Joint Circular No. 79/2006/TTLT/BTC-BGD guiding financial management for the Thirteenth Southeast Asian Student Sports Federation Games

JOINT CIRCULAR

Guidelines for financial management

concerning the Thirteenth Southeast Asian Students' Sports and Games Congress

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Pursuant to the State Budget Law 2002 and Decree No. 60/2003/NĐ-CP dated June 6, 2003 of the Government detailing and guiding the implementation of the State Budget Law;

Pursuant to Decree No. 86/2002/NĐ-CP dated November 5, 2002 of the Government stipulating the functions, tasks, powers, and organizational structure of Ministries and Ministerial-Level Agencies;

Pursuant to Decision No. 949/QĐ-TTg dated July 13, 2006 of the Prime Minister approving the project to organize the Thirteenth Southeast Asian Students' Sports and Games Congress in 2006;

In accordance with the tradition of previous Southeast Asian Students' Sports and Games Congresses;

The Ministry of Finance and the Ministry of Education and Training jointly issue guidelines on the financial management regime for the Thirteenth Southeast Asian Students' Sports and Games Congress (hereinafter referred to as the Congress) as follows:

I. GENERAL PROVISIONS

1. The Congress shall be organized according to the ritual of an International Cultural-Sports Festival, combining with Vietnam's cultural traditions, ensuring professional effectiveness, and reflecting the spirit of solidarity and mutual understanding among students from countries in the Southeast Asian region.

2. The entities subject to this Circular are agencies, units, organizations, and individuals using the Congress funds.

3. The Congress organization budget includes state budget allocation, income from Congress activities, and other sources raised from economic and social organizations, individuals within and outside the country.

4. The use and management of funds and assets serving the Congress shall comply with the State Budget Law and current state regulations on financial and asset management.

II. SPECIFIC PROVISIONS

1. Funding sources:

The Congress has the following sources of funding:

- State budget allocation.

- Fees for accommodation and meals of foreign athlete delegations according to international practice at 30 USD/person/day.

- Revenue from ticket sales for viewing competition and performance events; copyright fees for emblems and symbols of the Congress.

- Contributions, support, and sponsorship from organizations, businesses, and individuals both domestically and internationally.

- Other income (if any).

2. Contents of expenditure:

- Expenses for propaganda, promotion, and advertising (printing banners, posters, invitations, badges, filming, photography, flags, slogans, printing other materials) and publicity through mass media (radio, television, press...).

- Expenses for printing tickets, invitations, making cards for Congress participants.

- Expenses for medals, badges, and other commemorative items.

- Expenses for directing, staging, scripts, training for ceremonial, parade, synchronized performance, music, decoration...

- Expenses for organizing meetings, seminars, press conferences of the Organizing Committee.

- Expenses for training referees, instructors, volunteers...

- Expenses for compensating members of the Steering Committee, Organizing Committee, and specialized sub-committees.

- Expenses for purchasing or renting equipment and venues for the Congress as approved in the project.

- Expenses for opening and closing ceremonies, Congress summary.

- Expenses for organizing competitions and performances in various sports disciplines.

- Expenses for food, accommodation, and compensation for guests, referees, supervisors, coaches, athletes, members of the Steering Committee, and Organizing Committee.

- Expenses for security, public order, hygiene, health, and service.

- Expenses for awards.

- Other expenses;

3. Level of expenditure:

3.1. For guests and foreign athlete delegations:

- Expenses for food, accommodation, travel, and work for foreign guests according to Circular No. 100/2000/TT-BTC dated October 6, 2000 of the Ministry of Finance "Regarding the Expense Regulations for Hosting Foreign Guests" and international practices.

- For foreign athlete delegations, expenses for food and accommodation are paid according to contracts with service providers within the framework of revenue from fees contributed by foreign delegations.

- Vietnamese sports teams stay at hotels according to the guidance of the Organizing Committee and are reimbursed for food, accommodation, and travel expenses based on actual contracts but not exceeding 270,000 VND/person/day; those staying at Sports Training Centers are reimbursed for food expenses at 150,000 VND/person/day.

3.2. For staff and personnel serving the Congress:

Honorariums for staff and personnel serving (including holidays and Sundays) are as follows:

- Chairpersons of the Steering Committee, Organizing Committee, and members of the Steering Committee: 150,000 VND/day/person.

- Members of the Organizing Committee, Heads of Subcommittees: 120,000 VND/day/person.

- Members of Subcommittees: 100,000 VND/day/person.

- Service personnel: 50,000 VND/day/person.

- Participants in synchronized performances, parades, and character formations:

+ Training: 15,000 VND/session/person.

+ Final rehearsal: 20,000 VND/session/person.

+ Official performance: 30,000 VND/session/person.

- Participants in artistic performances are reimbursed according to contracts signed between the Organizing Committee and artistic groups.

- Volunteers meeting standards are compensated at 50,000 VND/day/person.

The number of days eligible for honorariums for members of the Organizing Committee, Subcommittees, and service personnel is the number of official Congress days. In cases where early deployment and late completion occur, the Organizing Committee will consider and decide on honorariums according to the above rates, but the extended period should not exceed two days.

In case a person performs multiple tasks in one day, they shall only be entitled to the highest remuneration level.

Travel expenses for referees from different regions invited by the Organizing Committee to serve at competition venues are reimbursed according to the current standard.

Referees and service personnel are compensated according to the actual number of days they perform their duties.

Civil servants who have received these allowances shall not be reimbursed for travel expenses, but if they rent rooms, they can be reimbursed according to Circular No. 118/2004/TT-BTC dated December 8, 2004 of the Ministry of Finance regarding travel expense allowances and conference expense allowances for administrative agencies and public institutions nationwide. Specifically, members of the Organizing Committee and Subcommittees, and referees from the local area where the Congress is held, shall not be accommodated at guesthouses (or hotels); if they provide their own transportation, they can be reimbursed at a fixed rate of 15,000 VND/day/person.

- Expenses for meetings of the Steering Committee and Organizing Committee: 50,000 VND/meeting/person; Subcommittees: 30,000 VND/meeting/person.

- Training for arbitrators: 30,000 VND/day/person; training for specialized sub-committees: 15,000 VND/day/person.

- Cost for printing invitation tickets: 2,000 VND/ticket.

- Cost for making medals: maximum 200,000 VND/medal.

3.3. For arbitrators and competition organizing committees for each sport (excluding football):

3.4. For arbitrators and competition organizing committees for football:

3.5. Reward levels for Vietnamese athletes who win medals at the Congress:

Apply reward levels equivalent to 70% of the reward levels for young athletes stipulated in Decision No. 49/1998/QĐ-TTg dated February 28, 1998, of the Prime Minister on certain benefits for coaches and athletes in sports. Specifically:

- Gold medal: 5 million VND/athlete.

- Silver medal: 3 million VND/athlete.

- Bronze medal: 2 million VND/athlete.

- Breaking records in competitions: additional 1 million VND.

3.6. Other expense levels:

- Translation of documents: Implemented according to the provisions of Decision No. 112/2001/QĐ-BTC dated November 9, 2001, of the Minister of Finance regarding the issuance of certain expenditure standards applicable to projects using official development assistance (ODA) loans, with the following levels:

+ Translating from foreign languages to Vietnamese: 35,000 VND/page (300 characters/page).

+ Translating from Vietnamese to foreign languages: 40,000 VND/page (300 characters/page).

- Hiring interpreters: 200,000 VND/session/person.

- Expenses not specified above shall be settled according to the contract or actual expenses incurred.

- The department that has been allocated the budget is responsible for paying remuneration to the staff of that department.

- For staff of the Organizing Committee, coaches, athletes, arbitrators, performers, musicians, service staff during the Congress period who are civil servants, contractual employees receiving salaries, students receiving scholarships and living allowances during the service period will continue to receive their full salary, scholarship, and living allowance paid by the managing unit.

4. Budget preparation, allocation, and settlement:

4.1. Budget preparation:

Based on the Congress organization plan approved by the Prime Minister and the income and expenditure levels stipulated in Part II above, the Ministry of Education and Training guides the ministries, sectors, and localities assigned tasks to organize the Congress to prepare the income and expenditure budget for the Congress and submit it to the Ministry of Finance for review and submission to the Prime Minister for approval to be implemented by the ministries, sectors, and localities.

4.2. Allocation of funds:

Based on the approved Congress organization budget by the Prime Minister, the Ministry of Finance allocates funds to the ministries, sectors, and localities to implement the tasks according to the approved plan.

4.3. Accounting and settlement of income and expenditure for the Congress:

Congress funds are recorded under item 14-09 of the State budget classification. At the end of the Congress, the ministries, sectors, and localities are responsible for settling the Congress organization funds with the Ministry of Finance according to current regulations.

III. IMPLEMENTATION PROVISIONS

This Circular takes effect 15 days after its publication in the Official Gazette. Any issues arising during implementation should be promptly reported to the relevant ministries for study, amendment, and supplementation as appropriate./.