Circular No. 02/2020/TT-BTP Issuing, guiding the use and management of nationality record books and nationality-related documents

CIRCULAR

Issuing, guiding the use and management of nationality record books and nationality-related documents

Pursuant to the Nationality Law of Vietnam No. 24/2008/QH12 dated November 13, 2008;

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WHEREAS The Minister of Justice issues this Circular on issuing, guiding the use and management of nationality record books and nationality-related documents.

Pursuant to the Law Amending and Supplementing Certain Provisions of the Nationality Law of Vietnam No. 56/2014/QH13 dated June 24, 2014;

Pursuant to Decree No. 16/2020/NĐ-CP dated February 3, 2020, of the Government detailing certain provisions and measures to implement the Nationality Law of Vietnam;

Pursuant to Decree No. 96/2017/NĐ-CP dated August 16, 2017, issued by the Government on the functions, tasks, powers, and organizational structure of the Ministry of Justice;

At the proposal of the Director of the Department of Household Registration, Nationality, and Notarization;

This Circular issues, guides the use and management of the Record Book for Processing Nationality Matters, the Register for Determining Vietnamese Nationality, the Certificate of Vietnamese Nationality Issuance Book, the Certificate of Vietnamese Origin Issuance Book (hereinafter collectively referred to as the Nationality Record Books) and nationality-related documents.

Article 1. Scope of Regulation

2. Diplomatic missions, consular offices, or other agencies authorized to perform consular functions of Vietnam abroad; State Committee for Overseas Vietnamese Affairs;

Article 2. Subjects using nationality registers and nationality documents

1. Vietnamese citizens and foreigners who have needs to request resolution of matters related to nationality;

3. Departments of Justice of provinces and centrally governed cities;

4. People's Committees of provinces and centrally governed cities;

5. Ministry of Foreign Affairs;

6. Ministry of Justice.

Article 5. Printing and using templates for Nationality Books and nationality-related documents

2. Individuals requesting resolution of nationality matters (hereinafter collectively referred to as the applicant) may access the Ministry of Justice's website to print and use the application forms, biographical statements, and application forms. In cases where the applicant cannot print themselves, the competent authority handling the application must print and provide them free of charge.

1. Civil servants working on nationality at the Department of Justice, diplomatic officials, consular officials working on nationality at diplomatic missions, consular offices, or other agencies authorized to perform consular functions of Vietnam abroad (hereinafter collectively referred to as nationality civil servants) must personally enter information into the nationality record book. The content entered must be accurate; handwriting must be clear, legible, without abbreviations, erasures; multiple ink colors should not be used in one book, red ink should not be used.

Article 6. Principles for Using the Nationality Register

In cases where information technology is applied to print the Nationality Register on a machine, it must be printed with good quality black ink that does not smudge, lose clarity, or fade.

2. The nationality record book must be stamped across all pages from the first page to the last page immediately upon opening the book. Entries must be made consecutively page by page, with no blank pages left unrecorded. In cases where information technology is applied, it is required to print and bind annually, stamping across all pages from the first to the last.

3. The Record Book for Processing Nationality Matters (Model TP/QT-2020-STLHSQT) is used to record applications for acquisition, reacquisition, and renunciation of Vietnamese nationality.

1. Nationality civil servants must personally fill out all information in the Receipt and Result Notification Form, Extract of Registration to Determine Vietnamese Nationality, Certificate of Vietnamese Nationality, and Certificate of Vietnamese Origin.

Article 7. Principles for Using Forms Related to Nationality

2. Depending on the type of matter, the applicant must accurately fill out all information in the application forms, biographical statements, and application forms according to the columns and sections provided.

1. At the end of each year, the person who has entered information into the nationality record book must compile a detailed summary of the total number of entries made in one year; if multiple books were used in one year, the total number of volumes and entries must be recorded; sign, write their full name, and report to the head of the agency for confirmation and stamping.

Article 8. Statistics of Matters Handled and Resolved in a Year; Archiving the Nationality Register

This Circular takes effect from May 24, 2020, and replaces Circular No. 08/2010/TT-BTP dated March 25, 2010, of the Ministry of Justice on the format of nationality-related documents and the Record Book for Processing Nationality Matters.

2. The Nationality Register must be permanently archived and preserved in accordance with the law on archiving.

Article 9. Effective Date

This Circular takes effect from May 24, 2020, and replaces Circular No. 08/2010/TT-BTP dated March 25, 2010, of the Ministry of Justice guiding the model documents on citizenship and the model record books for matters related to citizenship.