Decision No. 4361/QD-BNN-PTNT On the issuance of Regulations on the procedures and contents for preparing design and budget documents for forestry works under Project 661 and projects funded by state budget (or sponsored funds).

Pursuant to …;

Regarding the issuance of regulations on procedures and contents for preparing design estimate files for forestry works under Project 661 and other projects

funded by state budget (or sponsored funds)Pursuant to the Government's Decree No. 73/CP dated November 1, 1995 on the functions, tasks, powers, and organizational structure of the Ministry of Agriculture and Rural Development;

Pursuant to Decision No. 942/QD-BNN-PTLN dated March 21, 2002 of the Minister of Agriculture and Rural Development allocating the 2002 plan - New Forest Planting Project of 5 million hectares to subordinate units;

THE MINISTER OF AGRICULTURE AND RURAL DEVELOPMENT

Considering the proposal of the Director of the Forestry Development Department and the Head of the Science, Technology, and Product Quality Department,

Now hereby promulgates with this Decision the Regulations on Procedures and Contents for Preparing Design Estimate Files for forestry works under Project 661 and other projects funded by state budget (or sponsored funds).

The scope of application is for Project 661 and other projects funded by state budget (or sponsored funds).

Pursuant to …;

Article 1. The Heads of the Ministry's Office, the Director of the Forestry Development Department, and the Heads of related units shall be responsible for implementing this Decision.

Article 2. Procedures and contents for preparing design estimate files for forestry works under Project 661 and other projects funded by state budget (or sponsored funds)

Article 3. THIS DECISION SHALL TAKE EFFECT 15 DAYS FROM THE DATE OF SIGNATURE.

Article 4. (Issued together with Decision No. 4361 dated October 17, 2002)

REGULATIONS

A. GENERAL PROVISIONS FOR THE DESIGN ESTIMATE FILE
1. Design unit

For forestry works, the design unit is specialized organizations having legal personality or the project owner having sufficient design capacity (having experienced and qualified engineers).

2. Time for preparing the design estimate file

After receiving the annual production plan, the unit shall proceed to develop the design estimate and complete it for review one to three months before the forest planting season (the forest planting season varies by region).

For forestry activities not dependent on the planting season, upon receipt of the assigned plan, the design estimate file must be prepared immediately for review and implementation.

3. Format of the design estimate file

- Uniformly use A-size paper

bound into volumes, with covers durable enough for long-term management and use (throughout the production cycle). For large maps or charts, A-size paper may be used.

- The cover clearly states the title: Design Estimate File for Forestry Work Item ...₄ - The file includes four parts:₃.

+ Cover letter.

+ Design content.

+ Estimate.

+ Recommendations and proposals.

4. Quantity:

5 to 7 copies.

Prepare one original copy for submission to the approving authority. After receiving it, the approving authority makes revisions, and the design unit must supplement and complete the revised copies and send them to the approving authority (for formal approval) and other relevant authorities for monitoring. B. PROCEDURES FOR THE DESIGN ESTIMATE FILE

PART 1. COVER LETTER

(Summarizing all investment items)

Sample cover letter
Name of submitting unit

----------------Number: ...

Unit Name
Date: ... month ... year ....
-------SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom - Happiness
Re: Approval of design estimates for forestry work itemsunder the ... plan belonging to the ... project

 

Regarding the request for consideration of the Hai Thuong Lan Ong Award for Traditional Medicine Work

- Basis, policies, projects, and topics already approved regarding scale, capital, and source of capital.
- Based on the design estimate prepared by ...

Respectfully submitted to: ...

+ Volume

Work item

Unit

 Signed and stamped by the unit head

Respectfully requests ... to consider and approve ...

 

 The head of the unit signs and stamps

 

PART 2. DESIGN AND ESTIMATE DOCUMENTS
Each item/content of the forestry project shall have its own separate copy, with the cover page stating: Design Estimate Document ...

1. Project Name

2. Construction Purpose

3. Location

4. Area

5. Total Investment Capital

6. Sources of Investment Capital

7. Commencement and Completion Dates

Contents inside:

I. MAPS

1. General Planning Map of the Project

The general planning map of the project shall be submitted only once at the start of the project implementation for the approving authority to monitor throughout the entire project phase. Therefore, the map must be accurately drawn, complete, aesthetically pleasing, on high-quality paper, and should include:

- The name of the project map and the implementation phase.

- Scale 1/10,000

- Legend according to the regulation "symbols for the results of investigation, planning, design, and business operation maps" - (Investigation Manual for Forest Planning and Design - Agricultural Publishing House 1995).

- A schematic diagram of the project's location within the administrative area in the top right corner of the map sheet.

- Color coding to distinguish different project items and standard objects.

- Signature and stamp of the design unit, signature and stamp of the main project unit.

2. Plot Design Maps

- Scale 1/5,000 to 1/10,000 depending on the project scale (for special projects or small-scale projects, the scale may be larger); showing the complete system of plots, standard objects, and forest conditions (including natural forests under protection, planted forests, annual care forests...), color-coded to manage and track progress.

- Name of the map and year of implementation.

- A schematic diagram of the project's location within the project area in the top right corner of the map sheet.

- Legend according to the regulation "symbols for the results of investigation, planning, design, and business operation" - (Investigation Manual for Forest Planning and Design - Agricultural Publishing House 1995), and must correspond to the general planning map of the project.

- Signature and stamp of the head of the main project unit, signature and stamp of the design unit.

II. TECHNICAL DESIGN DESCRIPTION

State the basis for establishing the design estimate

Description for each individual project item.

Below is the technical design content for some key investment items in Project 661:

1. Planting Various Types of Forests

1.1. Planting Protective and Special-Purpose Forests, Green Belts

Follow the Technical Design Procedure for Forest Planting issued by Decision No. 516/QĐ-BNN-KHCN dated February 18, 2002 of the Ministry of Agriculture and Rural Development (Industry Standard 04-TCN-46-2001).

1.2. Planting Botanical Garden Forests

In addition to preparing tables describing natural factors and statistical tables of planting areas and locations according to the above forest planting design procedure, technical solutions need to include:

- Prepare a list of tree species planned for collection planting in the project, a list of tree species for collection planting in the planned year, with a minimum of 30 species/ha, and the number of trees/species of large timber trees.

- Selection criteria for species to be included in collection planting:

+ The selected tree species must have ecological characteristics suitable or relatively suitable for the collection planting site. If planting is unsuitable and the trees die, they must be replaced with suitable species the following year.

+ Tree species planted the following year must not overlap with those planted the previous year (collection through seedling cultivation or collection from natural forests for domestication to reduce costs).

+ Trees with economic value that are not present in the region or are very rare.

+ Rare and precious tree species.

- For natural forests requiring additional collection planting to increase diversity, a list of existing species and planned supplementary collection planting species (for the entire project and for the planned year) must be prepared. Seedlings planted in natural forests must meet the following standards:

+ In addition to the selection criteria for collection planting species mentioned above, supplementary collection planting species must not overlap with existing species in the natural forest.

+ Height ≥ 1m, stem diameter ≥ 1.5cm.

- Describe/draw a layout of the tree species planting.

- When the trees have stabilized (H ≥ 2m, D₀ ≥ 3cm), install identification signs (for both collection planting trees and existing trees in the natural forest), with two to three signs per representative tree, clearly indicating the species name in Latin and Vietnamese (specify the number, size, material, etc., of the signs).

- Other technical measures shall be carried out according to the Technical Design Procedure for Forest Planting issued by Decision No. 516/QĐ-BNN-KHCN dated February 18, 2002 of the Ministry of Agriculture and Rural Development (Industry Standard 04-TCN-46-2001).

2. Care for Various Types of Forests

2.1. Description of Forest Conditions Requiring Care

Form 1: Table/Sheet Describing Forest Conditions Requiring Care

2.2. Technical Design for Forest Care

Follow the Technical Design Procedure for Forest Planting issued by Decision No. 516/QĐ-BNN-KHCN dated February 18, 2002 of the Ministry of Agriculture and Rural Development (Industry Standard 04-TCN-46-2001).

3. Encircling and Promoting Natural Regeneration of Forests

3.1. Encircling and Promoting Natural Regeneration of Forests Without Supplemental Planting

3.1.1. Describe the forest condition using the following form:

Form 2: Condition of Forests for Encircling and Promoting Natural Regeneration Without Supplemental Planting:

Follow the Forest Recovery Regulation by Encircling and Promoting Natural Regeneration (QPN 21 - 98).

3.2. Encircling and Promoting Natural Regeneration of Forests With Supplemental Planting of Large Timber Species

3.2.1. Describe the forest condition

Form 3: Description of Forests for Encircling and Promoting Natural Regeneration With Supplemental Planting

Plot area (ha)

- Follow the Forest Recovery Regulation by Encircling and Promoting Natural Regeneration (QPN 21 - 98).

4. Protecting Forests

4.1. Describe the Condition of the Forest Area to Be Protected

Form 4: Current Condition of the Forest Area to Be Protected

Location and area

- Implementation measures

- Prepare a list of households, organizations, and individuals who have been assigned responsibility for protection with confirmation from local authorities (People's Committee) and the assigning unit.

5. Setting Up Warning Boards and Direction Signs

5.1. Description of the Forest Area for Setting Up Warning Boards and Direction Signs

5.1. Description of the forest area with signboards, warning signs, and directional signs

Form 5: Description Table for Forest Areas Requiring Signage and Warning Signs

5.2. Technical Solutions

- Location of signage and warning signs: …

- Transport distance: …

- Number of signage and warning signs: …

- Specifications/dimensions of signage and warning signs: …

- Materials for signage and warning signs: …

- Content to be written on signage and warning signs, painted or inscribed: …

6. Setting Boundary Markers

6.1. Description of the Area for Setting Boundary Markers

- Position, place name (adjacent areas) shown on the map, marked boundary marker positions with colored pen.

- Description of construction terrain, transport distance …

6.2. Implementation Solutions

In accordance with the "Regulation on Determining Boundaries and Setting Markers for Various Types of Forests" issued together with Decision No. 3013/1997/QĐ-BNN dated November 20, 1997, specifically must clearly state:

- Type of marker (level 1, level 2)

- Specifications of markers (according to the above regulation)

- Number of markers ………

- Distance between lines ……… length of line ….

7. Inventory Survey and Construction of Wildlife and Plant Specimens

- Report on results from previous years (if any)

+ Number of plant/animal species surveyed.

+ Number of specimens collected.

+ Implementation costs.

- Survey area for the planned year (hectares).

- Methodology

- Survey content

- Expected survey results

+ For plants: Number of specimens, quality of specimens (with flowers, fruits, size). Number of species including newly discovered species, names, specimens.

+ For animals: Number of live specimens/photos, photo size. Number of species.

- Content of the report on achievements.

Similarly, for other project items, the unit is requested to describe the current status and construction content to detail technical solutions, serving as a basis for accurate calculation and review of the budget estimate.

PART 3. BUDGET ESTIMATE
* Investment cost in Project 661 and budget estimates using government funds (or sponsorship) are established from when the plan is assigned (quantity and capital), mainly for direct investment, management costs, detailed design costs are separately regulated according to the mechanism of each project.

Given this characteristic, the detailed budget estimate in Project 661 and projects using government/sponsorship funds should not be fully applied according to Decree No. 52/1999/NĐ-CP dated July 8, 1999 of the Government promulgating the Regulation on Investment Management and Construction: Specifically, it does not include general costs, pre-tax costs, value-added tax … but only details the budget estimate into the following three main parts:

- Labor costs.

- Material costs.

- Other costs (review, approval, acceptance …)

Form 6: Calculation Table for Budget Estimate Unit of Measure Quantity Rate Labor Cost Unit Price Total Cost Budget Estimate I + II I. Direct Costs 1. Labor - Processing raw material - Land preparation - Fertilizer application and pit filling - Planting - Construction machinery costs 2. Materials - Seedlings (including replanting) - Fertilizers (base fertilization + boost fertilization) - Pesticides II. Indirect Costs - Review and approval - Acceptance

* The total budget estimate (Form 6) includes:

1. Budget estimates for forestry activities

2. Design costs

3. Management costs

* To calculate the above budget costs, reference can be made to the economic and technical norms specified separately for each locality or apply the economic and technical norms issued in Decision No. 532/VKT dated July 15, 1998, No. 426/KLND dated November 16, 1996 of the former Ministry of Forestry (now the Ministry of Agriculture and Rural Development).

* For the inventory survey of wildlife and forest plants - the budget estimate is based on the "Economic and Technical Norms for Forest Inventory and Planning" issued together with the Ministerial Decision of the Ministry of Agriculture and Rural Development No. 2366 NN-TCCB/QĐ dated September 16, 1997.

Form 7: Summary Budget Estimate for All Project Items …

Unit of Measure

PART 4. RECOMMENDATIONS AND PROPOSALS
This Part sets forth recommendations and proposals, which may include technical solution issues, difficulties encountered during construction that lead to different rates from those specified in the estimation of the preliminary budget, etc...