Decision No. 3149/QD-BNN-VP on the Regulation on receiving, processing, and managing documents and information of the Ministry of Agriculture and Rural Development

Pursuant to …;

Regulations on receiving, processing, and managing documents and information of the Ministry of Agriculture and Rural Development

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THE MINISTER OF AGRICULTURE AND RURAL DEVELOPMENT

Pursuant to Decree No. 86/2003/NĐ-CP dated July 18, 2003 of the Government stipulating the functions, tasks, powers, and organizational structure of the Ministry of Agriculture and Rural Development;

Pursuant to Decree No. 110/2004/NĐ-CP dated April 8, 2004 of the Government on archival work;

The Minister of Industry and Trade promulgates the Circular amending and supplementing certain provisions on the delegation of administrative procedures in fields under the management of the Ministry of Industry and Trade."

DECISION:

Article 1. These regulations on receiving, processing, and managing documents and information of the Ministry of Agriculture and Rural Development are hereby promulgated together with this Decision.

Article 2. This Decision shall take effect from the date when Decision No. 95/2006/QĐ-BNN dated October 24, 2006 of the Minister of Agriculture and Rural Development on abolishing Decision No. 58/2003/QĐ-BNN dated May 5, 2003 of the Minister of Agriculture and Rural Development promulgating the regulations on receiving, processing information and documents; drafting, commenting, reviewing, examining, signing for approval, issuing, managing, and archiving documents of the Ministry becomes effective. All previous provisions contrary to these regulations issued together with this Decision are abolished.

Article 3. The Director of the Office, heads of Departments, Bureaus, Inspectorate, and the Board for Enterprise Reform and Management under the Ministry of Agriculture and Rural Development are responsible for implementing this Decision.

REGULATIONS

Receiving, processing, and managing documents and information of the Ministry of Agriculture and Rural Development

(Issued together with Decision No. 3149/QĐ-BNN-VP dated October 25, 2006 of the Minister of Agriculture and Rural Development)

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PART I

GENERAL PROVISIONS

Article 1. Scope of Regulation

These regulations specify the procedures and responsibilities of units and individuals in receiving, processing incoming documents and information; drafting, commenting, signing for approval, issuing, managing, and archiving documents of units and the Ministry.

Article 2. Applicability

These regulations apply to Departments, Bureaus, Inspectorate, Office of the Ministry, and the Board for Enterprise Reform and Management (hereinafter referred to collectively as units) and civil servants of these units in performing assigned tasks.

Article 3. Explanation of Terms

Some terms in this document are understood as follows:

1. Incoming documents refer to received documents, materials, applications, and letters.

2. Outgoing documents refer to sent documents, materials, and letters.

3. Information refers to news conveyed via fax, email, network transmission, telephone, oral communication, or carrier.

4. Work files refer to a set of related documents reflecting an event or issue arising during the performance of tasks by civil servants of units from start to finish, arranged in chronological order.

Chapter II

RECEIVING AND PROCESSING INCOMING DOCUMENTS AND INFORMATION

Article 4. Receiving and registering incoming documents and information

1. All incoming documents must go through receiving procedures at the archives:

a) The archives of the Office of the Ministry (hereinafter referred to as the Ministry's archives) are responsible for handling the receiving procedures for all incoming documents of the Ministry and the Office of the Ministry; letters and materials sent to the leadership of the Ministry and individuals within the Office of the Ministry;

Documents sent to units at 2 Ngoc Ha through the Ministry's archives are recorded separately in a tracking log and forwarded to the units;

b) Archives of units are responsible for handling the receiving procedures for all incoming documents of their units;

c) Civil servants directly receiving documents from agencies or individuals sending them to the Ministry or units must hand them over to the Ministry's archives or unit's archives for receiving and registration procedures.

2. The Ministry's archives return incorrectly addressed documents, blurred, torn, black-stamped photocopies (except for faxes and accompanying documents in a file) to the sender.

Unit archives return incorrectly addressed documents, blurred, torn, black-stamped photocopies (except for faxes, accompanying documents in a file, and documents transferred by the Ministry) to the sender.

3. Archives do not open envelopes marked "Top Secret" (A), envelopes sent directly or marked "only the person named on the envelope may open."

4. Archives must retain envelopes along with documents for complaints, reports, anonymous letters, or documents requiring verification and investigation.

5. For incoming documents outside regular working hours, the duty officers are responsible for handling the receiving procedures; for urgent documents marked "urgent," "very urgent," or "immediate," duty staff must record the document number on the envelope, the sending agency, and immediately report to the unit leader for handling. Other documents are handed over to the archives at the beginning of the next working day.

6. Registering incoming documents:

a) The Director of the Office of the Ministry specifies the establishment of logs for registering incoming documents of the Ministry;

b) Heads of units specify the establishment of logs for registering incoming documents of their units.

7. For information received via fax, email, or network transmission, carrier, it should be registered in a separate log and submitted to the unit head for handling.

8. For information received via telephone or oral communication related to the Ministry's or unit's directive and management work, the recipient must record the content, time of receipt, name of the communicator, and immediately forward it to the unit head for handling.

Article 5. Handling incoming documents

1. Incoming documents shall be classified as follows:

a) Documents requiring a response from the sender:

- Type A: documents with a specified deadline for response;

- Type B: documents without a specified deadline for response;

b) Documents not requiring a response from the sender: Type C.

2. Responsibilities of the Ministry’s Office:

a) Responsibilities of the General Office of the Ministry:

- Present incoming documents to the Director of the Office. Documents marked "urgent", "very urgent", or "urgent" must be presented immediately after registration;

- Update the Director of the Office's handling opinions in the document management program or in the document registration book as prescribed;

- Transfer incoming documents to units or individuals assigned to handle them;

- Store confidential documents according to regulations; make copies of documents as required by the Director of the Office or the Minister.

b) Responsibilities of the Director of the Ministry's Office:

- Determine the type of document; record handling opinions on the "Document Handling Form" (issued together with this Regulation); For documents directly sent to units, clearly specify the deadline for submitting the response document to the Ministry when necessary;

- Open envelopes marked "Top Secret" sent to the Ministry and handle them according to regulations;

c) The Consolidation Department:

- Update the leadership's handling opinions using the common document management program of the Ministry;

- Transfer to the General Office of the Ministry those documents received directly by the leadership that are related to the Ministry's guidance and management work; documents transferred by the leadership to units for handling;

- Monitor and urge units to respond to Type A and B documents; compile and report at monthly coordination meetings of the Ministry.

3. Responsibilities of the Ministry's leadership: record handling opinions on the "Document Handling Form"; specify deadlines for submitting response documents to the Ministry when necessary.

4. Responsibilities of units:

a) Responsibilities of the unit's General Office:

- Present incoming documents to the unit head;

- Update the unit head's handling opinions in the common document management program of the Ministry or in the incoming document management book;

- Transfer documents to organizations or individuals assigned to handle them or return them to the sender if they fall outside the jurisdiction;

- Return encrypted documents to the General Office of the Ministry after completion of handling;

- Update the results of handling Type A and B documents using the common document management program of the Ministry;

- Monitor the results of handling Type A and B documents;

- Weekly statistics on the results of handling incoming documents of the unit to report to the unit head.

b) Responsibilities of the unit head:

- Examine and handle documents on the same day as required by content and time, consistent with the assigned functions and tasks. For documents sent to the Ministry, units receiving them according to the "Recipient" section, only handle them upon receipt of the formal document from the Ministry's leadership or the Director of the Ministry's Office (documents with the "Document Handling Form"). For documents sent directly to the unit, the unit resolves them independently according to its functions, tasks, and jurisdiction and is responsible for their resolution;

- Transfer to the General Office to process returning documents that fall outside the jurisdiction;

- Proactively coordinate with other units to handle documents involving multiple units or coordinate handling as requested by the lead unit;

- Check and urge the handling of documents, update the results of handling incoming documents as required;

- Specify procedures for receiving and handling documents received directly by the unit;

c) Units, officials, and civil servants have no responsibility to resolve documents if they are not registered at the General Office.

Article 6. Time limit for responding to incoming documents

1. For documents submitted for signature by the Ministry's leadership:

a) For type A documents, the main unit shall submit the response document to the Ministry's leadership at least one working day earlier than the deadline specified in the incoming document;

b) For type B documents, the main unit shall submit the response document to the Ministry's leadership as follows:

- Within four working days from the date of receipt of the document for ordinary documents;

- Within eight working days from the date of receipt of the document for documents seeking comments on programs, projects, plans, and master plans of central ministries, agencies, provinces, and centrally-administered cities;

- At least three working days before the legal deadline for reviewing and approving investment projects.

2. For documents signed by units acting under delegation or authority; documents within the jurisdiction of the unit:

a) For type A documents, the main unit shall respond according to the deadline specified in the incoming document;

b) For type B documents, the main unit shall respond as follows:

- Within five working days from the date of receipt of the document for ordinary documents;

- In accordance with the legal deadline for reviewing and approving investment projects.

Chapter III

MANAGEMENT OF OUTGOING DOCUMENTS

Article 7. Form, format, and technical presentation of documents

1. The form, format, and technical presentation of documents shall be in accordance with the laws on promulgating legal documents, Decree No. 110/2004/NĐ-CP dated April 8, 2004 on archival work, and Circular Joint No. 55/2005/TTLT-BNV-VPCP dated May 6, 2005 guiding the format and technical presentation of documents.

The font used in documents is Times New Roman (Unicode code).

2. Abbreviations and symbols of units in the Ministry's documents shall be implemented according to the guidance of the Director of the Ministry's Office.

Article 8. Drafting Documents

1. Documents drafted by a single unit:

a) Responsibilities of the head of the drafting unit:

- Assign specific tasks to a civil servant or a group of civil servants (including one person responsible) to draft according to the plan, content, and time; complete the draft and report to the Ministry's leadership;

- Organize discussions among the leadership team of the unit for documents related to policies, strategies, long-term plans, national and ministerial programs, and projects;

- Solicit opinions from relevant units for the types of documents stipulated in Clause 1 of Article 9 of this Regulation;

- Compile and explain the incorporation of participating opinions;

- Propose the level of confidentiality, urgency, and circulation scope of the document;

- Be responsible before the Minister and the law for the content of the document.

b) Responsibilities of the drafter:

- Draft the document in accordance with its form, format, and technical presentation;

- Propose the level of confidentiality and urgency for each document;

- Be responsible before the head of the unit for the professional content assigned, the legality, and the technical presentation of the document.

2. Documents drafted by a main unit coordinating with one or more units:

a) Responsibilities of the head of the main unit:

- Delegate drafting responsibilities to the coordinating units;

- Implement the provisions of Clause 1 of this Article.

b) Responsibilities of the head of the coordinating unit:

- Appoint persons with sufficient capacity to participate in drafting;

- Be responsible for the professional content contributed by the unit.

3. The drafting of legal regulatory documents shall be carried out in accordance with the Law on Enacting Legal Regulatory Documents, implementing regulations, and Decision No. 73/2004/QĐ-BNN dated December 13, 2004 of the Minister on the Regulation on Drafting, Reviewing, and Enacting Legal Regulatory Documents of the Ministry (hereinafter referred to as Decision 73).

Article 9. Soliciting Participation Opinions

1. Types of documents that must solicit participation opinions:

a) Legal regulatory documents;

b) Proposals, projects, programs;

c) Documents requested by the Ministry's leadership;

d) Documents drafted units consider necessary.

2. Methods for soliciting opinions:

a) By document;

b) Organizing meetings.

3. Responsibilities of the head of the drafting unit:

a) Sending draft documents and clearly stating the deadline for responses (if soliciting opinions through written means) or sending at least one day in advance (if organizing meetings);

b) Compiling and adopting all participation opinions fully; explaining opinions not adopted (in writing).

4. Responsibilities of the head of the unit whose opinions are solicited:

a) Participating in opinions according to the drafting unit's requirements. For urgent documents, the unit head has the responsibility to respond according to the requirements stated in the document;

b) Bearing responsibility before the Minister and the law for participation opinions within the scope of expertise managed by the unit.

5. For documents soliciting opinions from members of the Government, the Legal Affairs Department is responsible for organizing the solicitation of opinions from related units, compiling them, and presenting them to the Minister. Units whose opinions are solicited have the responsibility to participate as stipulated in Clause 4 of this Article.

Article 10. Submitting Documents for Signature by Ministry Leadership

1. Submission Files

a) The following types of documents require submission files:

- Legal regulatory documents;

- Documents for reviewing and approving proposals, projects, programs;

- Documents related to organizational, personnel, and financial work;

- Documents requesting higher authorities to resolve specific industry issues;

- Documents for exchanging opinions, coordinating solutions, and responding to requests from ministries, sectors, localities, and equivalent units;

- Decisions on rewards and punishments;

- Decisions on post-audit handling.

b) Submission files include:

- Document submission form (issued together with this Regulation), used for documents primarily drafted by one unit in collaboration with one or more drafting units;

- Draft document comprising two copies, including: one copy signed by the leader of the primary drafting unit and co-submission unit (if applicable) on the left margin of the first page; name and signature of the drafting civil servant and department head (for Bureaus, Inspectors, and Office) below the "Distribution" section (copy 1); one copy for duplication (copy 2);

- Report from the head of the drafting unit if deemed necessary or upon request from the Ministry's leadership;

- Reviewed, examined, and commented documents (if available);

- Other related documents.

c) Submission files for legal regulatory documents shall comply with Decision 73 regulations.

d) For other submitted documents: comprising two copies signed according to point b, Clause 1 of this Article; Document submission form (if applicable); other related documents.

2. Responsibilities for submitting for signature

a) Heads of units assign specialized civil servants to be responsible for submitting for signature, receiving, and distributing documents.

b) Director of the Ministry's Office:

- Organizing the receipt of documents submitted by units, including electronic files of the documents, and delivering results at one location (Comprehensive Room);

- Returning documents submitted beyond authority;

- Organizing the verification of document format, presentation techniques, and submission procedures. If conditions are met, clearly record the opinion to submit to the Minister or Deputy Minister; designate the submission of electronic files of the document; sign the "Document Submission Form" (if applicable), left margin of the first page of "Copy 1". If conditions are not met, clearly state the reasons, return to the drafting unit to complete and resubmit for signature.

c) In case the Director of the Ministry's Office and the head of the drafting unit have differing opinions, the head of the drafting unit is responsible for reporting to the leadership for decision-making.

3. Signing for Issuance

a) Documents meeting conditions, the Ministry leadership signs both copies.

b) In case documents do not meet conditions, the Ministry leadership clearly records their opinion on the "Document Submission Form" or the left margin of "Copy 1" to return to the drafting unit to complete and resubmit for signature; in cases where the head of the drafting unit, participating unit, or Director of the Ministry's Office have differing opinions from the leadership's opinion, they may retain their opinion (recorded on the "Document Submission Form" or a separate document attached to the file), but must follow the leadership's opinion.

c) In case the Minister or Deputy Minister responsible is absent:

- For documents without urgent signing requirements: wait until the Minister or Deputy Minister responsible returns to handle;

- For documents with urgent signing requirements: the Minister's secretary or deputy minister's assistant responsible has the duty to seek opinions and make recommendations, report to the Director of the Office for decision; report to the Minister or Deputy Minister responsible on the resolution results.

Article 11. Acting on behalf or acting under delegation of unit heads

1. Signing authority:

a) Unit heads who are authorized to sign on behalf (TL) of the Minister pursuant to decisions of the Minister delegating signing authority or directly assigned by the Ministry leadership;

b) Unit heads who are authorized to sign under delegation (TUQ) pursuant to delegation decisions of the Minister.

2. Documents:

a) Drafting document submission form: for documents that require a drafting document submission form, apply the provisions set forth in point b Clause 1 Article 10;

b) Draft document: two copies;

c) Other documents as prescribed by law and required by the unit head.

3. Issued documents include two copies: one copy with the signature of the Department Head on the left margin of the first page, the name and signature of the civil servant drafting at the bottom of "Distribution" section (for Departments, Inspectors, Office) or the signature of the main drafting civil servant on the left margin of the first page (for Divisions, Reform and Enterprise Management Board); the signature of the unit head in the designated position (copy 1); one copy only with the signature of the unit head for duplication (copy 2).

Documents signed on behalf or under delegation must be sent to the Ministry leader responsible for the field with one original copy.

4. Unit heads signing on behalf or under delegation are responsible before the Minister and the law for the content and format of the document.

Article 12. Drafting and issuing documents by units

Unit heads base on this Regulation to stipulate the drafting and issuance of documents by their units in accordance with their assigned functions and tasks.

Article 13. Handling documents with errors

1. For documents already signed by the Ministry leadership or already issued, if units or individuals discover errors in format or content, they must immediately notify the Director of the Ministry Office or the drafting unit head to report to the Minister or Deputy Minister for consideration and decision.

2. For documents already signed on behalf or under delegation by unit heads or already issued, if units or individuals discover errors in format or content, they must immediately notify the document signing unit head for consideration and decision.

3. Periodically (every six months), the Ministry Office coordinates with the Legal Affairs Division and the Cadre and Civil Servant Organization Division to inspect documents signed on behalf or under delegation by units and report the results to the Ministry.

4. Correcting documents:

a) For normative legal documents requiring correction, the main drafting unit shall coordinate with the Legal Affairs Division to make corrections;

b) For administrative documents of the Ministry, the main drafting unit shall coordinate with the Ministry Office to make corrections.

Chapter IV

DISTRIBUTION, MANAGEMENT AND INFORMATION SUPPLY TO DOMESTIC AND FOREIGN MEDIA

Article 14. Issuing documents

1. After being signed by the Ministry leadership, the Ministry Office (General Coordination Department) returns the document dossier to the drafting unit to proceed with issuance procedures. The drafting unit is responsible for sending the electronic file to the Ministry Office for those documents designated by the Director of the Ministry Office.

2. Issuance document dossier:

a) Drafting document submission form (if applicable) with all signatures as prescribed;

b) Two copies with all signatures as prescribed in Articles 10 and 11 of this Regulation;

c) Attached materials (if applicable).

3. Stamping issuance of documents:

a) The person stamping checks the signatures, if correct and complete, then numbers, dates them for duplication and stamps them. If the signatures are not correct or complete, return them.

b) Stamp formats:

- Stamping over the signature of the authorized person: must cover one-third of the signature towards the left side, neatly, clearly, correctly aligned;

- Stamping attached appendices (if applicable): stamp on the first page, covering part of the agency name or appendix name;

- Stamping across the edge for types of documents issued together with the Minister's decisions; the Minister's decisions approving investment projects, research topics, financial settlements and other documents as required by the Director of the Ministry Office: stamp on the right edge of the document;

- Stamping hanging for reports of the Ministry for meetings; letters from the Minister, Deputy Minister; diplomatic documents as prescribed; other materials as required by leadership: stamp below the agency name;

- Stamping raised on various cards and papers according to the regulations on issuing specific types of cards and papers;

- Stamping urgency, confidentiality and other document stamps according to the law.

c) In case of confirming signatures, the Director of the Ministry Office confirms and stamps the Ministry Office.

3. Issuing documents

a) For documents drafted by Divisions, Inspectors, Ministry Office, Reform and Agricultural Enterprise Management Board: the drafting unit coordinates with the Ministry Office (Administrative and Organizational Department) to duplicate and issue according to the "Distribution" noted in the document;

b) For documents drafted by Departments; programs, projects with printing costs for documents, issuing documents: duplication and issuance are carried out by the unit itself.

4. Registration of issued documents, handling delivery procedures and tracking the delivery of documents for implementation follow the guidance of the National Archives and Records Administration.

Article 15. Management of Issued Documents

1. The General Office of the Ministry shall be responsible for:

a) Keeping records of issued document files including:

- Submission form for documents (if any);

- Copy 1;

- Copy 2.

b) Reporting to the Minister, Deputy Ministers, and Director of the General Office the list of documents issued by the Ministry on a daily basis.

2. The leading unit in drafting shall keep:

a) The original;

b) Legal bases, legal opinions, and comments.

Article 16. Provision of Information to Domestic and Foreign Media

1. The Director of the General Office of the Ministry shall provide documents, materials, and information of the Ministry of Agriculture and Rural Development to domestic agencies and media according to the provisions of laws and the Ministry; shall be responsible to the Minister and the law for providing such documents, materials, and information.

2. The Director of the International Cooperation Department shall provide documents, materials, and information of the Ministry of Agriculture and Rural Development to foreign agencies and media according to the provisions of laws and the Ministry; shall be responsible to the Minister and the law for providing such documents, materials, and information.

3. Heads of units under the Ministry shall provide documents, materials, and information within their management scope to domestic agencies and media and shall be responsible to the Minister and the law for providing such documents, materials, and information.

4. Civil servants may only provide information to the press within the scope requested in writing or directly from the leadership of the Ministry or the unit and must be responsible for the scope and content of that information.

Chapter V

RECORD KEEPING WORK

Article 17. Record Creation

1. Annually, staff, civil servants, and officials in units shall be responsible for creating work records in accordance with the Archiving Decree and Decision No. 110/2004/NĐ-CP.

2. Unit heads shall be responsible for directing the implementation of archival laws at their units and regularly urging and inspecting record creation and submission to archives.

Article 18. Record Storage

1. The archives of Departments, Offices, Inspectors, and the Agricultural Business Reform Board shall be responsible for:

a) Preparing an annual record list for approval by the unit head; collecting records of individuals and subordinate units according to the approved record list;

b) Organizing records due for transfer to the Ministry's archive after one year of storage at the unit.

2. The archives of Bureaus shall be responsible for:

a) Preparing an annual record list for approval by the unit head; collecting records of individuals and subordinate units according to the approved record list;

b) Collecting, organizing, and storing records at the unit for ten years before transferring them to state archives.

3. The Ministry's archives shall be responsible for:

a) Receiving the archives of Departments, Inspectors, Offices, and the Agricultural Business Reform Board in January each year;

b) Compiling an annual record list, organizing records of the Ministry; storing records; transferring them to state archives after ten years.

4. Unit heads shall establish an annual evaluation committee to destroy documents without value and determine records to be submitted to the archive according to regulations.

5. Annually, the Director of the General Office of the Ministry shall establish a committee to evaluate the value of the Ministry’s stored documents to proceed with destruction or submission to state archives according to regulations.

Article 19. Management and Utilization of Stored Records and Materials

The Ministry's archives and units shall be responsible for managing and serving the utilization of records and materials within their jurisdiction according to the regulations of the Ministry and the State.

Article 20. Organization of Inspection

1. Heads of units shall be responsible for organizing inspections of their unit's archival work.

2. The Director of the Ministry’s Office shall annually or at any time organize inspections and report to the Ministry on the archival work of the units.

Chapter VI

APPLICATION OF INFORMATION TECHNOLOGY IN MANAGEMENT OF DOCUMENTS AND STORAGE OF DOCUMENTS

Article 21. Application of information technology in management of incoming documents

1. All incoming documents to the Ministry shall be managed uniformly through the "incoming document management program" (except for documents recorded separately in tracking books).

2. Responsibilities of the Director of the Ministry’s Office:

a) Organize research and propose the development or purchase of the "incoming document management program" and organize its implementation in units;

b) Ensure that the program operates smoothly, safely, and securely during use.

3. Responsibilities of heads of units:

a) Organize the application of the "incoming document management program" in the unit. Assign specialized staff to update fully according to the program's requirements;

b) Regularly invest in and upgrade information technology equipment to ensure smooth operation of the program.

Article 22. Application of information technology in management of outgoing documents

1. Types of documents issued with the Ministry's seal shall be managed uniformly through the "outgoing document management program" (except for documents recorded separately in tracking books).

2. Responsibilities of the Director of the Ministry’s Office:

a) Organize research and propose the development or purchase of the "outgoing document management program" and organize its implementation in units;

b) Organize the updating of the list of documents issued by the Ministry and report daily to the Minister and Deputy Ministers;

c) Post documents as required on the website www.mard.gov.vn;

d) Update the database of the Ministry's documents as prescribed.

2. Responsibilities of units:

a) Send electronic files of documents to the Legal Department for publication in the Official Gazette and posting on the Government's website for regulatory legal documents;

b) Send electronic files of documents to the Ministry’s Office for types of documents that require accompanying files.

Article 23. Application of information technology in archival work

1. The Director of the Ministry’s Office shall be responsible for researching and proposing to the Ministry to develop or purchase information technology applications to serve archival work and transfer them to subordinate units for implementation.

2. Heads of units shall be responsible for applying information technology to serve the archival work of their units.

Chapter VII

IMPLEMENTATION

Article 24. Units

Heads of units shall be responsible for disseminating this Regulation to all officers and civil servants of the unit; organizing its implementation; regularly inspecting, drawing lessons, and promptly rectifying actions inconsistent with the Regulation; basing on this Regulation, developing regulations for implementation within the unit.

Article 25. Ministry Office

The Director of the Ministry’s Office shall be responsible for organizing the dissemination, guidance, monitoring, and inspection of the implementation of this Regulation; receiving and summarizing suggestions for amendments and supplements and proposing to the Minister to perfect the Regulation.

Article 26. Awards and Disciplinary Actions

Compliance with this Regulation shall be a basis for scoring competition points and awarding honors according to the Ministry's award regulation. Units and individuals who fail to comply with the Regulation must conduct self-criticism and clarify responsibility; depending on the severity of the violation, they will be dealt with according to the law.

Article 27. Supplementing and Amending the Regulation

During the implementation process, if any difficulties arise, the unit shall promptly identify them and propose and report to the Ministry (through the Ministry's Office) any unsuitable points for timely amendment and supplementation.