Decision No. 30/2026/QĐ-TTg On the Organization and Management of International Conferences and Seminars in Vietnam

 

DECISION

On the organization and management of international conferences and seminars in Vietnam

 

BASED ON Decree No. 63/2025/QH15 on Organization of the Government;

BASED ON Decree No. 72/2025/QH15 on Organization of Local Administration;

BASED ON Decree No. 64/2025/QH15 on Issuance of Normative Legal Documents, as amended and supplemented by Decree No. 87/2025/QH15;

IN ACCORDANCE WITH the proposal of the Minister of Foreign Affairs;

THE PRIME MINISTER ISSUES THIS DECISION ON THE ORGANIZATION AND MANAGEMENT OF INTERNATIONAL CONFERENCES AND SEMINARS IN VIETNAM.

CHAPTER I

GENERAL PROVISIONS

Article 1. Scope of Application

1. This Decision regulates the organization and management of international conferences and seminars in Vietnam.

2. The following activities are not within the scope of this Decision, and shall be carried out in accordance with current regulations of the Party and the State:

a) International conferences at the level of top party and state officials;

b) International conferences and seminars organized by the Office of the President; People's Courts; Procuratorates; Ethnic Affairs Committee and Committees of the National Assembly; organs of the Standing Committee of the National Assembly; National Assembly Office; Audit Agency; People's Councils; central-level party committees, provincial party committees directly under the center; units or organizations subordinate to the entities mentioned in this point;

c) International conferences and seminars of the Vietnam Fatherland Front, Vietnam General Confederation of Labour, Vietnam Farmers' Union, Communist Youth League of Vietnam, Vietnam Women's Union, Vietnam Veterans Association;

d) International conferences and seminars with state secrets content;

e) Conferences with foreign elements organized by associations established and operating in accordance with the laws on organization, activities, and management of associations;

f) International conferences and seminars related to multi-level marketing sales;

g) Summarizing conferences, implementation conferences, customer, shareholder, or foreign supplier conferences of enterprises, international conferences of multinational corporations aimed at serving production and business operations without having topics or content for policy and legal amendments in Vietnam;

h) Reception and welcoming of foreign guests;

j) International press conferences;

k) Commemorative meetings, memorial ceremonies, opening and closing ceremonies, awarding ceremonies, events announcing significant events, signing agreements, business dinners, cultural exchange events, or events with foreign elements;

l) Opening and graduation ceremonies, degree-awarding activities, training, capacity-building, professional development activities with foreign elements;

m) Classes, courses, competitions, lectures, specialized discussions with foreign elements in a training program approved by the competent authority according to relevant laws;

n) Activities promoting trade and investment, international exhibitions, or events with foreign elements; o) Approval for individuals to chair or participate in international conferences and seminars in Vietnam.

Article 2. Applicability

This Decision applies to:

1. Vietnamese agencies and organizations, as well as foreign agencies and organizations that are the organizers or co-organizers of international conferences and seminars on the territory of Vietnam.

2. Vietnamese agencies and organizations hired by foreign agencies and organizations not yet authorized by competent authorities to operate in the territory of Vietnam for organizing international conferences and seminars.

3. State administrative agencies at all levels from central to local governments participating in the management of international conferences and seminars (hereinafter referred to collectively as state administrative agencies).

2. Vietnamese entities or organizations shall engage foreign entities or organizations that have not been authorized by the competent authority to operate within the territory of Vietnam as meeting or seminar organizers for international conferences and seminars.

3. Administrative bodies of the national administrative system from central to local levels participating in managing international conferences and seminars (hereinafter referred to collectively as state administrative bodies).

Article 3. Interpretation of Terms

Within the scope of this Decision, the following terms are understood as follows:

1. "International Conference or Seminar" includes all of the following elements:

a) Has a program;

b) Has speakers or discussions;

c) Is organized in one of the following forms: face-to-face meetings on Vietnamese territory, online, or a combination of face-to-face and online with at least one venue of the organizing body located within Vietnamese territory;

d) Includes at least one of the foreign elements specified in Clause 2 hereof.

2. "Foreign Element" includes:

a) The presence of foreign entities as organizers, co-organizers, or coordinators; or participation by individuals without Vietnamese nationality in organizing activities;

b) The presence of speakers, presenters, or delegates without Vietnamese nationality or legal representatives of foreign organizations;

c) Full or partial financial support from foreign entities or individuals without Vietnamese nationality.

3. "Organizing Unit" includes:

a) Vietnamese agencies, organizations, or foreign agencies in Vietnam that are the organizers or co-organizers of international conferences or seminars;

b) Vietnamese agencies organizing an international conference or seminar when there is no co-organizer as specified in point (a) and they have been authorized by relevant authorities to operate on Vietnamese territory.

4. "Vietnamese Agency, Organization" includes entities established under Vietnamese law, subject to the management of state administrative bodies.

5. "Foreign Entity in Vietnam" refers to foreign agencies or organizations that have been granted permission by relevant Vietnamese authorities to operate within Vietnamese territory and include:

a) Foreign diplomatic missions, consular offices, and international organization representatives;

b) International organizations and government-affiliated entities from foreign countries;

c) Permanent offices of foreign news agencies, radio stations, television stations;

d) Non-governmental organizations from foreign countries that have been registered by relevant Vietnamese authorities in accordance with the law;

e) Representative offices or branches of foreign organizations and enterprises.

Article 4. Principles for Organizing International Conferences and Seminars

1. Adhere to the Constitution and laws of Vietnam, consistent with international treaties that the Socialist Republic of Vietnam is a party to.

2. Do not organize international conferences or seminars with any of the following purposes or contents: propaganda against the state; distortion of history, independence, sovereignty, territorial integrity of the Socialist Republic of Vietnam; threats to national security; disruption of national unity; harm to foreign relations between Vietnam and partners; incitement of war, hatred among ethnic groups and peoples of other countries; insult to religion, leaders; racial discrimination; defamation or infringement of the reputation, prestige, honor, or dignity of agencies, organizations, individuals; incitement to violence and harmful acts against society.

3. Comply with laws on protecting state secrets and personal data.

Article 5. Authority for Approving Organization and Hosting International Conferences and Seminars

1. The Minister or Head of a Competent Agency has the authority to approve the organization and hosting of international conferences and seminars by the following entities; or delegate these authorities, except as provided in paragraph 4 hereof, to subordinate organizations, units within their ministry or agency:

a) Ministries, agencies at the same level, and public institutions directly under ministries or agencies;

b) Vietnamese agencies established by the Government or Prime Minister, except as specified in point (d) of this paragraph;

c) Vietnamese organizations approved by relevant authorities within ministries or agencies to be established, except those specified in point (d) of this paragraph;

d) Social and charitable funds established under the laws of Vietnam operating nationwide or inter-provincially with their main activities falling within the scope of state management over sectors or fields as determined by the Ministry of Home Affairs, including their branches and offices in localities and scientific and technological organizations directly affiliated to these entities;

e) Foreign agencies in Vietnam granted permission by relevant authorities within ministries or agencies, or those managed by the Government under such ministries or agencies.

2. The People's Committee Chair of a provincial level has the authority:

a) To approve the organization and hosting of international conferences and seminars by the provincial-level People’s Committee, specialized bodies, administrative organizations, public institutions directly under the provincial-level People’s Committee; or delegate these authorities to specialized bodies within the provincial-level People’s Committee except as provided in paragraph 4 hereof.

b) To approve the organization and hosting of international conferences and seminars by the People's Committee at the district level; or delegate these authorities to specialized bodies under the provincial-level People’s Committee or to the chair of the district-level People’s Committee, except as provided in paragraph 4 hereof.

c) To approve the organization and hosting of international conferences and seminars specified in paragraph 4 hereof by organizations specified in points (a), (b), and (c) of this article.

3. The specialized body responsible for foreign affairs under the provincial-level People’s Committee (specifically, the specialized body assigned by the city government in Ho Chi Minh City) has the authority to approve the organization and hosting of international conferences and seminars, except as provided in paragraph 4 hereof, for organizations:

a) Vietnamese organizations established or registered by local authorities;

b) Social and charitable funds established under the laws of Vietnam operating within the locality;

c) Branches or representative offices of foreign organizations approved by local authorities.

4. The Minister, Director of a ministry-level agency, or the People's Committee Chair at the provincial level shall not delegate authority to permit organizations or approve hosting international conferences and seminars after the following:

a) International conferences and seminars with participants from the ministerial level or above in Vietnam and foreign countries;

b) International conferences and seminars with themes or contents related to any of the following issues: border, territory, national sovereignty, national security, defense, ethnicity, religion, human rights;

c) International conferences and seminars with themes or contents directly recommending amendments to Vietnamese policies or laws;

d) International conferences and seminars organized in a direct format at key defense and security areas as defined by the law on defense, security, and militia self-defense.

Chapter II

APPLICATION FOR ORGANIZATION AND APPROVAL TO HOST
INTERNATIONAL CONFERENCES AND SEMINARS

 

Article 6. International conferences and seminars are exempt from the approval process

1. The international conferences and seminars exempted from the approval process as specified in Articles 7 and 8 of this Decree include:

a) Cases exempted from the approval process according to relevant provisions in legal documents issued by the National Assembly, Standing Committee of the National Assembly, or the Government;

b) International conferences and seminars that are official activities within an approved reception plan, program, or schedule for receiving visiting delegations, which have been reviewed and approved by state administrative agencies, with detailed information on the theme, time, location, participants, and funding sources of the international conference or seminar at the time of approval;

c) International conferences and seminars that are part of an approved program, project, or non-project document, with detailed information on the purpose, content, time, location, foreign speakers, participants, and funding sources of the international conference or seminar at the time of approval.

2. For international conferences and seminars as specified in paragraph 1 of this Article, the organizing unit must notify the competent authority responsible for approving the organization of international conferences and seminars as stipulated in Article 5 of this Decree, the Ministry of Public Security, and the provincial People's Committee where the conference or seminar is to be held at least five working days before the scheduled date. The notification should specify the name of the conference or seminar; organizational participants; time; location; program; number and composition of attendees; funding sources; list of foreign speakers including their names, nationalities, professional qualifications, positions, workplaces; in cases where foreign speakers are entering Vietnam, provide additional information on date of birth and passport numbers.

3. In the event of adjustments to international conferences or seminars as specified in points b and c of paragraph 1 of this Article, they shall be handled according to the provisions of Article 10 of this Decree.

Article 7. Application documents and procedures for approval to organize international conferences and seminars by state administrative agencies and organizations, units, public institutions directly subordinate

1. The organizing unit must submit one copy of the application document in person, through postal services, or via an electronic document management system to the competent authority responsible for approving the organization of international conferences and seminars as specified in Article 5 of this Decree; or submit the application online at the National E-Government Portal if the competent authority allows such submission.

2. The application documents include:

a) A copy or electronic version of the application document for organizing an international conference or seminar according to Form No. 01 attached to this Decree;

b) A copy or electronic version of the approval document for the program, project, or non-project if the conference or seminar has the purpose or content of introducing and reporting on such programs, projects, or non-projects;

c) In cases where there is existing electronic data that can be accessed through national databases, specialized databases, shared systems, or the National E-Government Portal, the organizing unit does not need to submit related documents.

3. If from the time of receiving a complete and valid application until the scheduled date for the conference or seminar there is insufficient time to process according to the provisions of paragraph 7 of this Article, the competent authority may request adjustment of the schedule or return the application.

4. In cases where the application documents are incomplete or not in compliance with regulations, within two working days, the competent authority shall require and guide the organizing unit on how to adjust and supplement the documents. The requirement for adjustments and supplements is limited to one time. The period for the organizing unit to adjust and supplement the documents does not exceed five working days from the date of receiving the request. If full and valid application documents are not received within the above period, the competent authority may return the application.

5. The competent authority responsible for approving the organization of international conferences and seminars shall seek opinions from relevant agencies or localities according to the provisions of Article 9 of this Decree. Agencies or localities receiving such requests are required to respond in writing within seven working days from the date of receipt. In cases where there is no consensus among agencies or localities, or no written response, the competent authority shall decide on approving or not approving the organization of international conferences and seminars.

6. The competent authority responsible for approving the organization of international conferences and seminars may provide direct comments on the proposal, form, application document, or issue a decision or approval document according to Form No. 02 attached to this Decree. The competent authority shall specify the method of informing the results in their work regulations, foreign affairs management regulations, or regulations for managing international conferences and seminars.

7. Time limit for responding to the organizing unit:

a) Not more than 15 working days from the date of receipt of complete application documents for international conferences and seminars requiring the opinion of relevant agencies or localities as provided in Article 9 of this Decision; not more than 4 working days from the date of receipt of complete application documents if the competent authority stipulates that the organizing unit shall seek opinions from relevant agencies, localities, or units on its own.

b) Not more than 9 working days from the date of receipt of complete application documents for other cases.

8. In case of permission to organize, a competent authority may permit an organization to notify the Ministry of Public Security and the People's Committee of the province where the international conference or seminar is organized in person, except when it is organized at the premises of the competent authority permitting the organization of the conference or seminar, for coordination purposes.

9. The competent authority permitting the organization of an international conference or seminar shall cooperate with the Ministry of Public Security, relevant ministries and agencies, and the People's Committee of the province to review foreign delegates participating in the international conference or seminar in Vietnam according to their functions, duties, and requirements, and send a list of foreign delegates to the Ministry of Public Security as provided in Point d, Clause 1, Article 13 of this Decision.

Article 8. Application for permission to organize an international conference or seminar by a Vietnamese organization or a foreign entity

1. The organizing unit shall submit its application through the National E-Government Portal or submit one copy of the application documents directly or via postal services to the competent authority permitting the organization of an international conference or seminar as provided in Article 5 of this Decision.

2. Application documents include:

a) The original or electronic version of the application document for organizing an international conference or seminar according to Form No. 01 attached to this Decision;

b) A copy or electronic version of the document confirming the organization's qualification as the organizer if applicable, accompanied by a Vietnamese translation if the document is in a foreign language;

c) A copy or electronic version of the approval document from the competent authority for the program, project, or non-project if the international conference or seminar has the purpose or content to introduce and report on programs, projects, or non-projects;

d) In case there is available electronic data that can be accessed through national databases, specialized databases, common information systems, or the National E-Government Portal, the organizing unit shall not submit related documents.

3. If from the date of receipt of complete application documents to the anticipated date of organization of the international conference or seminar does not allow sufficient time for processing as provided in Clause 7 of this Article, the competent authority permitting the organization may request adjustment of the organizational time or return the application.

4. In case the application is incomplete or not in compliance with requirements, within a period not exceeding two working days, the competent authority permitting the organization shall require and guide the organizing unit on how to adjust or supplement the documents. The requirement for adjustment or supplementation of documents may be made only once. The time allowed for the organizing unit to adjust or supplement the documents is no more than five working days from the date of receiving the request. If full and compliant application documents are not received within the above period, the competent authority permitting the organization may return the application.

5. The competent authority permitting the organization of an international conference or seminar shall seek opinions from relevant agencies or localities as provided in Article 9 of this Decision. Relevant agencies or localities have the responsibility to respond in writing within seven working days from the date of receipt of the request for opinion. In case of disagreement among relevant agencies or lack of a written response, the competent authority is responsible for deciding whether to permit or not to permit the organization of the international conference or seminar.

6. In case of permission, the competent authority may issue a reply document to the organizing unit in writing using Form No. 02 attached to this Decision by direct delivery, postal services, or through the National E-Government Portal. In case of denial, it shall be done in writing and with reasons stated.

7. Time limit for responding to the organizing unit:

a) Not more than 15 working days from the date of receipt of complete application documents for international conferences or seminars requiring opinions from relevant agencies or localities as provided in Article 9 of this Decision.

b) Not more than 9 working days from the date of receipt of complete application documents for other cases.

8. In case of permission, a competent authority may permit an organization to notify the Ministry of Public Security and the People's Committee of the province where the international conference or seminar is organized in person, except when it is organized at the premises of the competent authority permitting the organization of the conference or seminar, for coordination purposes.

9. The competent authority permitting the organization of an international conference or seminar shall cooperate with the Ministry of Public Security, relevant ministries and agencies, and the People's Committee of the province to review foreign delegates participating in the international conference or seminar in Vietnam according to their functions, duties, and requirements, and send a list of foreign delegates to the Ministry of Public Security as provided in Point d, Clause 1, Article 13 of this Decision.

Article 9. Seeking Opinions from Relevant Authorities and Localities on International Conferences and Seminars

When examining and resolving applications for organizing or approving the hosting of international conferences and seminars, the competent authority specified in Article 5 of this Decision shall seek opinions from relevant authorities and localities under the following circumstances:

1. For international conferences and seminars with themes or contents related to borders, territories, national sovereignty, national security, defense, the opinion of the Ministry of National Defense, Ministry of Public Security, and Ministry of Foreign Affairs should be sought.

2. For international conferences and seminars with themes or contents related to ethnic issues, religions, human rights, the opinions of the Ministry of Public Security, Ministry of Foreign Affairs, and relevant ministries or agencies responsible for specialized fields should be sought.

3. For international conferences and seminars on law and judicial reform, opinions shall be sought in accordance with the provisions of Decree No. 26/2024/NĐ-CP dated March 1, 2024 by the Government governing international cooperation on law and judicial reform.

4. For other international conferences and seminars with themes or contents that the competent authority deems pose a high risk of significant harm to national interests or could negatively impact Vietnam's foreign relations with partners, opinions of the Ministry of Public Security, Ministry of Foreign Affairs, and relevant ministries or agencies responsible for specialized fields should be sought.

5. For international conferences and seminars featuring non-Vietnamese speakers or representatives of foreign organizations, opinions of the Ministry of Public Security should be sought.

6. For international conferences and seminars with participants from abroad at the level of Minister or higher, opinions of the Ministry of Public Security and Ministry of Foreign Affairs should be sought; in cases where the conference is held directly, additional opinions from the People's Committee of the province where it is organized should also be obtained.

7. For international conferences and seminars organized directly at key defense and security areas as defined by national laws on defense, security, and militia self-defense forces, opinions of the Ministry of Public Security and the People’s Committee of the province where it is organized should be sought, except when held at the premises of an authority that has been authorized to organize international conferences and seminars.

Article 10. Adjustments to International Conferences and Seminars Already Approved for Organization

1. The organizing unit must reapply (with the same application process as the initial application) in the following circumstances:

a) Changing the main theme or content of the international conference or seminar;b) Transferring the venue of the international conference or seminar from a direct form to key defense and security areas, except when held at the premises of an authority that has been authorized to organize such events.

2. In cases where there is a change or addition of non-Vietnamese speakers or representatives of foreign organizations, the organizing unit shall seek opinions from the Ministry of Public Security no later than five working days before the conference or seminar and notify the competent authority that approved the organization and the People’s Committee of the province where it is held. The organizing unit may proceed with these adjustments if the Ministry of Public Security does not provide any contrary opinion within two working days prior to the event. 3. The organizing unit shall notify in writing at least five working days before the conference or seminar to the competent authority that approved its organization, the Ministry of Public Security, and the People’s Committee of the province where it is held (for direct form conferences) under the following circumstances:

a) Changing the scheduled time;

b) Changing the venue (excluding cases specified in paragraph 1 point b of this Article);

c) Supplementing foreign participants.

4. In case the conference or seminar is not organized as planned, the organizing unit shall notify in writing to the competent authority that approved its organization before the scheduled date in the application for permission.

c) Supplementing the composition of foreign delegates.

4. In the event that the conference or seminar is not organized according to the planned schedule, the organizing entity shall notify the competent authority that authorized the organization of the conference or seminar in writing at least one day prior to the scheduled date of the conference or seminar through the application for permission.

Article 11. Suspension of International Conferences and Seminars

1. The competent authority that approves the organization of international conferences and seminars has the right to suspend such conferences or seminars in the following cases:

a) The international conference or seminar shows signs of violating the provisions set forth in Article 4 of this Decision;

b) The international conference or seminar shows signs of not implementing the content approved by the competent authority;

c) The international conference or seminar has completed the approval procedures but has not yet received approval from the competent authority to organize.

2. The foreign affairs specialized agency under the People's Committee at the provincial level where the international conference or seminar is organized (in Ho Chi Minh City, it shall be a specialized agency designated by the People’s Committee of Ho Chi Minh City) has the authority to suspend such conferences or seminars if the organizing unit has not yet applied for approval to organize an international conference or seminar, except in cases exempted from application as provided in Article 6 of this Decision.

3. Procedures and formalities for suspending international conferences and seminars:

a) Upon discovering or being notified about signs of violation by the international conference or seminar, the competent authority that suspends according to paragraphs 1 and 2 of this Article shall exchange views with the organizing unit; consider issuing a suspension notice in accordance with Model No. 03 attached to this Decision; notify the organizing unit and relevant agencies and localities for coordinated management;

b) The organizing unit is responsible for immediately ceasing the organization of the international conference or seminar, promptly mitigating any adverse effects, proposing a handling plan, and reporting to the competent authority that suspends for examination and decision.

4. In cases where an international conference or seminar has already been organized, depending on the nature and severity of the violation, the organizing unit may be subject to administrative penalties in the field of foreign affairs or specialized fields as provided by law, or may be subject to other forms of handling according to legal provisions.

Article 12. Application for Approval to Host International Conferences and Seminars

1. The conditions for an organizing unit to apply for approval to host international conferences and seminars include all the following contents:

a) The organizing unit has a need to host international conferences or seminars and requires a written consent from the state administrative agency according to the requirements of the foreign side;

b) The organizing unit does not have sufficient information as per Model No. 01 attached to this Decision for applying for approval to organize an international conference or seminar.

2. The authority, procedures, and formalities for applying for and approving the hosting of international conferences and seminars are carried out in accordance with the provisions on applying for and obtaining approval to organize international conferences and seminars as provided in Articles 5, 7, 8, and 9 of this Decision.

3. The application documents for approval to host an international conference or seminar include one original or electronic copy of the application document for hosting according to Model No. 04 attached to this Decision. In case of approval, the competent authority shall reply to the organizing unit in writing using direct delivery, postal service, or through the National E-Government Portal as per Model No. 05 attached to this Decision. In case of disapproval, a written response with reasons must be provided.

4. After obtaining approval to host an international conference or seminar, the organizing unit still needs to complete all procedures for applying for approval to organize such conferences or seminars in accordance with the provisions of this Decision.

Chapter III

RESPONSIBILITY IN ORGANIZING AND MANAGING INTERNATIONAL MEETINGS AND SEMINARS

 

Article 13. Responsibility of the Organizing Unit and Participants in Organizing International Meetings and Seminars

1. The organizing unit shall have the responsibility to:

a) Apply for permission to organize international meetings and seminars and may only organize such meetings or seminars upon obtaining written approval from an authorized agency, except where permission is waived according to the provisions of this Decision or relevant laws. In cases where multiple agencies or organizations co-host an international meeting or seminar, one of these agencies or organizations must be designated as the organizing unit;

b) Adjust the international meeting or seminar in accordance with the requirements of the authorized agency that granted permission for its organization and ensure compliance with the content approved by such agency; c) Report to and seek the opinion of a competent authority regarding the invitation of senior leaders, heads of departments, agencies, or localities to preside over or participate in international meetings or seminars according to the provisions of the Party;

d) Submit a list of foreign delegates including their names, nationalities, positions, and workplaces to the Ministry of Public Security at least two working days before the organization of the meeting or seminar. In cases where foreign delegates enter Vietnam to attend an international meeting or seminar, additional information such as date of birth, passport number must be provided and submitted to the Ministry of Public Security at least five working days before the event;

d) Ensure compliance with the principles stipulated in Article 4 of this Decision;

e) Be responsible for the content of documents, papers, reports, materials, data related to the international meeting or seminar; not use any documents or items that are subject to a ban on circulation, confiscation, or prohibition of circulation;

g) Comply with current financial regulations; in cases where an international meeting or seminar uses all or part of foreign support funds, it must comply with the Government's regulations on managing and using official development assistance (ODA) and preferential foreign loans, as well as the Government's regulations on managing and using non-refundable aid not falling under ODA for agencies, organizations, or individuals from abroad;

h) Comply with regulations concerning security, order, social safety, environmental protection, fire prevention, and disease control;

i) In cases where the international meeting or seminar is organized online or in a hybrid format combining online and offline participation, comply with regulations on information security;

k) Cease organizing the international meeting or seminar and provide an explanation to the competent authority upon discovering any signs of violation. 2. Within fifteen working days from the conclusion of the international meeting or seminar, including cases where permission is waived according to Article 6 of this Decision, the organizing unit shall report the results of the organization to the competent authority that granted permission for the international meeting or seminar in accordance with Form No. 06 attached to this Decision or through the online reporting system of the competent authority. 3. The organizing unit is fully responsible before the law for the international meetings and seminars it presides over, as well as foreign personnel participating in such meetings or seminars. According to Article 3, point b of this Decision, Vietnamese agencies, organizations, and individuals, as well as foreign agencies, organizations, and individuals participating in the organization of international meetings or seminars, and foreign agencies hiring the organizing unit are jointly and severally liable for compliance with regulations concerning the organization of international meetings or seminars.

k) Cease organizing international conferences and seminars upon discovering any signs of violation, and provide an explanation as required by the competent authority.

2. Within fifteen working days from the conclusion of the international conference or seminar, the organizing entity, including those exempted under Article 6 of this Decision, shall report to the competent authority that authorized the organization of the conference or seminar on the results of the organization using Form No. 06 attached to this Decision or through the online reporting system of the competent authority.

3. The organizing entity shall bear full legal responsibility for the international conference or seminar it organizes, including foreign personnel participating in such conferences or seminars organized by it, and shall be responsible before the law for the implementation of regulations concerning the organization of international conferences and seminars. Vietnamese entities, organizations, and individuals, as well as foreign entities and organizations participating in the organization of international conferences and seminars, and foreign entities engaging organizing entities under point b, Clause 3, Article 3 of this Decision shall bear joint liability with the organizing entity for the implementation of regulations concerning the organization of international conferences and seminars. [daky]

Article 14. Responsibility to Provide Comments on International Conferences and Seminars

1. The Ministry of Public Security shall provide comments on issues related to national security in Vietnam, ethnic, religious, human rights matters; review the personnel for non-Vietnamese reporting speakers or legal representatives of foreign agencies or organizations; and review the personnel for foreign delegates or legal representatives of foreign agencies or organizations participating in international conferences or seminars when requested.

2. The Ministry of National Defense shall provide comments on border issues, territorial integrity, national sovereignty, and defense matters in Vietnam.

3. The Ministry of Foreign Affairs shall provide comments on border issues, territorial integrity, ethnic, religious, human rights matters, and their impact on foreign relations between Vietnam and its partners.

4. Other ministries or agencies at the same level shall provide comments on content within their specialized management fields.

5. The People's Committee of the province where an international conference or seminar is organized shall directly participate in providing comments on security and order-related issues concerning the scale, duration, and location of the organization.

6. The Minister, Head of a ministry or agency at the same level, or the President of the People's Committee of the province shall decide on the delegation of responsibilities for providing comments on international conferences or seminars in accordance with the provisions of the Law on Government Organization No. 63/2025/QH15 and the Law on Local Administrative Organization No. 72/2025/QH15.

Article 15. Responsibility for Managing International Conferences and Seminars

1. The Minister of Foreign Affairs shall have the following duties and powers:

a) To take the lead in drafting, submitting to competent authorities for issuance, various regulatory documents concerning the organization and management of international conferences and seminars in Vietnam;

b) To promote, implement, and enforce laws related to the organization and management of international conferences and seminars;

c) To guide business operations, supervise, and inspect the implementation of legal provisions regarding the organization and management of international conferences and seminars;

d) To report to the Prime Minister on the situation concerning the organization and management of international conferences and seminars in Vietnam as stipulated in Article 16 of this Decision.

2. The Minister of Home Affairs shall be responsible for determining the state management agency for sectors or fields of activity of social associations, charitable funds established under Vietnamese law that operate nationwide or across provinces.

3. The Minister, Head of a ministry or agency at the same level, or the President of the People's Committee of the province shall have the following responsibilities:

a) To promote, implement, and enforce laws related to the organization and management of international conferences and seminars for entities within the scope of authority as specified in paragraph 1 and paragraph 2 of Article 5 of this Decision;

b) To enhance the capacity of staff involved in managing international conferences and seminars;

c) To monitor, guide, and inspect the implementation of delegated tasks and powers in managing international conferences and seminars to ensure that delegated content is effectively and efficiently implemented;

d) To conduct inspections, take action within their authority, or notify competent authorities to handle organizations or individuals who violate provisions of this Decision;

e) To guide and urge the organizing unit to report on the results of organizing international conferences and seminars;

f) To fully comply with reporting procedures as stipulated in Article 16 of this Decision and relevant laws.

4. The specialized foreign affairs agency under the People's Committee of the province, or units delegated management responsibilities for international conferences and seminars shall have the following responsibilities:

a) To promote, implement, and enforce laws related to the organization and management of international conferences and seminars for entities within the scope of authority as specified in paragraph 3 of Article 5 of this Decision or the delegated scope;

b) To enhance the capacity of staff involved in managing international conferences and seminars;

c) To inspect, take action within their authority, or notify competent authorities to handle organizations or individuals who violate provisions of this Decision;

d) To guide and urge the organizing unit to report on the results of organizing international conferences and seminars;

e) To regularly or suddenly, as required by a higher authority, report to ministries or agencies at the same level, or the People's Committee of the province on work related to managing international conferences and seminars.

Article 16. Reporting on the Organization and Management of International Conferences and Seminars in Vietnam 1. By no later than November 30th each year, ministries, sectoral agencies at ministerial level, provincial people's committees shall report on the organization and management of international conferences and seminars in Vietnam according to Form No. 07 attached hereto in their reports on foreign affairs work submitted to the Ministry of Foreign Affairs.

2. By no later than December 25th each year, the Ministry of Foreign Affairs shall report to the Prime Minister on the organization and management of international conferences and seminars in Vietnam.

3. The time period for closing data for annual regular reporting runs from November 15th of the previous year until November 14th of the current year.

4. The Ministry of Foreign Affairs shall guide agencies and localities on the content and method of submitting sudden reports when required by competent authorities.

Chapter IV

CONDITIONS FOR IMPLEMENTATION

Article 17. Implementation Conditions

1. This Decision takes effect from July 24, 2026, and replaces Decision No. 06/2020/QĐ-TTg dated February 21, 2020 of the Prime Minister on organizing and managing international conferences and seminars in Vietnam.

2. In case any legal document referred to in this Decision is amended, supplemented or replaced, it shall be applied according to the amended, supplemented or replaced document.

3. The ministers, heads of sectoral agencies at ministerial level, chairpersons of provincial people's committees, foreign affairs departments under provincial people's committees and relevant agencies, organizations, and individuals are responsible for implementing this Decision.

Article 18. Transitional Provisions

1. For international conferences and seminars that have submitted complete application documents to the competent authority for approval before the effectiveness of this Decision and were approved prior to its effectiveness, they shall continue to be implemented in accordance with the procedures and formalities stipulated in Decision No. 06/2020/QĐ-TTg dated February 21, 2020 of the Prime Minister on organizing and managing international conferences and seminars in Vietnam. 2. For international conferences and seminars that have been approved for organization but have adjustments after the effectiveness of this Decision, they shall be implemented in accordance with Article 10 of this Decision./.

Nominated for:

- Central Committee of the Party;

 

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