Decision No. 40/2003/QĐ-BGDĐT Issuing the Regulation on Organizing Training, Examinations, Assessments, Granting Certificates, and Diplomas for Graduation through Distance Education

 

Pursuant to …;

REGARDING THE ISSUANCE OF REGULATIONS ON EDUCATION TRAINING, TESTING, EXAMINATION, CERTIFICATE AND DIPLOMA GRANTING IN DISTANCE EDUCATION FORMS

MINISTER OF EDUCATION AND TRAINING

căn cứ Nghị định86/2002/NĐ-CPPursuant to the Government's Decision No. 43/2000/NĐ-CP dated August 30, 2000 detailing and guiding the implementation of certain provisions of the Education Law;
Pursuant to the Government's Decree No. 29/CP dated March 30, 1994 on the functions, tasks, powers, and organizational structure of the Ministry of Education and Training;
Pursuant to Decree No.40/2003/QĐ-BGDĐTPursuant to the Government's Decision No. 43/2000/NĐ-CP dated August 30, 2000 detailing and guiding the implementation of certain provisions of the Education Law;
At the proposal of the Director of the Department of Continuing Education,

DECISION:

Article 1. The attached Decision hereby promulgates the Regulations on education training, testing, examination, certificate and diploma granting in distance education forms.

Article 2. This Decision shall take effect fifteen days from the date of publication in the Official Gazette and shall replace Decision No. 1860/GD-ĐT dated May 25, 1995 of the Minister of Education and Training on the issuance of temporary regulations on admission, testing-examination and certificate-diploma granting in distance education.

The Director of the Department of Continuing Education shall be responsible for guiding the implementation and supervising the enforcement of these Regulations.

Article 3. The Heads of the Office, the Directors of the Department of Continuing Education, the Head of the Inspectorate, the Heads of related Departments, the Principals of universities, colleges, vocational high schools, and other educational institutions organizing distance education shall be responsible for implementing this Decision.

 

REGULATIONS

ON EDUCATION TRAINING, TESTING, EXAMINATION, CERTIFICATE AND DIPLOMA GRANTING IN DISTANCE EDUCATION FORMS
(Issued pursuant to Decision No. 40/2003/QĐ-BGDĐT dated August 8, 2003 of the Minister of Education and Training)

Chapter 1:

GENERAL PROVISIONS

Clause 4 of Article 6Distance Education

Distance education (abbreviated as distance education) belongs to the non-formal education method within the national education system. Distance education is an educational process where there is significant separation between the teacher and the learner in terms of time and space. Learners in distance education primarily study through learning materials such as textbooks, video tapes, audio tapes, CD-ROMs, computer software, using personal audiovisual equipment, radio, television, multimedia communication systems, and the Internet under the organization and assistance of distance education institutions, emphasizing self-study, requiring learners to be self-disciplined, persistent, and highly determined to complete their study programs.

12/2025/TT-BNNMT dated June 19, 2025 issued by the Minister of Agriculture and EnvironmentObjectives and Target Groups of Distance Education

Distance education provides learning opportunities for everyone with the aim of enhancing literacy and contributing to the training of human resources to meet the needs of economic and social development. The target group of distance education includes anyone who has a need for learning, particularly workers and people living in economically disadvantaged areas such as mountainous regions, remote areas. Learners in distance education (including distant university students) are collectively referred to as students.

Article 3. Content of Programs and Certificates and Diplomas in Distance Education

Distance education includes programs for issuing certificates and diplomas, and full course programs leading to graduation diplomas. The distance education program leading to a diploma has the same volume, content, and knowledge structure as the regular program in the same field and level of study. Certificates and diplomas issued by authorized educational institutions in distance education are part of the national education system, guaranteed by the State regarding their legal validity and usage value, similar to those of other types of education.

Article 4. Process of Distance Education

The process of distance education consists of three main stages.

1. Based on the needs and characteristics of each type of distant learner, the school develops appropriate training programs and plans for each course; produces learning materials including textbooks, printed materials, video tapes, audio tapes, radio and television programs, computer software, CD-ROMs, and web pages on the Internet.

2. Organizing the teaching and learning process, including delivering learning materials to learners; organizing radio and television programs, two-way video conferences; providing counseling and guidance; organizing concentrated sessions for review, answering questions.

3. Organizing examinations, evaluations, graduation recognition, and issuing certificates and diplomas.

The organization of periodic assessments, subject examinations, and graduation examinations plays a particularly important role in the training process to ensure the quality of distance education.

Chapter 2:

ORGANIZATION OF DISTANCE EDUCATION

Section 1: DISTANCE EDUCATION PROGRAMS

Article 5:Distance education programs

Distance education programs include:

1. Programs for issuing certificates and diplomas:

a) Supplementary training programs, regular internships, advanced skill enhancement programs, and knowledge updates.

b) Education programs to meet learners' requirements serving economic and social needs, and improving the quality of life.

c) Distance education programs that support and partially replace other forms of education programs, consisting of separate courses and subjects.

Upon completion of these certificate and diploma programs, only certificates confirming the level of achievement will be issued, not diplomas.

2. Degree-granting training programs.

Degree-granting training programs encompass various levels and types of education, this Regulation focuses on university, college, and vocational high school programs. Distance education degree-granting programs have content, volume, and knowledge structure as specified for corresponding regular education systems at the same level. Training programs for specific majors must align with the framework established by the Ministry of Education and Training. The program content includes two blocks of general education and professional education. Required courses within these two blocks must have content, volume, and knowledge structure similar to those of required courses in the regular system. A greater number of elective courses should be prepared to provide students with convenient opportunities to choose knowledge suitable for their self-study conditions and career orientations.

Article 6.

Implementation of distance education programs

Universities, colleges, and vocational high schools (hereinafter referred to collectively as "schools") implement full-degree granting programs after obtaining written permission from the Ministry of Education and Training.

Continuing education centers, schools, and other training institutions may implement certificate-granting programs upon approval by the competent authority of the ministry, sector, or provincial/municipal People's Committee in charge (hereinafter referred to collectively as "competent authority"), and issue certificates confirming the level of achievement after obtaining approval from the Ministry of Education and Training.

Section 2: TRAINING TIME AND PLANS

Article 7. 

Number of primary certificates

For certificate and diploma-granting programs, educational institutions determine the duration based on the requirements and content of study.

Full-degree granting programs are organized into separate sessions. The duration of each session for a distance education program in a particular major is not limited to a fixed number of years for all students entering simultaneously. Depending on the volume of knowledge, nature of each major, and time stipulated for the corresponding regular system, the training period for each distance education session is defined as follows:

1. For higher education: From 5 to 7 years for those holding a high school or vocational high school diploma or equivalent; from 2 to 4 years for those holding a college diploma in the same field or a bachelor's degree in the same group of fields.

2. For college education: From 4 to 5 years for those holding a high school or vocational high school diploma or equivalent.

3. For vocational high school education: From 4 to 6 years for those holding a junior high school diploma, from 2 to 3 years for those holding a high school diploma.

Article 8. 

Organization of distance education

Distance education does not follow a semester or academic year system but is organized according to course credits. To encourage high-performing students while providing convenience for those facing difficulties, the credit-based study period for a distance education session can be shortened by up to one year and extended by up to two years compared to the provisions in Article 7. The decision to shorten or extend the study period is made by the school principal or the director of the distance education center.

Article 9. 

Conditions for Implementing Distance Education under Credit System

1. Meeting all conditions for conducting distance education as stipulated in Articles 17 and 18 of this Regulation.

2. Having established a complete training program under the credit system, which clearly defines course components: prerequisite courses that students must complete and pass before proceeding to subsequent courses; preparatory courses that students must take and be tested on, but can proceed to subsequent courses regardless of whether they pass or fail; independent courses that can be taken at the student's discretion without being tied to prerequisites or follow-up courses.

Article 10.

Training Plan

Based on the framework curriculum for each field of study and level of education prescribed by the Ministry of Education and Training, at the beginning of each academic year, the school establishes a detailed program and a comprehensive training plan for the entire academic year, which is reviewed by the School Science Council and approved by the Rector. The distance education training plan is established through a system of courses, subjects, and special topics (hereinafter referred to collectively as courses). The volume of knowledge is measured in total credit hours. A credit is a unit used to measure the volume of knowledge and also serves as a unit for evaluating learning outcomes. Each credit corresponds to 15 theoretical class hours. Every 30 discussion, practice, or experiment hours, or 45 to 60 practical or hands-on training hours, is equivalent to 1 credit. Each course has from 1 to 5 credits. Each course has a unique code assigned by the Rector. The total number of credits required to accumulate for a distance education academic year is the same as for the regular system, with Physical Education courses exempted. For National Defense Education courses, they are implemented according to the "Regulation on the Subject of National Defense Education" issued by Decision No. 40/2002/QĐ-BGDĐT on October 14, 2002, by the Ministry of Education and Training.

Article 11. 

Scheduled Hours and Concentrated Hours

The total scheduled hours for the entire academic year are calculated based on the total number of credits, including self-study hours, listening hours via audiovisual means, concentrated hours for guidance and clarification, practical training, experimental, and assignment completion hours.

Concentrated hours for guidance, clarification, and tutoring account for between 15% and 25% of the total scheduled hours. Depending on the nature and difficulty level of each course for self-study, the Rector may specify additional concentrated hours, but not exceeding 30% of the scheduled hours allocated for that course.

Article 12.

Review and Recognition of Accumulated Courses

At the start of the academic year, the School Training Department organizes a review and recommends to the Rector for approval the recognition of accumulated courses for each student.

The recognition of accumulated courses is based on the principle that students who have accumulated (completed and passed) courses with content, volume, and structure of knowledge equal to or higher than the planned courses and within the retention period will be exempt from taking and testing those courses. Students are exempt from taking but not from testing courses that exceed the retention period. The retention period for accumulated courses does not exceed the maximum duration of an academic year specified in Articles 7 and 8. For students who have graduated from a full academic year program, their accumulated courses are retained indefinitely.

Article 13. 

Announcements the School Must Make Before Commencement

1. Regulations on organizational training, examination - assessment, certification, and graduation certificates under the distance education form issued by the Ministry of Education and Training and the school's regulations.

2. Detailed program and comprehensive training plan for the entire academic year, course components, distribution schedule of learning materials, broadcasting and television schedules (if applicable), concentrated guidance and tutoring schedules, examination schedules.

3. List of instructors and tutors for each course.

4. Enrollment procedures, tuition fees, and examination fees.

5. List of study materials (textbooks, instructional guides, problem sets...).

Article 14. 

Tuition Fees

When registering for distance education programs, students must pay tuition fees, examination fees, and material costs for training expenses such as office supplies, experimental materials and equipment, organizing guidance and supplementary classes, examinations and assessments, postal charges, broadcasting and television transmission costs...

The Rector shall consider granting exemptions or reductions in tuition fees for policy beneficiaries according to the general regulations of the State.

Article 15. 

Class Organization

Distance education courses do not organize fixed student classes. However, depending on specific conditions and the majority of students' wishes, the school may organize classes by course, by subject, or by region to:

1. Through the class representative board, students can reflect common wishes and make requests to the school.

2. Organize exchanges and mutual assistance during the learning process.

3. Organize concentrated sessions for guidance, supplementary classes, question answering, scientific seminars, traditional activities, dialogues between students and the school...

4. Organize tours, internships, practical exercises, and experiments.

Article 16. 

Transfer of Major and School

The transfer of major or school for distance learners is only allowed within the same form of distance education, with the following conditions for transfer:

1. Transfer of major: A distance learner may change major (or specialty) within the same school if they have accumulated sufficient subjects and credits required for that major (or specialty) and obtain the approval of the school's Rector.

2. Transfer of school: A distance learner may transfer to another school (same field of study) if at least 80% of the accumulated subjects and credits have similar content and structure to those of the receiving school, and obtain the approval of both the transferring and receiving schools' Rectors.

Chapter 3:

PROVISIONS ON THE OPENING OF DISTANCE EDUCATION PROGRAMS AND ENROLLMENT

Section 1: OPENING OF DISTANCE EDUCATION PROGRAMS

Article 17. 

General Principles

For continuing education programs, units wishing to open distance education courses need to establish objectives, curricula, timeframes, implementation plans, educational materials, teaching staff, and report to the competent authority for permission. In cases where distance education leads to certification, it must be approved by the Ministry of Education and Training.

For full-time training programs leading to graduation certificates (university, college, vocational high school), the opening of training programs shall be carried out according to the following principles:

1. Only open majors that the school has already trained in regular centralized systems. For Open Universities and universities specializing in distance education, the Ministry will approve each specific major.

2. Approval by the Ministry of Education and Training in writing.

Article 18.

Conditions for opening distance education programs at the university, college, and vocational high school levels:

When opening distance education programs leading to university, college, or vocational high school diplomas, the school must meet the following conditions:

1. Having enough student sources to ensure the opening of the training program.

2. Having a sufficient team of adjunct teachers meeting the standard requirements stipulated by the Education Law for the corresponding level and having pedagogical skills in distance education.

3. Having objectives, curricula, and comprehensive training plans suitable for the type of distance education, fitting the needs and conditions of the locality.

4. Having compiled sufficient textbooks and materials suitable for distance education, providing adequate learning materials for students (textbooks with self-study guides, reference materials, exercise systems, video tapes, audio tapes, CD-ROMs, computer software...); having facilities to conduct distance education.

Article 19.

Procedures for opening distance education programs at the university, college, and vocational high school levels

1. For new programs and majors, the application package includes:

a) The school's proposal to open a distance education program detailing: social demand, major, target group, teaching curriculum, estimated number of applicants at remote education stations; conditions prepared by the school for implementing the distance education program as specified in Article 18 of this Regulation; proposed enrollment numbers for each major and location.

b) Detailed curriculum and comprehensive training plan.

c) Agreement document between the school and the remote education station (remote education stations should generally be located at provincial or city-level permanent education centers), with comments from the People's Committee of the province or city or the local Department of Education and Training.

d) List of the school's teaching staff and contracted teachers who will assist in tutoring, supplementary classes, guidance, and radio and television lectures.

The application package for opening a distance education program is submitted to the Ministry of Education and Training for review, evaluation, and approval procedures.

2. For subsequent openings: for majors that the school has been permitted to open, if they wish to continue opening, the school shall submit an annual letter requesting to open a distance education program as stated in point a of Clause 1 of Article 19 to the Ministry of Education and Training before October for approval to enroll the following year.

Mục 2: ENROLLMENT

Article 20. 

Enrollment Objectives.

All Vietnamese citizens who are physically fit to study, not suffering from mental illness, and who have the desire and meet the required educational qualifications as stipulated shall be eligible to register for remote education programs.

Article 21. 

Enrollment Methods

Remote education does not organize entrance examinations but only conducts admission reviews.

In cases where limited resources (lack of instructors, learning materials...) or the specific nature and characteristics of each field of study, each type of educational program, or each category of students exist, schools may limit the number of admissions through testing or assessment procedures to select candidates.

Article 22. 

Application for Admission

The application package for a full remote education program leading to a degree includes:

1. An enrollment registration form (according to the school's guidelines).

2. A detailed resume with confirmation from the People's Committee of the commune or ward where the applicant's permanent residence is registered, or from the personnel management agency.

3. Copies of diplomas according to the required level for admission review, copies of transcripts (or grade sheets) from the previous level before applying, and copies of certificates for accumulated course credits to request exemption from courses or exams (if applicable); all copies must comply with the prescribed format by the State.

The application package is submitted to the school. If the remote education program is located in a local area, the student must also submit an additional copy to the Local Distance Education Station. Schools will carefully examine the application packages and compare the copies of diplomas and certificates with their originals within one year of enrollment.

Article 23. 

Study Plan Registration

After being officially admitted to study, having recognized accumulated course credits and familiarizing themselves with the provisions of Article 13, all students must prepare their own individual study plan registration forms (starting from which course, registering to take exams at what time, purchasing which learning materials).

The student's study plan registration form (according to the school's guidelines) upon approval by the school becomes a contract between the student and the school. When either party fails to fulfill the contract, compensation must be made on a per-course or per-specialization basis. The conditions and extent of compensation are determined by the school and notified to the student beforehand. Compensation includes tuition fees and other charges paid by the student to the school; purchased or borrowed learning materials and other assets from the school; and other training costs if applicable.

Chapter 4:

EXAMINATION AND END-OF-COURSE ASSESSMENT

Article 24. 

General Requirements

The organization of final course examinations (hereinafter referred to as examinations) for remote education programs leading to university, college, and vocational high school degrees must be conducted openly, ensuring fairness, strictness, and accuracy. It is necessary to separate the processes of remote teaching and learning from independent examination and evaluation, using the same bank of multiple-choice questions or common test papers for different types of training programs offered by the school, and widely utilizing computer equipment in preparing and organizing final course examinations.

Examinations must be held centrally at the school or at the local distance education station. Examination papers must be returned to the school for grading.

Regulations on examination organization, examination room rules, invigilation, marking, and scoring apply as currently stipulated for regular programs.

Article 25. 

Number of Examinations:

In addition to regular assessments, grading assignments, practical exercises, experiments, essays, self-study results... the school organizes one to two main examinations and one to two supplementary examinations (if necessary) each year. Supplementary examinations can only be organized at least four weeks after the main examination. In one examination period, each student may register for no more than four courses. For each specified course, a student may only take the exam once in one examination period. If they fail or need a higher score, they can re-register for the next examination period. There is no limit to the number of retake attempts for each student.

Article 26. 

Conditions for taking the final examination

A student who meets all of the following conditions shall be eligible to take the final examination for the course:

1. The student has completed the registration procedures for the study plan and paid the full tuition and examination fees.

2. The student has successfully completed all regular tests, assignments, practical exercises, experiments, essays, self-study reports, with each achieving a minimum score of 5.0 out of 10 points.

Article 27. 

Establishment of the Examination Question Committee

The Examination Question Committee is established by the Rector's decision. Members include Department Heads, Discipline Heads related to the subject, professors, and highly reputable teaching staff both within and outside the institution. This committee is responsible for compiling questions, assignments, or complete examinations to establish the Examination Question Bank.

In necessary cases, the Ministry of Education and Training will establish an inter-school Examination Question Committee within the same field to build a common Examination Question Bank and organize certain examination periods, evaluations, and quality assessments of the institution.

Article 28.

Examination Question Bank

The Examination Question Bank consists of questions and assignments within the scope of each course and subject, which have been researched and prepared by the Examination Question Committee, verified for reliability and difficulty level, approved by the Rector, and entered into the database along with complete answers, grading scales, and securely stored.

There must be multiple options for assembling questions and assignments to form different examination papers, or constructing objective test questions covering the entire course curriculum without significant differences in difficulty levels.

Article 29.

Establishment of the Examination Committee

For each examination period, the Rector selects some staff members from relevant departments and disciplines to establish the Examination Committee. Individuals involved in the Examination Question Committee and those directly guiding, tutoring, or advising students cannot be appointed as members of the Examination Committee.

The Examination Committee includes the Chairman, Secretary, Question Setting Team, Supervision Team, and Grading Team.

1. The Question Setting Team is responsible for selecting, processing, and completing examination papers: drawing lots for questions and assignments, decrypting the question bank in the computer database (with a record made) to assemble complete examination papers.

2. Members of the Supervision Team must not have relatives (parents, spouse, children, and full siblings) among the examinees. The Supervision Team is responsible for collecting examination papers (with the examinee's signature confirming the number of pages), sealing them, and immediately handing them over to the Examination Committee.

3. The Grading Team operates according to the following main principles:

a) Oral examination papers of students must be evaluated by at least two examiners.

b) Written examination papers are graded by two examiners according to the correct answer key and grading scale. The examination score is the agreed score between the two graders. If the two graders cannot agree, the Head of the Grading Team will review and decide.

c) The grade sheet must contain signatures of the two graders.

d) Examination results are immediately sent to the file management department to inform the student.

Article 30.

Final Grade

The final grade for evaluating the academic performance of a course, subject, or special topic (referred to as the final grade) is calculated as follows:

1. For courses that only involve theory, the final grade is the score of the final examination.

2. For courses involving both theory and practice, the final grade is based on the score of the final theoretical examination and the practical assessment score. Specific regulations will be proposed by the Examination Question Committee and approved by the Rector.

Article 31. 

Formula for calculating the average score

Examination and assessment scores are calculated on a scale of 10 points, only whole numbers are taken. The average score of course units in a school year or throughout the entire program for each student is calculated according to the following formula (rounded to two decimal places):

A=

In which: A is the average score of all course units.

a_iis the examination score at the end of the i-th course unit.

(If the student retakes the exam, the highest score among the attempts will be counted)

n_{international} is the credit value of the i-th course unit.

N is the total number of course units.

Article 32. 

Classification of academic results

The average score of a school year or throughout the entire program for each student is classified as follows:

1. Pass category includes:

- From 8 to 10 points: Excellent.

- From 7 to below 8: Good.

- From 6 to below 7: Satisfactory.

- From 5 to below 6: Average.

2. Fail category:

- From 4 to below 5: Weak.

- Below 4: Poor.

Chapter 5:

EXAMINATION AND GRADUATION CERTIFICATION

Article 33. 

Conditions for graduation examination

Students who meet the following conditions shall be eligible to take the graduation examination:

1. Have completed registration procedures for a full program leading to a degree.

2. Are not currently under disciplinary action from warning or higher, and are not currently under criminal investigation.

3. Have accumulated the required number of course units for their major, with no course unit scoring below 5 points, and have paid all fees.

Article 34.

Forms of graduation examination

Graduation examinations include the following forms:

1. Writing and defending a thesis or final project (applicable only to bachelor's level, not applicable to college and vocational high school levels).

2. Taking two comprehensive major subject exams.

Depending on the requirements and characteristics of each major, the Rector decides the appropriate form of graduation examination for each student.

Article 35. 

Thesis (or final project) for graduation

Only students whose overall average score reaches the Good category or higher are eligible to write a thesis (or final project) for graduation. The process of writing and defending a thesis or final project is conducted as follows:

- Each student receives a topic proposed by a teacher (which may also be proposed by the sending organization), approved by the Rector or the Department Head.

- During the process of writing the thesis (or final project), each student is directly guided by a teacher. The teacher can be from within or outside the institution, nominated by the department, and approved by the Department Head or the Department Director.

- Each thesis (or final project) must have comments, evaluations, and scores from the guiding teacher and the reviewer. Students must present and answer questions before the Graduation Evaluation Board.

- The Graduation Thesis or Final Project Evaluation Board consists of five or seven members, including a Chairperson and a Secretary. The thesis (or final project) score is the average score given by the Board members through secret ballot.

Article 36.

Form of graduation examination with two subjects

The form of graduation examination with two major subjects involves written tests and practical exams (if applicable). There is no oral examination (except for foreign language majors that include a conversation test).

Depending on the nature and requirements of each major, the Rector decides on the subjects and content of the exams. Regulations on preparing exam questions are similar to those for final course exams and are handled by the Exam Question Committee of the institution.

The written exam time for each subject does not exceed 180 minutes. For each exam, there must be two teachers grading and the Exam Chief reviewing. The grading sheet must contain signatures of both grading teachers and the Exam Chief. The exam results are publicly announced.

Regulations on examination organization, examination room rules, invigilation, marking, and scoring apply as currently stipulated for regular programs.

Article 37. 

Recognition of Graduation

Students who pass all graduation examination subjects (or graduation thesis, project) at the required level or above shall be recognized as having graduated and shall be awarded a graduation certificate.

Students who fail the graduation examination will be allowed to retake it in the next examination period (the earliest of which can only be held six months after the previous examination period). They only need to retake the subjects they did not meet the requirements for, while those that have been met or exceeded will be retained. After failing the retake twice, students must retake all subjects according to regulations. There is no limit to the number of retakes for each student. Students who fail their graduation thesis or project will not be allowed to continue working on them but will be eligible to take the graduation examination for two subjects in the next examination period, considered as a retake of the graduation examination.

Article 38. 

Classification of Graduation

The classification score for graduation (CGS) = the average of the cumulative grade point average (GPA) of the entire course and the average of the graduation examination scores, where:

CGS is the classification score for graduation.

GPA is the cumulative average score of the entire course.

The average score of the graduation examination subjects is the average score of the graduation examination subjects.

In cases where students complete a graduation thesis (project), the graduation average score will be replaced by the thesis (project) evaluation score.

Based on the classification score for graduation, graduation classification is determined as follows:

- Excellent: From 8.00 points to 10 points.

- Good: From 7.00 points to less than 8.00 points.

- Satisfactory: From 6.00 points to less than 7.00 points.

- Pass: From 5.00 points to less than 6.00 points.

Students with an excellent classification score for graduation will be downgraded by one level if they fall into any of the following situations:

- The number of courses requiring retake exceeds 5% of the total number of courses prescribed for the entire course.

- Must retake the graduation examination.

- Have been disciplined at the school level or higher during the study period.

Article 39. 

Establishment of Examination Board and Recognition of Graduation

The Rector issues a decision to establish an Examination Board and Recognition of Graduation for each examination session. The composition of this Board includes:

1. The Chairman of the Board is the Rector or Deputy Rector.

2. The Vice-Chairman of the Board is the Head of Department or Director of the Distance Education Center or Dean of the Training Department. If the graduation examination is for remote education stations in local areas, an additional Vice-Chairman may be added, who is the Station Director.

3. The Secretary of the Board is a dedicated staff member responsible for distance education at the school.

4. Members are selected from professors and teaching staff with high reputation both inside and outside the school who do not participate in the Examination Board's question setting and do not directly guide students in writing graduation theses (projects).

Article 40. 

Duties of the Examination Board and Recognition of Graduation

1. Approve the list of students eligible to take the graduation examination.

2. Organize the examination, grading, recognition, and approval of graduation.

3. Prepare a list of students recommended for recognition of graduation for the Rector's approval.

Article 41. 

Issuance and Management of Graduation Certificates

The issuance and management of graduation certificates shall be carried out in accordance with current regulations on the management of certificates and qualifications issued by the Ministry of Education and Training.

Chapter 6:

INSPECTION, SETTLEMENT OF COMPLAINTS AND HANDLING VIOLATIONS OF THE REGULATIONS

Article 42. 

Inspection Work and Settlement of Complaints

Students have the right to file complaints (according to prescribed procedures) regarding the examination and recognition of graduation to the "Examination Board and Recognition of Graduation" of the school or a higher authority. The review process must ensure general principles concerning examinations and grading. The Review Board will examine and conclude on a professional basis; conclusions about scores must be immediately recorded on the examination paper and the review record.

All cases requesting corrections, additions, or adjustments to graduation examination scores must be proposed in a document signed by the Rector and can only be announced and become effective upon approval by the Ministry of Education and Training.

Article 43. 

Handling Violations of Examination Regulations

In cases where examination regulations are seriously violated during an examination period, the Ministry of Education and Training shall issue a decision to nullify all or part of the examination results depending on the severity of the violation.

For staff and teachers involved in examination work (including test creation, test storage, printing, invigilation, marking, and grading) and students who violate the provisions of this Regulation, disciplinary measures will be applied as stipulated for the current regular system.

Chapter 7:

REPORTING AND RECORD KEEPING REGIME

Article 44. 

Admissions Reports

After each university and college admissions cycle, the school shall submit the following reports to the Ministry of Education and Training:

1. A consolidated report on the situation and results of admissions.

2. A list of admitted students.

For vocational high school level, these reports shall be sent to the local Department of Education and Training. Annually in the fourth quarter, the Departments shall compile the situation and report to the Ministry.

Article 45. 

Graduation Reports

Within forty-five days of graduation, schools are responsible for submitting the following reports to the Ministry of Education and Training and the competent authorities:

1. Report on the assessment of eligibility for graduation examination.

2. Consolidated report on the organization of the graduation examination.

3. Decision to establish the Graduation Examination Board.

4. Decision recognizing graduation along with the list of graduates.

Article 46. 

Record Keeping System

Admission files, graduation files, and other types of files shall be stored at the school as follows:

2. Admission files and course examination files shall be retained for at least one year after graduation.

2. Graduation files: The decision to establish the Examination Board, minutes of the eligibility review for graduation examination, grade sheets, and the decision recognizing the graduation list are permanent records (in printed form and on CD). Other files shall be retained for at least one year after graduation./.