Joint Circular No. 37-/TTLB issued by the Ministry of Finance, State Price Commission, and Government Organizational and Cadre Department provides guidance on the functions, tasks, organizational structure, and staffing of the Provincial Financial Management and Pricing Office.

JOINT CIRCULAR

JOINT CIRCULAR OF THE MINISTRY OF FINANCE, NATIONAL PRICING COMMISSION AND THE GOVERNMENT ORGANIZATION AND STAFF BOARD ON THE FUNCTIONS, TASKS, STRUCTURE AND STAFFING OF THE DEPARTMENT OF FINANCE AND PRICING

The Council of Ministers has issued Resolution No. 109/HĐBT dated April 12, 1991 on the organization and staffing of administrative and public services, Decision No. 137/HĐBT dated April 27, 1992 on price management, and Decision No. 168/HĐBT dated May 10, 1992 amending and supplementing Resolution No. 186/HĐBT dated November 27, 1989 on decentralizing budget management to localities. To assist Provincial People's Committees (hereinafter referred to as Provincial People's Committee) in rearranging the organization and staffing of the Department of Finance and Pricing in accordance with changes in financial and pricing management mechanisms as stipulated in the Council of Ministers' resolutions and decisions; the Ministry of Finance, National Pricing Commission, and the Government Organization and Staff Board provide guidance on the main points regarding the functions, tasks, structure, and staffing of the Department of Finance and Pricing as follows:

I- MAJOR TASKS OF THE DEPARTMENT OF FINANCE AND PRICING

The Department of Finance and Pricing is part of the local administrative system of the State, subject to professional and operational management by the Ministry of Finance

and the National Pricing Commission; it is also a specialized agency of the Provincial People's Committee, assisting the Provincial People's Committee in organizing the implementation of laws, policies, and systems of finance, accounting, and prices issued by the State, ensuring uniform implementation nationwide.

The Department of Finance and Pricing has the following major tasks:

1/ Organize and implement laws, policies, and systems of finance, accounting, and prices issued by the State and the Ministry of Finance as well as the National Pricing Commission, ensuring uniform implementation within its jurisdiction.

2/ Draft guidelines for agencies, units, District People's Committees, and Town People's Committees (and equivalent organizations) to prepare annual budget estimates and consolidate them into the annual provincial budget estimate to be submitted to the competent authority for decision.

3/ Allocate funds and expenses to units according to the approved budget plan.

4/ Manage state capital and assets allocated to state economic organizations and local administrative and public service units (including capital from the budget, foreign loans, international aid, etc.).

5/ Manage the use of foreign currency and the financial reserve fund under the provincial budget in accordance with national regulations.

6/ Manage entrusted funding sources from central agencies distributed through the Department of Finance and Pricing.

7/ Maintain research, propose to the Provincial People's Committee, and organize the implementation of measures to stabilize market prices within its jurisdiction during specific periods; study and propose pricing schemes for goods and products managed locally, submit them to the Chairman of the Provincial People's Committee for decision, and monitor and inspect their implementation.

8/ Organize the management of state-regulated prices, ensuring uniform implementation within the province.

9/ Guide the preparation of annual and quarterly final accounts for administrative and public service units and state economic organizations under local management, and organize the approval of final accounts for these units.

10/ Prepare the annual consolidated final account of the provincial budget to be submitted to the competent authorities for approval.

11/ Guide the establishment and management of village budgets.

12/ Manage the issuance of lottery tickets in the locality in accordance with the Ministry of Finance's regulations.

13/ Organize inspections and audits of agencies, units, and local state administrative bodies in the implementation of national financial policies, state pricing policies, and direct the inspection and audit of financial and accounting systems, the allocation and use of state capital and expenses for administrative and public service units and state economic organizations.

14/ Develop plans for training and professional development for staff engaged in local financial and pricing work.

15/ Perform other tasks assigned by the Provincial People's Committee, the Ministry of Finance, and the National Pricing Commission.

II - STRUCTURE OF THE DEPARTMENT OF FINANCE AND PRICING.

To assist the Director of the Department in performing the above tasks and in line with the current scale of the province, the structure of the Department of Finance and Pricing will apply one of two options based on the workload of each province:

Option I includes :

1/ Budget and Administrative and Public Service Finance Room (including management of finance for international aid sources).

2/ Investment Finance Management Room for Construction Projects and State Economic Organizations.

3/ Financial and Pricing Inspection Office.

4/ Price Management Board.

5/ Organization, Administration, and Management Room.

Option II includes :

1/ State Budget Room (including management of finance for international aid sources).

2/ Administrative and Public Service Unit Finance Management Room.

3/ Investment Project Finance Management Room.

4/ State Economic Organization Finance Management Room (for Hanoi City and Ho Chi Minh City, these rooms can be organized according to economic and technical sectors).

5/ Financial and Pricing Inspection Office.

6/ Price Management Board.

7/ Organization, Administration, and Management Room.

For subordinate organizations such as the Lottery Company, Financial Printing Factory (if any), and economic units, they must comply with regulations on state-owned enterprises. If a finance and accounting vocational school is established and managed by the province, it should maintain its independence or merge with other vocational schools such as planning, statistics, labor wages, according to the reorganization of the network of professional and vocational schools in the locality decided by the Chairman of the Provincial People's Committee. These organizations (if any) are subordinate to the Department but do not belong to the administrative management structure of the Department.

III- STAFFING:

The staffing of the Provincial Department of Finance - Price Control, District and County Financial Price Control Boards shall be determined based on their tasks, workload, and scope of management of the objects under supervision (refer to the guiding documents issued by the Ministry of Finance and the State Price Control Commission) to be consistent with the new management mechanisms of the State. This decision shall be made by the Chairman of the People's Committee of the Province within the total number of positions allocated by the Council of Ministers to the locality.

In the near future, the Ministry of Finance and the State Price Control Commission will collaborate with the Government's Organization and Cadre Management Board to develop and issue a list of job titles and professional standards for civil servants in the financial price control system as a basis for localities to apply specifically and plan training and retraining programs for current cadres to align with the job titles according to the prescribed standards. Therefore, the necessary staffing for the various units of the Provincial Department of Finance - Price Control, and the District Financial Price Control Boards will be reassessed based on the list of job titles and professional standards for civil servants that have been issued.

Based on this guiding circular, the Chairmen of the People's Committees of the Provinces shall instruct the Directors of the Provincial Departments of Finance - Price Control to reorganize their structures to suit the local conditions, without necessarily having identical organizational structures and staffing levels among the Provincial Departments of Finance - Price Control. If there is an expansion of organizational structure and an increase in the total staffing level of the Province, the People's Committee must consult with the Joint Ministries before implementation.

To be received:

- Provincial People's Committees, Municipalities directly under the Central Government;

- All Departments of Finance and Price Control

- Units under the Ministry, Commission

- Office of the Council of Ministers

- To be filed with the Central Civil Service Committee, Ministry of Finance, State Price Control Commission.