Circular No. 07/2025/TT-BNG amends and supplements certain Articles of Circular No. 07/2023/TT-BNG dated December 29, 2023, issued by the Minister of Foreign Affairs guiding the registration and management of household records at diplomatic missions and consular posts of Vietnam abroad.

CIRCULAR

Amending and supplementing some articles of Circular No. 07/2023/TT-BNG dated December 29, 2023 issued by the Minister of Foreign Affairs guiding the registration and management of household records at diplomatic missions and consular posts of Vietnam abroad Decision No. 12 of 2023 of the Minister of Foreign Affairs guiding the registration and management of civil status records at household registration atDiplomatic Missions, Consular Postsof Vietnam Abroad

Pursuant to the Household Registration Law No. 60/2014/QH13 dated November 20, 2014;

Pursuant to the Nationality Law of Vietnam No. 24/2008/QH12 dated November 13, 2008; Law Amending and Supplementing Certain Provisions of the Nationality Law of Vietnam No. 56/2014/QH13 dated June 24, 2014;

Pursuant to the Marriage and Family Law No. 52/2014/QH13 dated June 19, 2014;

Pursuant to the Law on Diplomatic Missions of the Socialist Republic of Vietnam Abroad No. 33/2009/QH12 dated June 18, 2009; the Law amending and supplementing some articles of the Law on Diplomatic Missions of the Socialist Republic of Vietnam Abroad No. 19/2017/QH14 dated November 21, 2017;

Based on Decree No. 123/2015/NĐ-CP dated November 15, 2015 of the Government detailing certain provisions and measures for the implementation of the Household Registration Law;

Pursuant to Decree No. 87/2020/NĐ-CP dated July 28, 2020, issued by the Government, regarding the electronic household registration database and online household registration;

Pursuant to Decree No. 07/2025/NĐ-CP dated January 9, 2025, issued by the Government amending and supplementing certain articles of decrees in the field of household registration, nationality, and certification;

Pursuant to Decree No. 47/2020/NĐ-CP dated April 9, 2020, issued by the Government, on the management, connection, and sharing of digital data of state agencies;

Based on Decree No. 28/2025/NĐ-CP dated February 24, 2025, of the Government stipulating the functions, tasks, powers, and organizational structure of the Ministry of Foreign Affairs;

At the proposal of the Director of the Consular Department;

The Minister of Foreign Affairs issues this Circular amending and supplementing some articles of Circular No. 07/2023/TT-BNG dated December 29, 2023 issued by the Minister of Foreign Affairs guiding the registration and management of household records at diplomatic missions and consular posts of Vietnam abroad.

Article 1. Amending and supplementing some articles of Circular No. 07/2023/TT-BNG dated December 29, 2023 issued by the Minister of Foreign Affairs guiding the registration and management of household records at diplomatic missions and consular posts of Vietnam abroad

1. Amend and supplement Article 1 as follows:

"Article 1. Scope of Regulation

This Circular provides detailed guidance on Clause 1 of Article 53 of the Household Registration Law regarding the registration of household records for Vietnamese citizens residing abroad; re-registering birth, marriage, death; issuing certified copies of household records; issuing Certificates of Marital Status for Vietnamese citizens residing abroad; state management of household records; management of the electronic household record database and online household record registration at diplomatic missions and consular posts of Vietnam abroad (hereinafter referred to as the Mission) in accordance with the Household Registration Law, Decree No. 123/2015/NĐ-CP dated November 15, 2015 of the Government detailing certain provisions and implementing measures of the Household Registration Law, amended and supplemented by Decree No. 07/2025/NĐ-CP dated January 9, 2025 of the Government amending and supplementing certain articles of decrees in the field of household registration, nationality, and notarization (hereinafter referred to as Decree No. 123/2015/NĐ-CP) and Decree No. 87/2020/NĐ-CP dated July 28, 2020 of the Government on the electronic household record database and online household record registration (hereinafter referred to as Decree No. 87/2020/NĐ-CP)."

2. Amending and supplementing Clause 2 of Article 4 as follows:

"The person requesting the registration of household records or the issuance of certified copies of household records shall present the original of one of the following documents: passport, identity card, citizen identification card, citizen card, electronic identification, certificate of identification, or other documents bearing a photograph and personal information issued by an authorized agency, still valid (hereinafter referred to as personal identification documents) to prove their identity; documents proving residence in the host country (if available). The Mission shall check, take photographs, and confirm that the copies match the originals for file retention. In cases where the application is submitted through the postal system, a certified copy of the aforementioned documents should be submitted.

If the person requesting the service has been assigned a personal identification number, they may present the original citizen identification card or electronic identification card (if submitting directly) or submit a copy of these documents (if submitting through the postal system or via the online household record registration system) to prove their identity when technical infrastructure allows the Mission to connect to the National Population Database."

3. Amend and supplement Article 6 as follows:

"Article 6. Authority to Register Birth

The Mission in the consular district where the father or mother of the child resides or where the child was born shall carry out the registration of birth for children born abroad who have not yet been registered with the competent authority of the foreign country and fall under one of the following circumstances:

1. Having both parents as Vietnamese citizens;

2. Having one parent as a Vietnamese citizen and the other as a stateless person;

3. Having the mother as a Vietnamese citizen and the father's identity being unknown;

4. Having a Vietnamese citizen parent and a parent of another nationality, with both parents having a written agreement to choose Vietnamese nationality for the child when registering the birth."

4. Amending and supplementing Clause 1 of Article 29 as follows:

"1. Immediately upon receiving a request for a certified copy of a household record, if the conditions are met, the Mission shall issue the certified copy of the household record to the requester; in cases where the application is received after 3 PM and cannot be resolved immediately, the result shall be provided on the next working day."

5. Amending Clause 3 of Article 37 as follows:

"For death registrations, after completing the procedures and issuing the death extract, the Mission shall lock the household record information of the deceased in the electronic household record database in accordance with Clause 2 of Article 34 of the Household Registration Law."

Article 2. Implementation clause

1. This Circular takes effect from July 13, 2025.

2. Applications accepted before this Circular takes effect shall continue to be processed in accordance with Circular No. 07/2023/TT-BNG dated December 29, 2023 issued by the Minister of Foreign Affairs guiding the registration and management of household records at diplomatic missions and consular posts of Vietnam abroad and related legal regulations.

3. During implementation, if there are difficulties or new matters arise, the Representative Office shall promptly report to the Ministry of Foreign Affairs for timely guidance./.