CIRCULAR

Guidelines for financial management work to implement the project on computerization of administrative management of the State for the period 2001-2005

Pursuant to Decision No. 112/2001/QĐ-TTg dated July 25, 2001 of the Government approving the Project on Computerization of Administrative Management of the State for the period 2001-2005;

Pursuant to Decision No. 137/2001/QĐ-TTg dated September 17, 2001 of the Prime Minister establishing the Steering Board for the Project on Computerization of Administrative Management of the State for the period 2001-2005;

Pursuant to Decision No. 27/2002/QĐ-TTg dated February 5, 2002 of the Prime Minister promulgating the Operation Regulation of the Steering Board for the Project on Computerization of Administrative Management of the State for the period 2001-2005;

 After reaching consensus with the Steering Board for the Project on Computerization of Administrative Management of the State for the period 2001-2005, the Ministry of Finance provides guidelines for financial management work to implement the Project on Computerization of Administrative Management of the State for the period 2001-2005 (hereinafter referred to as Project 112) as follows:

I/ GENERAL PROVISIONS:

1/ The Project on Computerization of Administrative Management of the State shall be allocated funds for implementation based on approval by the competent authority and review by the Steering Board of Project 112.

Ministries, ministerial-level agencies, agencies under the Government, central political-social organizations (hereinafter collectively referred to as central agencies) and People's Committees of provinces and centrally-administered cities (hereinafter collectively referred to as provinces) must maximize the use of equipment, technology, resources, and information that have been invested in previous stages while actively coordinating with national target programs in the same locality to implement the Project economically and effectively.

2/ The sources of funding to ensure the implementation of the Project include central budget, local budget, and other sources of funding (if any), and are allocated according to the provisions of the Project approved by the Prime Minister.

II/ SPECIFIC PROVISIONS:

1/ Regarding the allocation of investment for implementing and operating the Project on Computerization of Administrative Management of the State:

Based on the provisions on the allocation of investment in the Project on Computerization of Administrative Management of the State approved by the Prime Minister, this Circular guides the investment for implementing and operating the Project, specifically as follows:

a/ Investment from the Project’s budget within the central budget for the following main items:

- Investment in the Government Data Integration Center, national databases, communication trunk; data transmission lines from the Government Data Integration Center to the Data Integration Centers of central agencies and provinces.

- Investment in some basic items of the computerization project of central agencies and provincial People's Committees to unify technology and application programs, including the following items:

+ Data Integration Centers of central agencies and provinces.

+ Investment to establish and complete common software technology for the entire system to ensure uniformity.

+ Investment for security, standardization, e-government services...

- Training in information technology for some civil servants of central agencies and provinces.

- Operating costs of the Steering Board of Project 112.

- Other costs (if any).

b/ Investment from the budgets of central agencies.

Within the annual budget estimate assigned by the competent authority, central agencies prioritize the allocation of funds to perform the following tasks:

- Investment to expand network centers (from the central agency's data integration center to the LANs of subordinate units), building other databases belonging to the unit.

- Costs for training in information technology for civil servants of the unit.

- Costs for establishing and completing software technology according to the specific management requirements of the sector.

- Data transmission fees (excluding data transmission fees from central agencies to the Government Office).

- Costs for maintenance and replacement of machinery and equipment under the unit's management.

- Costs for establishing electronic information.

- Costs to ensure the regular operation of the data integration center.

- E-government service costs.

- Costs for the operation of the unit's computerization steering board.

- Other costs (if any).

For the Government Office, in addition to the above costs, it also covers data transmission fees from central agencies and provinces to the Government.

c/ Investment from the local budget:

Depending on the capacity of the local budget, provincial People's Committees prioritize the allocation of funds to implement the Project on Computerization of Administrative Management of the State at the local level, including the following main items:

- Costs for expanding network centers (from the provincial data integration center to the LANs of departments and districts), building other databases.

- Costs for training staff involved in information technology and information technology managers under local management.

- Costs for establishing and completing software technology according to the specific management requirements of the locality.

- Data transmission fees (excluding data transmission fees from the province to the Government Office).

- Costs for maintenance and replacement of machinery and equipment under the unit's management.

- Costs for establishing electronic information.

- Costs to ensure the regular operation of the data integration center under the locality.

- E-government service costs.

- Costs for the operation of the locality's computerization steering board.

- Other expenses (if any).

2/ Expense levels:

The expenditure levels for implementing the Project on Computerization of Administrative Management of the State shall be carried out in accordance with current financial expenditure regulations.

3/ Regarding the approval of Project 112:

a/ For projects of central agencies: Based on the project developed by the unit's steering board, the head of the unit reviews and sends a written document to the Steering Board of Project 112 for review. Based on the review comments of the Steering Board of Project 112, the heads of central agencies review and approve the project as the basis for implementation.

b/ For projects of provinces: Based on the project developed by the provincial steering board, the Chairman of the Provincial People's Committee reviews and sends a written document to the Steering Board of Project 112 for review. Based on the review comments of the Steering Board of Project 112, the Chairmen of Provincial People's Committees review and approve the project as the basis for implementation.

4/ Procurement of machinery, equipment, construction and establishment of information technology software... must be conducted through bidding in accordance with current regulations.

For construction projects and project components with the nature of basic investment construction, they must be carried out in accordance with the current regulations on the management of capital disbursement and final settlement for basic construction investment.

5. Regarding the preparation of budgets, budget allocation, capital disbursement, and final settlement of funds to implement the Project:

The preparation of budgets, budget allocation, capital disbursement, and final settlement of funds shall be conducted in accordance with Circular No. 103/1998/TT-BTC dated July 18, 1998, issued by the Ministry of Finance, guiding the decentralization, preparation, implementation, and final settlement of state budget.

This Circular provides additional guidance on the following points:

a. On the preparation of budgets for the Project:

- For central agencies: Based on the guidelines for preparing the state budget issued by the Ministry of Finance and the guidelines of the Management Board of Project 112, prepare the budget for the implementation of the information technology transformation project of the unit (including the budget for major investment items from the centralized state budget as stipulated in Subsection a, Point 1, Part II above), and submit it to the Ministry of Planning and Investment, the Ministry of Finance, and the Management Board of Project 112 for consolidation.

- For localities: Annually, based on the guidelines for preparing the state budget issued by the Ministry of Finance and the guidelines of the Management Board of Project 112, the provincial Management Board of the Information Technology Transformation Project prepares the budget for the implementation of the provincial information technology transformation project (including the budget for major investment items from the centralized state budget as stipulated in Subsection a, Point 1, Part II above), coordinate with the Provincial Department of Planning and Investment and the Provincial Department of Finance to incorporate it into the provincial general plan, which will then be submitted to the People's Committee of the province for consideration and approval before being sent to the Ministry of Planning and Investment, the Ministry of Finance, and the Management Board of Project 112 for consolidation.

- The preparation of the budget for implementing the project at central agencies and provinces should clearly define which construction works will be funded through basic construction investment and which activities will be funded through public service investment.

- Based on the annual budget prepared by central agencies and provinces, the Management Board of Project 112 consolidates and works with the Ministry of Finance and the Ministry of Planning and Investment to incorporate it into the state budget plan to be submitted to the Prime Minister for decision by the National Assembly.

b. On the allocation of funds from the central government budget for concentrated investment in major system components.

Based on the central government budget approved by the National Assembly for this task, the Management Board of Project 112 proposes the allocation of funds for central agencies and provinces (in accordance with the work content specified in Subsection a, Point 1, Section II of this Circular), reports to the Minister, Head of the Government Office to seek the unified opinion of the Ministry of Finance and the Ministry of Planning and Investment, and submits it to the Prime Minister for approval and notification of funds to central agencies and provinces.

Based on the approved budget by the Prime Minister, the Ministry of Finance implements the allocation of funds by budget limits to central agencies and supplements targeted funds to localities to organize the implementation.

c. On reporting procedures:

Central ministries, departments, provincial People's Committees, and centrally-administered cities are responsible for regularly reporting on the implementation of assigned projects (including the volume, tasks, and funds implemented during the period) to the Ministry of Planning and Investment, the Ministry of Finance, and the Management Board of Project 112 for monitoring and consolidation.

III/ IMPLEMENTATION:

This Circular takes effect fifteen days after its issuance date. During implementation, if there are any difficulties, please reflect them to the Ministry of Finance and the Management Board of the Information Technology Transformation Project for administrative management to consider and resolve.