decree No. 01/2008/ND-CP;

Pursuant to Decision No. 484/QD-BNN-VP dated March 12, 2012 of the Minister of Agriculture and Rural Development promulgating the Code of Conduct for the Ministry of Agriculture and Rural Development;

Pursuant to Decision No. 2958/QD-BNN-KHCN dated October 29, 2010 of the Minister of Agriculture and Rural Development approving the project "Application of the Electronic Office to serve the management and direction of the Ministry of Agriculture and Rural Development";

The Minister of Industry and Trade promulgates the Circular amending and supplementing certain provisions on the delegation of administrative procedures in fields under the management of the Ministry of Industry and Trade."

DECISION:

Article 1. This Decision hereby promulgates the Regulation on Management and Use of the Common Electronic Office of the Ministry of Agriculture and Rural Development.

Article 2. Based on this Regulation, the Heads of agencies and units under the Ministry shall be responsible for:

1. Directly guiding the use of the Electronic Office in performing tasks related to management and direction of professional activities and daily work of the agency or unit.

2. Deciding on measures to effectively organize the use of the Electronic Office at the agency or unit to support management, direction, information exchange, data sharing, thereby reducing the number of paper documents, saving costs, achieving efficiency, contributing to administrative reform...

3. Deciding on the organization and staffing of IT professionals and Electronic Office administrators within the unit's organizational system to ensure smooth, synchronized, and secure operation of the IT infrastructure generally and the Electronic Office specifically.

Article 3. This Decision takes effect from the date of issuance. All previous regulations contrary to this Decision are abolished.

Article 4. The Director of the Ministry’s Office, the Heads of agencies and units under the Ministry are responsible for implementing this Decision./.

REGULATIONS

MANAGEMENT AND USE OF THE COMMON ELECTRONIC OFFICE OF THE MINISTRY OF AGRICULTURE AND RURAL DEVELOPMENT
(Issued together with Decision No. 2829/QD-BNN dated November 29, 2013)

of the Minister of Agriculture and Rural Development)

________________________________

PART I

GENERAL PROVISIONS

Article 1. Scope of Regulation and Applicability

This Regulation stipulates responsibilities and authorities regarding the management and use of the Common Electronic Office of the Ministry of Agriculture and Rural Development to serve management and direction and the handling of professional and business matters.

This Regulation applies to units, organizations, and individuals under the Ministry of Agriculture and Rural Development that have the right to use the Common Electronic Office of the Ministry of Agriculture and Rural Development.

Article 2. Interpretation of Terms

In this Regulation, the following terms shall be understood as follows:

1. Electronic Office: is software operating on a computer network or devices connected to the Internet, performing functions to serve management and direction.

2. Subsystem: is a separate module of the electronic office software system, performing specific functions in the software's operations.

3. Member of the Electronic Office (commonly referred to as member): is an officer, civil servant, staff member, or employee authorized to access and use the Electronic Office of the Ministry of Agriculture and Rural Development.

4. Electronic Office Administrator: is the person assigned the task of managing the Electronic Office of the Ministry and at units.

Members of the Administration include: System Administrator (administering the entire Electronic Office system) and Unit Electronic Office Administrator (administering the Electronic Office at the unit).

Article 3. The Common Electronic Office of the Ministry of Agriculture and Rural Development

The Common Electronic Office of the Ministry of Agriculture and Rural Development (hereinafter referred to collectively as the Electronic Office, abbreviated as E-OFFICE) has the domain name http://vpdt.mard.gov.vn, managed and used uniformly by the Ministry of Agriculture and Rural Development to serve management, guidance, and operational activities of the Ministry and its affiliated units.

The Electronic Office includes the following main subsystems:

1. Incoming Documents: Managing information and data, processing incoming documents of the Ministry and its units.

2. Outgoing Documents: Managing information and data, processing outgoing documents issued by the Ministry and its units.

3. Work Schedule: Managing work schedules of members.

4. Messages: Exchanging information and documents among members.

5. Weekly Briefing: Updating results of tasks assigned by the Ministry to units during the week, compiling weekly briefing reports of the Ministry.

6. Monthly Briefing: Updating results of tasks assigned by the Ministry to units during the month, compiling monthly briefing reports of the Ministry.

7. Electronic Documents: Logging in, storing, accessing, and using shared documents.

8. Announcements and News: Announcing general news of the Ministry and units, daily press reviews.

9. Meeting Room Management: Registering for use, managing information on the use of meeting rooms managed by the Ministry's Office.

10. Vehicle Management: Registering for use, managing information on the use of vehicles managed by the Ministry's Office.

11. Security Duty: Information about duty shifts, visitors entering and leaving the Ministry at 2 Ngoc Ha - Ba Dinh - Hanoi.

12. Network Management: Serving management of the system software for unit administrators and system administrators.

13. Directory: Electronic phone directory of E-OFFICE members.

14. Archive: Storing document information.

15. User Guide: Guidelines for using applications within E-OFFICE.

Article 4. General Provisions for Members

1. Rights of Members:

a) Being granted access accounts to E-OFFICE including "username" and initial "password";

b) Using the Electronic Office to process work according to the authority delegated;

c) Being permitted to exploit and use information and documents on the Electronic Office.

2. Obligations of Members:

a) After logging in for the first time with the "password" provided by the E-OFFICE Administrator, they must change the "password";

b) When working at the office, they must regularly log in to E-OFFICE at least three times a day (at the beginning of the morning, midday, and end of the afternoon) to receive and process information and work;

c) Exploiting and promptly processing information, updating complete data according to the authority and responsibility assigned to each member in the subsystems;

d) When discovering any malfunction or error in information or documents in E-OFFICE, they must promptly report it to the E-OFFICE unit administrator or system administrator.

Article 5. Compulsory and Encouraged Subsystems

1. Compulsory subsystems: Incoming Documents; Outgoing Documents; Work Schedule; Messages; Weekly Briefing; Monthly Briefing; Archive; Administration.

2. Encouraged subsystems: Announcements and News; Electronic Documents; Meeting Room Management; Electronic Directory; User Guide.

3. Specialized subsystems: Security Duty; Vehicle Management.

Article 6. Account Management

1. New account issuance: new members recruited, transferred to the unit and assigned tasks according to the decision of the unit head.

2. Account deletion at the unit: members transferred to another unit, going for long-term study, not assigned tasks at the unit.

3. Account deletion in the system: members who have changed jobs, retired, etc., no longer having work connections with the Office for more than six months.

4. Change in usage rights: when members change positions, tasks, or organizational units within the unit.

Article 7. Prohibitions

1. Using the Electronic Office for purposes other than serving management and direction of the unit and performing assigned public duties.

2. Uploading, exchanging, storing documents, information, materials containing state secrets, articles未经翻译的部分似乎是由于输入内容在中文中突然转换，导致机器未能继续按照指示进行准确的越南语到英语的法律文本翻译。请提供完整的越南语段落以便我能直接进行翻译工作。可以只补充缺失的原文部分。

3. Using another member's account or allowing others to use one's own account to access the Online Service Portal, except when required for official duties.

4. Obstructing or illegally interfering with the processing, transmission, sending, and receiving of information data of units or individuals on the Online Service Portal.

5. Modifying, deleting, canceling, copying, disclosing, displaying, or moving in part or in whole messages or data not within the assigned authority.

Article 8. Information Protection

1. All members using the Online Service Portal must fully comply with the computer network security regulations of the Ministry. They must ensure technical requirements for safe electricity usage and fire prevention and disaster mitigation. Managing member accounts; strictly controlling the installation of new software related to the Online Service Portal on servers and workstations.

2. Members must protect passwords and secret keys (digital signatures) provided by the Management Department in the Online Service Portal. Secret keys must not be provided to others without permission from unit leadership.

3. In case of password leakage, members must promptly change their passwords; if secret keys are lost, they must report to the Online Service Portal Management at their unit to obtain replacements.

4. Data information transmitted on the Online Service Portal shall be regularly backed up and stored electronically as prescribed.

Article 9. Incident Handling

1. When system incidents (power outage, network access errors, software errors, maintenance, warranty...) occur throughout the system, the system administrator has the responsibility to notify the unit administrator.

Upon receiving a system administrator incident notification or a local incident at the unit, the unit administrator has the responsibility to inform all unit members and simultaneously notify the system administrator to coordinate in resolving the issue.

The notification content must clearly state the cause of the incident and the estimated recovery time.

2. When a local incident on an individual computer leads to inability to access or process information on the Online Service Portal, the member must promptly report to the unit administrator for support in resolving the issue.

3. During the incident period, members continue to handle necessary tasks through other means, while documenting the process and results to update necessary information and data into the software according to regulations immediately after the incident is resolved.

Article 10. Maintenance and Upgrade Regime

1. Maintaining, improving, upgrading, and expanding the common software for units within the system

The Office of the Ministry shall be responsible for ensuring the continuous operation of the EDP; proposing improvements, upgrades, and expansions of subsystems within the EDP software system when necessary.

The funds for maintaining, improving, upgrading, and expanding the common software within the system shall be guaranteed from the administrative budget of the Ministry. The Office of the Ministry shall be responsible for preparing the budget estimate, consolidating it in the annual plan.

2. Maintaining, improving, upgrading, and expanding subsystems according to specific requirements of units within the system

Units shall be responsible for ensuring the continuous operation of the EDP at their unit; proposing improvements, upgrades, and expansions of subsystems according to specific requirements for their unit when necessary.

When there is a need to improve, upgrade, or expand subsystems according to specific requirements of the unit, the unit must propose the requirement, solution, and obtain the agreement and approval of the Office of the Ministry.

The funds for improving, upgrading, and expanding subsystems according to specific requirements of the unit shall be arranged by the unit.

Chapter II

RIGHTS AND RESPONSIBILITIES OF MEMBERS IN SUBSYSTEMS

OF THE EDP

Article 11. Rights and Responsibilities in the Incoming Documents Subsystem

1. Members who are Unit Leaders:

a) Have access to all information on the process of receiving and processing incoming documents; the general situation of document processing, including documents A and B of the unit;

b) Inspect, supervise, urge the processing of documents generally, and particularly those that are overdue;

c) Update the results of document processing by individuals directly responsible for processing;

d) Encourage the direct entry of instructions for processing, assigning documents to individuals or subordinate units for processing.

2. Members who are Heads of Departments, Groups, or Sections (hereinafter referred to collectively as Departments):

a) Have access to all information on the process of receiving and processing incoming documents of the Department and the general situation of document processing, including documents A and B of the Department;

b) Inspect, supervise, urge, and remind of the processing of documents generally, and particularly those that are overdue;

c) Update the results of document processing by individuals directly responsible for processing;

d) Directly enter instructions and assign documents to individuals within the Department. In cases of necessity, they may delegate to deputies or representatives to enter information on the software in accordance with regulations.

3. Members who are civil servants, employees, and workers:

a) Have access to all information on the process of receiving and processing incoming documents of the Department and personal documents assigned for processing;

b) May request the Secretary of the unit to correct information on documents assigned for processing;

c) Must enter information on the results of document processing (results of processing documents A and B; transferring documents to others; returning documents...) for documents assigned for processing;

4. Members who are Secretaries or Assistants to the Ministry's Leaders: have the responsibility to promptly update the opinions of the Ministry's Leaders immediately after receiving documents transferred back from the Leaders. Urge the processing of documents for individuals or units assigned by the Leaders.

Article 12. Rights and Responsibilities in the Outgoing Documents Subsystem

1. Members who are Unit Leaders:

a) Have access to all information on the process of processing outgoing documents drafted and submitted by the unit;

b) Encourage the entry of processing opinions of subordinate units and individuals for cases where the individual drafting enters information, accompanied by a draft.

2. Members who are Heads of Departments:

a) Have access to all information on the process of processing outgoing documents drafted by the Department;

b) Encourage the entry of processing information of individuals within the Department for cases where the individual drafting enters information, accompanied by a draft.

3. Members who are civil servants, employees, and workers:

a) Have access to all information on the process of processing outgoing documents drafted and submitted by the Department and individuals;

b) May request the Secretary of the unit to correct information on documents assigned for processing;

c) Encourage the entry of drafts accompanying submissions on the EDP for documents drafted by themselves as the main drafter.

Article 13. Rights and responsibilities in the Work Schedule subsystem

1. Creating work schedules

Members must create and adjust their own weekly and daily work schedules; create work schedules for other individuals within the unit; approve (accept or reject, transfer to another member) work schedules created by leaders or other individuals for themselves... The content and tasks required to be included in the work schedule shall be based on the requirements of the Unit Head.

2. Viewing work schedules

Members have the right to view work schedules of: Ministry leaders, unit leaders, members of the Department; for unit leaders, they can view work schedules of subordinate members. Subordinate members are responsible for implementing the contents of work schedules related to leaders and other members.

Article 14. Authority and responsibilities in the Messaging subsystem

1. Members have the right to send and receive messages on the Online Portal; may send messages via mobile phone and notify messages sent via mobile phone.

2. Only send messages via mobile phone and notify messages sent via mobile phone in certain necessary cases as prescribed:

a) Ministry leaders and unit leaders under the Ministry may use this service in urgent situations;

b) Other members may only use this service in urgent situations requiring reporting or transmitting information as requested by unit leaders.

Article 15. Rights and responsibilities in other subsystems

1. Electronic directory

Members are responsible for providing personal information to establish the electronic directory as required by the software.

Have the right to access and search for information of members within the system in the electronic directory.

2. Electronic documents

Members have the right to create shared information and documents for the unit, department, or section to serve the unit's tasks.

3. Announcements and news

Members have the right to view, create, and post announcements and news as required by the unit on the software.

4. User guides

Members have the right to exploit and use the "User Guide for the Online Portal Software" published on the portal. Encouraging the exchange of information and participation in providing feedback to improve the guide.

It is required to study the guide thoroughly before performing operations on the Online Portal or when encountering difficulties during its use.

Article 16. Provisions in other subsystems

1. Meeting room management

Encourage members to use the software to register for using meeting rooms managed by the Ministry Office.

The Ministry Office is responsible for monitoring, processing, and notifying the results of processing when members register for using meeting rooms through the software.

Update full information about meeting room usage on the software to provide information on electronic bulletin boards; compile, statistically analyze, and provide reports when requested.

2. Vehicle management (cars managed by the Ministry Office)

Encourage members of units with administrative expenses managed by the Ministry Office to register for using cars to serve their unit's work.

The Ministry Office is responsible for monitoring, processing, and notifying the results of processing when members register for using cars through the Online Portal; update full information about car usage on the software to enable compilation, statistical analysis, and provision of reports when requested.

3. Duty roster and security management

Serve the purpose of managing and monitoring the duty roster and security of the Ministry Agency, which is the responsibility of the Ministry Office.

Members on duty and security for the Ministry Agency are responsible for updating full information during their shift on the software to enable compilation, statistical analysis, and provision of reports when requested.

Chapter III

RESPONSIBILITIES OF THE DESIGNATED MEMBER

Article 17. Responsibilities of System Administrators

1. Responsibilities of the System Administrator:

a) Manage copyrights, the entire database, establish general permission principles within the system;

b) Establish, adjust, modify, supplement the organizational structure of units under the Ministry in the software on the Online Portal; delete member accounts from the system;

c) Uniformly stipulate the establishment of individual member information. Support and guide members during the implementation process;

d) Handle situations and incidents during the operation of the Online Portal. Timely notify incidents and issues to unit administrators or members when necessary;

e) Receive information and compile reports on the operational status of units within the system;

g) Propose policies and recommendations for improving and expanding the application of the Online Portal for units and the entire system;

h) Timely notify relevant members of changes, adjustments, and supplements to content and operations within subsystems of the Online Portal;

2. Responsibilities of Unit Online Portal Administrators:

a) Establish, adjust, modify, and supplement the organizational structure of units within the software;

b) Set up individual member information; issue initial accounts to members based on recruitment decisions, transfer orders, or requests from departments within the unit; adjust and modify member information when there are changes; lock usage rights, remove member names from the unit's organization according to regulations;

c) Assign usage permissions to each member based on appointment decisions and job positions; adjust and supplement member permissions according to task assignments made by the unit head. Support and guide unit members during the implementation process;

d) Handle situations and incidents at the unit during software operation and use. Timely notify incidents and issues to the system administrator;

e) Receive information and compile reports on the operational status of the system at the unit;

g) Propose policies and recommendations for improving and expanding software applications at the unit;

h) Timely notify relevant members of changes, adjustments, and supplements to content and operations within subsystems of the Online Portal;

Article 18. Responsibilities of Consolidation Members

1. Consolidation Members are assigned the task of implementing the "Weekly Meeting" and "Monthly Meeting" subsystems, including General Consolidation Members and Unit Consolidation Members.

The General Consolidation Member (belonging to the Ministry Office, consolidating reports from the Ministry) and the Unit Consolidation Member (belonging to the unit, consolidating reports from the unit)

2. Responsibilities of the General Consolidation Member:

a) Timely and fully update information on tasks assigned by the Ministry Leadership to units for implementation;

b) Urge, review, and correct reports on the results of unit implementations;

c) Compile and complete reports serving weekly and monthly meetings of the Ministry;

d) Post meeting reports and conclusions of the Ministry Leadership in weekly and monthly meetings of the Ministry on the "News and Announcements" subsystem;

3. Responsibilities of the Unit Consolidation Member:

a) Regularly and promptly monitor information on tasks assigned by the Ministry Leadership to the unit for implementation through the software;

b) Urge, review, and report summaries of unit implementation results;

c) Monitor meeting reports and conclusions of the Ministry Leadership in weekly and monthly meetings of the Ministry on the "News and Announcements" subsystem.

Article 19. Responsibilities of the Archivist

1. The Archivist performs archival duties in the Office including the Archivist of the Ministry, the Archivist of units under the Ministry, and the Archivist of units under the General Department.

2. Responsibilities of the Archivist in the incoming document management subsystem:

a) The Archivist of the Ministry enters information on incoming documents:

- Update all required information on incoming documents according to the software requirements.

- Scan and attach the electronic file of the document on the software for document A submitted to the Ministry's leadership.

- Update directives and transfer documents from the Office's leadership.

- Check, monitor information, urge, and guide the process of updating information on the software by archivists and members of units. Correct information when errors are found. Summarize and provide information on document processing as requested by unit leadership.

- Print the List of Documents (Incoming Document Register) to establish files for retention as prescribed.

b) The Archivist of units under the Ministry:

- Update all required information on incoming documents according to the software requirements.

For documents transferred from the Ministry's Archivist: inherit the content of the information entered by the Ministry's Archivist; check existing information, supplement information as required.

For documents received directly by the unit: enter all required information according to the software requirements.

Update directives and distribute documents from unit leadership.

- Scan and attach the electronic file of the document on the software as required by the unit head.

- Monitor, check information, urge, and guide the process of updating information on the software by departments and members within the unit. Correct information when errors are found.

- Print the List of Documents (Incoming Document Register) to establish files for retention as prescribed.

b) The Archivist of units under the General Department:

- Update all required information on incoming documents according to the software requirements.

+ For documents transferred from the General Department's Archivist: inherit the content of the information entered by the General Department's Archivist, check information, and supplement information as required.

+ For documents received directly by the unit: enter all required information according to the software requirements.

+ Update directives and distribute documents from unit leadership.

- Scan and attach the electronic file of the document on the software as required by the unit head.

- Monitor information, the process of updating information on the software; correct information when errors are found. Summarize and provide information on document processing as requested by unit leadership.

- Print the List of Documents (Incoming Document Register) to establish files for retention as prescribed.

2. Responsibilities of the Archivist in the outgoing document management subsystem:

a) The Archivist of units under the General Department:

- Update all required information on outgoing documents according to the software requirements.

+ For documents signed and issued by unit leadership: check existing information, enter all required information according to the software requirements; scan and attach the electronic file of the document on the software as required by the unit head.

+ For documents signed and issued by unit leadership under delegation or authority from the General Department Director: enter all required information on the signed file according to the software requirements before transferring to the General Department's Archivist to process issuance.

+ For documents submitted to the General Department's leadership for signature and issuance and documents submitted to the Ministry's leadership: enter all required information before transferring to the General Department's Archivist for submission to the General Department's leadership.

If the initial information was entered by a draftsman during drafting, the unit's Archivist must inherit this information to supplement additional information during the document processing.

- Monitor information, the process of updating information on the software; correct information when errors are found.

- Print the List of Documents (Outgoing Document Register) to establish files for retention as prescribed or print for reporting to unit leadership as required.

b) The General Department's Archivist:

- Update all required information on outgoing documents according to the software requirements.

+ For documents where information has been entered by the unit's Archivist: inherit the information on the file entered by the unit's Archivist, check existing information, and enter supplementary information on signed and issued documents as required.

If the unit's Archivist has not entered information, the General Department's Archivist must enter all required information on the document according to the requirements.

+ For documents signed and issued by General Department leadership: enter all required information according to the software requirements. Scan and attach the electronic file of the document on the software as required by the unit head.

+ For documents prepared by the unit and submitted to General Department leadership for signature under delegation from the Minister: enter all required information on the signed file according to the software requirements before transferring to the Ministry's Archivist for issuance.

+ For documents prepared by the unit and submitted to General Department leadership for signature and then submitted to the Ministry's leadership for signature and issuance: enter all required information on the file for submission according to the software requirements before transferring the file to the Ministry's Archivist for submission.

- Monitor information, the process of updating information, and the process of handling documents by the Ministry's Archivist; request correction of information when errors are found.

- Print the List of Documents (Outgoing Document Register) to establish files for retention as prescribed or print for reporting to unit leadership as required.

c) The Archivist of units under the Ministry (excluding the General Department's Archivist):

- Update all required information on outgoing documents according to the software requirements.

+ For documents signed and issued by unit leadership: enter all required information according to the software requirements; scan and attach the electronic file of the document on the software as required by the unit head.

+ For documents signed and issued by unit leadership under delegation or authority from the Minister: enter all required information on the signed file according to the software requirements before transferring the file to the Ministry's Archivist for issuance procedures.

+ For documents prepared by the unit and signed by unit leadership for submission to the Ministry's leadership for signature and issuance: enter all required information on the file for submission according to the software requirements before transferring the file to the Ministry's Archivist for submission procedures.

If the initial information was entered by a draftsman during drafting, the unit's Archivist must inherit this information to supplement additional information during the document processing within the unit's jurisdiction.

- Monitor information, the process of updating information on the software; correct information when errors are found.

- Print the List of Documents (Outgoing Document Register) monthly to establish files for retention as prescribed or print for reporting to unit leadership as required.

d) The Ministry's Archivist receives files for submission to the Ministry's leadership for signature:

- Update all required information on files for submission according to the software requirements.

+ For files for submission to the Ministry's leadership for signature and issuance: inherit the information on the file entered by the unit's Archivist, check information, and supplement information on the document before processing for submission according to the requirements.

If the unit's Archivist has not entered information, the Ministry's Archivist must enter all required information on the document file according to the requirements.

||| Monitor information, urge and guide the clerical staff of units to update information on file processing. Correct information when errors are detected. Provide information on file processing for drafters, drafting units, or leaders upon request.

||| Print lists and information about files submitted for signing to report when required.

||| e) The Ministry's clerk issues documents

- Monitor information, the process of updating information on the software; correct information when errors are found.

||| + For documents signed by unit leaders acting on behalf of or with delegated authority from the Minister: Carry forward the file information entered by the unit's clerk to supplement the signed document information according to requirements on the software. If the unit's clerk has not entered the information, it must be fully entered according to requirements.

||| + For files submitted for signing by the Ministry's leadership: Carry forward the file information entered by the unit's clerk or the clerk receiving the file for submission to the Ministry, check the information, and supplement the signed document information according to requirements on the software. If the unit's clerk or the clerk receiving the file for submission to the Ministry has not entered the information, it must be fully entered according to requirements.

||| Print the list of documents (Outgoing Document Register) to establish the retention file as prescribed or print document information to report to unit leaders upon request.

Chapter IV

IMPLEMENTATION

Article 20. Responsibility for Implementation

||| Article 1. The Ministry's Office is responsible for disseminating, guiding implementation, and inspecting compliance with this Regulation.

||| Manage and develop plans to upgrade the electronic office software to suit actual conditions.

||| Disseminate and guide units when there are adjustments or changes to applications within the electronic office software.

||| Article 2. Unit heads are responsible for disseminating and organizing the implementation of this Regulation to all subordinate units and members within their units starting from January 1, 2014.

||| Organize the dissemination of this Regulation and guidance on related electronic office content for newly hired or transferred members immediately upon assignment.

||| Article 3. Members of the electronic office, based on assigned functions and tasks, are responsible for strictly implementing this Regulation.

||| Article 4. The results of electronic office implementation are one of the bases for assessing the completion of tasks and considering commendations and awards for collectives and individuals annually.

||| Article 21. Amending and Supplementing the Regulation

||| During implementation, if there are difficulties requiring amendments or supplements, agencies, organizations, or individuals who are members of the electronic office should reflect these issues to the Ministry of Agriculture and Rural Development's Office for study and submission to the Ministry's leadership for consideration of amendments or supplements to this Regulation./.