Circular No. 16/2026/TT-BCA on the management of evidence storage and documents, items in the People's Public Security

CIRCULAR

Regulations on the management of evidence storage and documents, items in the People's Public Security

within the People's Public Security

Pursuant to the Criminal Procedure Code No. 101/2015/QH13 amended and supplemented by Law No. 02/2021/QH15, Law No. 34/2024/QH15, Law No. 59/2024/QH15, Law No. 99/2025/QH15, and Law No. 106/2025/QH15;

Pursuant to the Law on the People's Public Security No. 37/2018/QH14 amended and supplemented by Law No. 21/2023/QH15, Law No. 30/2023/QH15, Law No. 38/2024/QH15, Law No. 52/2024/QH15, and Law No. 86/2025/QH15;

Pursuant to Decree No. 02/2025/NĐ-CP dated February 18, 2025 of the Government stipulating the functions, tasks, powers, and organizational structure of the Ministry of Public Security amended and supplemented by Decree No. 11/2025/NĐ-CP;

Pursuant to Decree No. 142/2024/NĐ-CP dated October 30, 2024 of the Government stipulating the management of evidence storage and documents, items amended and supplemented by Decree No. 184/2025/NĐ-CP;

Based on the proposal of the Director of the Department of Custody, Detention, and Community Correctional Enforcement;

The Minister of Public Security issues this Circular stipulating the management of evidence storage and documents, items in the People's Public Security.

PART I
GENERAL PROVISIONS

Article 1. Scope of Regulation

This Circular stipulates the system, conditions for evidence storage and documents, items; responsibilities for managing evidence, documents, items; database management for evidence storage and documents, items; responsibilities of agencies, organizations, and individuals in managing evidence storage and documents, items; coordination relationships, warehouse regulations for evidence storage and documents, items; information reporting, management forms for evidence storage and documents, items.

Article 2. Applicability

This Circular applies to public security units and localities; agencies, units, and individuals involved in receiving, entering, exiting, preserving evidence, documents, items from receiving, handling criminal information sources, and during the process of handling criminal cases (hereinafter referred to collectively as incidents) at evidence storage and documents, items in the People's Public Security; other organizations and individuals related to such activities.

Article 3. System of Evidence Storage and Documents, Items

1. The Ministry of Public Security establishes two evidence storage and documents, items:

a) The Ministry of Public Security Evidence Storage and Documents, Items in Hanoi City;

b) The Ministry of Public Security Evidence Storage and Documents, Items in Ho Chi Minh City.

2. The Evidence Storage and Documents, Items of provincial public security organs shall be established as follows:

a) In 11 provinces and cities: Cao Bang, Dien Bien, Ha Tinh, Hanoi, Hue, Lai Chau, Lang Son, Nghe An, Quang Ninh, Son La, Thanh Hoa, each local public security organ shall establish one evidence storage and documents, items;

b) In 17 provinces and cities: An Giang, Bac Ninh, Ca Mau, Da Nang, Dak Lak, Dong Nai, Dong Thap, Gia Lai, Hai Phong, Hung Yen, Khanh Hoa, Lao Cai, Quang Ngai, Quang Tri, Tay Ninh, Thai Nguyen, Tuyen Quang, each local public security organ shall establish two evidence storage and documents, items numbered sequentially as number 01 and number 02;

c) In 6 provinces and cities: Can Tho, Ho Chi Minh City, Lam Dong, Ninh Binh, Phu Tho, Vinh Long, each local public security organ shall establish three evidence storage and documents, items numbered sequentially as number 01, number 02, and number 03;

d) In case the provincial public security organ (hereinafter referred to collectively as provincial-level public security organ) has a need to construct a dock for storing waterway transportation evidence and items, additional evidence storage and documents, items must be reported to the Minister of Public Security for consideration and decision (through the Department of Custody, Detention, and Community Correctional Enforcement).

3. Each detention facility within the provincial-level public security detention center shall establish one regional evidence storage and documents, items.

Article 4. Conditions for Evidence Storage and Documents, Items

1. Must be constructed to ensure requirements as stipulated in Article 9 of Decree No. 142/2024/NĐ-CP dated October 30, 2024 of the Government stipulating the management of evidence storage and documents, items amended and supplemented by Decree No. 184/2025/NĐ-CP; regulations of the Ministry of Public Security and approved by competent authorities.

2. The Department of Custody, Detention, and Community Correctional Enforcement shall compile design criteria or direct application models for various types of evidence storage and documents, items in the People's Public Security, submit to the Minister of Public Security for approval.

3. The Construction Management and Barracks Organization shall organize the drafting, issuance, design, dissemination, and guidance on applying design models for various types of evidence storage and documents, items in the People's Public Security based on the design tasks approved by the Minister of Public Security.

Article 5. Responsibility for managing evidence items, documents, and objects

1. The Evidence Item and Document Storage Facility of the Ministry of Public Security shall be responsible for receiving, entering, exiting, and preserving evidence items, documents, and objects from the following agencies and individuals:

a) Agencies and persons conducting litigation proceedings of the Ministry of Public Security, the Supreme People's Procuracy, and the Supreme People's Court;

b) Agencies and persons assigned to conduct certain investigative activities of the Ministry of Public Security;

c) Agencies and persons assigned to conduct certain investigative activities of: the Anti-Smuggling Investigation Division, the Post-Customs Clearance Inspection Division under the General Department of Customs, Ministry of Finance; the Forestry and Forest Protection Service, the Fisheries and Fishery Surveillance Service under the Ministry of Agriculture and Rural Development.

2. The Evidence Item and Document Storage Facility of provincial public security agencies shall be responsible for receiving, entering, exiting, and preserving evidence items, documents, and objects from the following agencies and individuals:

a) Agencies and persons conducting litigation proceedings of provincial public security agencies, provincial people's procuracies, and provincial people's courts;

b) Agencies and persons assigned to conduct certain investigative activities of provincial public security agencies;

c) Agencies and persons assigned to conduct certain investigative activities of: regional customs offices; forest protection divisions, forestry service divisions under the provincial departments of agriculture and rural development; fisheries surveillance divisions.

3. The Evidence Item and Document Storage Facility of regions shall be responsible for receiving, entering, exiting, and preserving evidence items, documents, and objects from the following agencies and individuals:

a) Agencies and persons conducting litigation proceedings of regional people's procuracies and regional people's courts;

b) Agencies and persons authorized within the public security forces assigned to initiate and investigate cases at the commune level;

c) Border Gate Customs Teams, Forest Protection Stations.

4. In urgent situations, if there is a need to store evidence items, documents, and objects at higher, lower, regional, or other local storage facilities, the relevant agencies and authorized persons must submit a written request and can only proceed upon receiving a written agreement from the management agency of the receiving storage facility. Handover, transportation, and receipt must be documented in a record and sealed according to regulations.

Article 6. Entering, Exiting, and Preserving Evidence Items, Documents, and Objects

1. The procedures for entering and exiting evidence items, documents, and objects shall be carried out in accordance with Article 14 of Decree No. 142/2024/ND-CP, amended and supplemented by Decree No. 184/2025/ND-CP.

2. The procedures for preserving evidence items, documents, and objects shall be carried out in accordance with Article 15 of Decree No. 142/2024/ND-CP, amended and supplemented by Decree No. 184/2025/ND-CP.

Article 7. Data Base of Evidence Item and Document Storage Facilities

1. Each evidence item and document storage facility shall be equipped with a database system for managing evidence items, documents, and objects to collect, store, process, protect, exploit, share, and utilize information related to the work of entering, exiting, storing, and preserving evidence items, documents, and objects.

2. The Department of Custodial and Probation Management under the Ministry of Public Security shall be responsible for:

a) Organizing the management, inspection, and supervision of the exploitation and use of software for the database managing evidence items, documents, and objects;

b) Issuing regulations on the management, operation, and exploitation of software for the database managing evidence items, documents, and objects;

c) Updating and upgrading software for the database managing evidence items, documents, and objects; connecting and sharing with business units under the Ministry of Public Security; connecting and sharing with ministries, agencies, and sectors (if necessary);

d) Coordinating with related units to ensure stable, smooth operation and security of the system.

3. Local public security agencies shall organize the management, exploitation, use, and updating of software for the database managing evidence items, documents, and objects in accordance with the law and regulations of the Ministry of Public Security.

Chapter II

ORGANIZATIONS AND INDIVIDUALS IN THE MANAGEMENT OF

EVIDENCE ITEM AND DOCUMENT STORAGE FACILITIES

Article 8. Management Agency of Evidence Item and Document Storage Facilities

1. The management agency of evidence item and document storage facilities of the Ministry of Public Security is the Department of Custodial and Probation Management.

2. The management agency of evidence item and document storage facilities of provincial public security agencies is the Criminal Enforcement and Judicial Assistance Police Department of provincial public security agencies.

3. The management agency of evidence item and document storage facilities of regions is the detention center of provincial public security agencies.

4. Seals of the management agency of evidence item and document storage facilities:

a) The management agency of evidence item and document storage facilities of the Ministry of Public Security uses the seal of the Department of Custodial and Probation Management;

b) The management agency of evidence item and document storage facilities of provincial public security agencies uses the seal of the Criminal Enforcement and Judicial Assistance Police Department;

c) The management agency of evidence item and document storage facilities of regions uses the seal of the detention center.

Article 9. Heads and Deputy Heads of the Evidence and Document Storage Management Agency

1. Heads and Deputy Heads of the Evidence and Document Storage Management Agency under the Ministry of Public Security:

a) The Director of the Department of Temporary Detention, Pretrial Detention, and Community Criminal Enforcement is the Head of the Evidence and Document Storage Management Agency under the Ministry of Public Security;

b) The Deputy Director of the Department of Temporary Detention, Pretrial Detention, and Community Criminal Enforcement responsible for judicial support work, evidence and document storage management is the Deputy Head of the Evidence and Document Storage Management Agency under the Ministry of Public Security.

2. Heads and Deputy Heads of the Evidence and Document Storage Management Agency under provincial public security agencies:

a) The Head of the Criminal Enforcement and Judicial Support Police Department is the Head of the Evidence and Document Storage Management Agency under provincial public security agencies;

b) The Deputy Head of the Criminal Enforcement and Judicial Support Police Department responsible for evidence and document storage management is the Deputy Head of the Evidence and Document Storage Management Agency under provincial public security agencies.

3. Heads and Deputy Heads of the Evidence and Document Storage Management Agency in regions:

a) The Warden of the Provincial Public Security Detention Center is the Head of the Evidence and Document Storage Management Agency in regions;

b) The Head of the Detention Ward within the Provincial Public Security Detention Center is the Deputy Head of the Evidence and Document Storage Management Agency in regions.

4. Deputy Heads of the Evidence and Document Storage Management Agency are responsible for assisting the Head according to the division of labor or delegation by the Head of the Evidence and Document Storage Management Agency; they bear responsibility within the scope of their assigned tasks.

Article 10. Responsibilities and Authorities of Heads and Deputy Heads of the Evidence and Document Storage Management Agency

1. Responsibilities and Authorities of Heads and Deputy Heads of the Evidence and Document Storage Management Agency under the Ministry of Public Security:

a) The Head of the Evidence and Document Storage Management Agency under the Ministry of Public Security assists the Minister of Public Security in directing, guiding, and inspecting the management of evidence and document storage nationwide; directs and manages the operations of the agency according to Article 12 of Decree No. 142/2024/NĐ-CP amended and supplemented by Decree No. 184/2025/NĐ-CP; organizes the implementation of evidence and document storage management work of the Ministry of Public Security; approves and signs documents within the authority of the Head; assigns or delegates responsibilities to Deputy Heads; in necessary cases, directly resolves tasks assigned to Deputy Heads of the Evidence and Document Storage Management Agency under the Ministry of Public Security;

b) The Deputy Head of the Evidence and Document Storage Management Agency under the Ministry of Public Security assists the Head in directing, guiding, and inspecting the management of evidence and document storage nationwide; organizes the implementation of evidence and document storage management work of the Ministry of Public Security; signs documents within the duties and authorities of the Deputy Head when delegated or authorized by the Head.

2. Responsibilities and Authorities of Heads and Deputy Heads of the Evidence and Document Storage Management Agency under provincial public security agencies:

a) The Head of the Evidence and Document Storage Management Agency under provincial public security agencies assists the Provincial Public Security Director in directing, guiding, and inspecting the management of evidence and document storage within the province; directs and manages the operations of the agency according to Article 12 of Decree No. 142/2024/NĐ-CP amended and supplemented by Decree No. 184/2025/NĐ-CP; organizes the implementation of evidence and document storage management work of provincial public security agencies; approves and signs documents within the authority of the Head; assigns or delegates responsibilities to Deputy Heads; in necessary cases, directly resolves tasks assigned to Deputy Heads of the Evidence and Document Storage Management Agency under provincial public security agencies;

b) The Deputy Head of the Evidence and Document Storage Management Agency under provincial public security agencies assists the Head in directing, guiding, and inspecting the management of evidence and document storage within the province; organizes the implementation of provincial evidence and document storage management work; signs documents within the duties and authorities of the Deputy Head and performs other tasks when delegated or authorized by the Head of the Evidence and Document Storage Management Agency under provincial public security agencies.

3. Responsibilities and Authorities of Heads and Deputy Heads of the Evidence and Document Storage Management Agency in regions:

a) The Head of the Evidence and Document Storage Management Agency in regions directly organizes the implementation of evidence and document storage management work according to Article 12 of Decree No. 142/2024/NĐ-CP amended and supplemented by Decree No. 184/2025/NĐ-CP; approves and signs documents within the authority of the Head; assigns or delegates responsibilities to Deputy Heads; in necessary cases, directly resolves tasks assigned to Deputy Heads of the Evidence and Document Storage Management Agency in regions;

b) The Deputy Head of the Evidence and Document Storage Management Agency in regions assists the Head in organizing the implementation of evidence and document storage management work; signs documents within the duties and authorities of the Deputy Head and performs other tasks when delegated or authorized by the Head of the Evidence and Document Storage Management Agency in regions, using the stamp of the detention ward.

Article 11. Head of the Evidence and Document Warehouse, Management Officer of the Evidence and Document Warehouse

1. Each evidence and document warehouse shall be assigned at least one Head of the Evidence and Document Warehouse and one Management Officer of the Evidence and Document Warehouse. Based on practical requirements, the competent authority decides to assign a dedicated or兼任的证据和文件仓库管理员。

2. Authority to appoint the Head of the Evidence and Document Warehouse, Management Officer of the Evidence and Document Warehouse:

a) The Director of the Department of Temporary Detention, Pretrial Detention, and Community Criminal Enforcement of the Ministry of Public Security issues a written decision to appoint the Head of the Evidence and Document Warehouse, Management Officer of the Evidence and Document Warehouse under the Ministry of Public Security.

b) The Director of the Provincial Public Security Agency issues a written decision to appoint the Head of the Evidence and Document Warehouse, Management Officer of the Evidence and Document Warehouse of the Provincial Public Security Agency, regional evidence and document warehouses.

3. The Head of the Evidence and Document Warehouse, Management Officer of the Evidence and Document Warehouse shall be responsible for performing tasks as prescribed in Article 13 of Decree No. 142/2024/NĐ-CP amended and supplemented by Decree No. 184/2025/NĐ-CP.

In case the Head of the Evidence and Document Warehouse is absent, the Head of the agency managing the Evidence and Document Warehouse shall issue a written assignment for the Management Officer of the Evidence and Document Warehouse to carry out the work of receiving, entering, exiting, storing evidence, documents, and items according to regulations.

4. The Head of the Evidence and Document Warehouse, Management Officer of the Evidence and Document Warehouse shall be an officer or non-commissioned officer with a professional intermediate level qualification or higher, suitable for technical professional expertise, who has been trained in public security business, and possesses good moral character.

Chapter III
COOPERATION RELATIONS IN THE MANAGEMENT OF EVIDENCE AND DOCUMENT WAREHOUSE; INTERNAL RULES OF THE EVIDENCE AND DOCUMENT WAREHOUSE

PROVISIONS ON MANAGEMENT OF EVIDENCE AND DOCUMENTS, OBJECTS; INTERNAL REGULATIONS FOR THE EVIDENCE STORAGE FACILITY

Article 12. Cooperation relations between the agency, person managing the Evidence and Document Warehouse with the agencies, persons authorized to conduct criminal proceedings of the Public Security, Procuracy, Court, Customs, Forest Protection, Fisheries Surveillance, and other agencies

1. Cooperation relations between the agency managing the Evidence and Document Warehouse and the agencies, persons authorized to conduct criminal proceedings of the Public Security, Procuracy, Court, Customs, Forest Protection, Fisheries Surveillance, and other agencies in receiving, entering, exiting, storing, transferring, and handling evidence, documents, and items must ensure compliance with the management principles of the Evidence and Document Warehouse as stipulated in Article 3 of Decree No. 142/2024/NĐ-CP amended and supplemented by Decree No. 184/2025/NĐ-CP and the provisions of this Circular. Such cooperation is based on the functions, tasks, and authorities of each agency as prescribed by law; ensuring promptness, timeliness, and strictness; ensuring confidentiality of information in accordance with the law, effectively serving the work of receiving, processing information about crimes, investigation, prosecution, trial, and enforcement of sentences.

2. Cooperation in receiving, entering, exiting, and transferring evidence, documents, and items:

a) When entering or exiting evidence, documents, and items, the Head of the agency or person authorized to issue orders for entering or exiting evidence, documents, and items and the officers directly handing over or receiving such items must fully comply with the procedures prescribed in Articles 10 and 14 of Decree No. 142/2024/NĐ-CP amended and supplemented by Decree No. 184/2025/NĐ-CP;

b) The Head of the Evidence and Document Warehouse, Management Officer of the Evidence and Document Warehouse shall be responsible for receiving, entering, exiting, and storing evidence, documents, and items in accordance with Articles 13 and 14 of Decree No. 142/2024/NĐ-CP amended and supplemented by Decree No. 184/2025/NĐ-CP;

Do not enter into the warehouse those evidences, documents, and items as prescribed in Clause 2 of Article 15 of Decree No. 142/2024/NĐ-CP amended and supplemented by Decree No. 184/2025/NĐ-CP;

c) When entering sealed evidence, documents, and items, the officer responsible for entering such items must notify and provide the sealing record of the evidence, documents, and items to the Head of the Evidence and Document Warehouse, Management Officer of the Evidence and Document Warehouse to know the type of evidence, documents, and items for classification and storage;

In cases where confidentiality of work operations cannot be notified, the officer responsible for entering such items must commit in writing that the sealed evidence, documents, and items do not fall under Clause 2 of Article 15 of Decree No. 142/2024/NĐ-CP amended and supplemented by Decree No. 184/2025/NĐ-CP;

d) Evidence, documents, and items that are narcotics, precursor substances, addictive drugs, psychotropic substances must be labeled when packaged, boxed, placed in boxes, bottles, jars, and other forms, which must be sealed by the agency authorized to conduct criminal proceedings or the appraisal agency before the Head of the Evidence and Document Warehouse, Management Officer of the Evidence and Document Warehouse can proceed with entry into the warehouse; the warehouse entry record shall be noted according to the label mark and seal;

đ) For evidence, documents, and items that are machinery, equipment using gasoline, diesel, electricity, or other flammable fuels, before being entered into the Evidence and Document Warehouse: The officer responsible for entering such items must drain or remove all fuel from the fuel tank; disconnect the power source of the battery or battery of the machinery or equipment to prevent fire and explosion;

e) If evidence, documents, and items are still sealed when packaged, boxed, placed in boxes, bottles, jars, and other forms, they shall be entered according to the regulations. In case the seal is torn, lost, or there is evidence indicating that the seal was reapplied, the officer responsible for entering must open the seal, prepare a record noting the condition of the evidence, documents, and items. The procedure and process shall be carried out in accordance with Article 6, Article 7, and Article 11 of Government Decree No. 127/2017/NĐ-CP dated November 16, 2017 detailing the sealing and unsealing of evidence;

g) Entry and exit of evidence, documents, and items shall not be conducted if the order for entry or exit does not comply with the regulations of the Ministry of Public Security; the order for entry or exit is altered, erased, added with symbols, codes, quantities without the signature and stamp of the Head, Deputy Head, or head of the competent agency; the officer responsible for entering does not have complete documentation as required;

h) In cases where the competent agency hires personnel or means of transport to enter the Evidence and Document Warehouse for sorting, classifying, loading, transporting evidence, documents, and items, it must notify the agency managing the Evidence and Document Warehouse in advance (with relevant documents attached) the list of personnel, means of transport, vehicle license plates, and bear responsibility for supervising the personnel and means of transport hired during the entry and exit at the Evidence and Document Warehouse;

k) The transfer of evidence, documents, and items from the Evidence and Document Warehouse of the Public Security to the Civil Enforcement Agency's Evidence and Document Warehouse according to the order for exit from the competent agency shall be carried out in accordance with Clause 6 of Article 10 of Decree No. 142/2024/NĐ-CP amended and supplemented by Decree No. 184/2025/NĐ-CP and other relevant laws;

3. Cooperation in inspecting, reviewing, and proposing handling of evidence, documents, and items of cases or incidents that are stagnant, missing, violated, seized, or show signs of damage, risk of damage, broken seals, or pose a threat to the safety of the Evidence and Document Warehouse, adversely affecting or causing harm to people, property, or the environment:

a) The agency managing the Evidence and Document Warehouse shall periodically issue a written request to the agency authorized to conduct criminal proceedings to review, classify, and tally evidence, documents, and items of cases or incidents according to the stages of criminal proceedings under its management; provide related documents regarding cases or incidents terminated, temporarily suspended, or concluded investigations or resolved matters concerning evidence, documents, and items stored in the Evidence and Document Warehouse; issue an order to exit the warehouse to handle stagnant evidence, documents, and items that have not been processed according to regulations.

b) The warehouse manager, management staff, and security personnel for evidence, documents, and items must regularly inspect the condition of the warehouse buildings, sheds, storage areas, lighting systems, security control systems, fire prevention and extinguishing systems, and maintain appropriate temperatures in functional storage rooms suitable for managing evidence, documents, and items; every quarter, they must carry out or propose to cooperate with relevant units to perform industrial cleaning of the evidence and document storage areas, and take measures to eliminate termites, mice, insects, mold, and other harmful factors.

When discovering damage to warehouse buildings, sheds, storage areas, or technical equipment that does not meet safety standards, the warehouse manager, management staff, and security personnel for evidence, documents, and items must report to the head of the evidence and document storage facility to coordinate with competent units to promptly address and repair such issues.

c) The warehouse manager and management staff for evidence, documents, and items must regularly check the condition of the stored evidence, documents, and items. In cases where evidence, documents, or items remain unprocessed with the case or have been processed but the responsible agency has delayed execution; when discovering loss, damage, unsealed, tampered with, stolen, or at risk of damage to evidence, documents, and items, which may endanger the safety of the storage facility, affect people, property, the environment, or in cases of force majeure due to natural disasters, epidemics, fires, explosions, and other incidents causing damage to evidence, documents, and items, they must immediately prepare a record and report to the head of the evidence and document storage facility to notify in writing the competent authority that ordered the entry of evidence, documents, and items, and take timely measures to resolve the situation.

Article 13. Rules for Evidence and Document Storage Facilities

1. Evidence and document storage facilities within the People's Public Security are places for receiving, entering, exiting, and storing evidence, documents, and items from agencies and authorized persons conducting litigation procedures of the Public Security, Procuracy, Courts, Customs, Forest Protection, and Fisheries Inspection.

2. The warehouse manager, management staff, security personnel, and those involved in entering and exiting evidence, documents, and items related to cases and incidents at evidence and document storage facilities must strictly fulfill their assigned responsibilities and tasks as stipulated in Decree No. 142/2024/ND-CP amended and supplemented by Decree No. 184/2025/ND-CP and the provisions of this Circular.

3. The duty roster for evidence and document storage facilities shall be implemented as follows:

a) Evidence and document storage facilities must assign shifts and maintain on-duty staff or standby staff to promptly enter, exit, and transfer evidence, documents, and items according to the requirements of the competent authority ordering the entry and exit of evidence, documents, and items 24/24 hours a day. When opening and closing the warehouse, the doors must be sealed according to regulations.

b) At the end of the shift, the on-duty staff must hand over keys, logbooks, and inform the incoming on-duty staff about the status of the evidence and document storage facility and any necessary matters. If the on-duty staff encounters an unexpected situation preventing them from continuing their duties, they must report to the head of the evidence and document storage facility to assign a standby staff member to replace them. If the incoming on-duty staff has not arrived to take over the shift, the current on-duty staff must continue their duty and report to the head of the evidence and document storage facility to assign another replacement.

4. Evidence and document storage facilities must arrange security forces to guard 24/24 hours a day. For evidence and document storage facilities located within the premises of targets as specified and guarded 24/24 hours a day, there is no need to arrange separate security forces. Security personnel have the responsibility:

a) To directly check the identification documents of individuals entering and exiting the evidence and document storage area; to organize and arrange the orderly placement of vehicles of individuals working or operating at the evidence and document storage facility;

b) To frequently monitor the situation and proficiently practice plans and schemes for protecting, preventing fires and explosions, natural disasters, ensuring the security and safety of the storage facility; to closely coordinate with the warehouse manager and management staff to handle and resolve fire, explosion, natural disaster, epidemic, and other emergencies, and protect the safety of the evidence and document storage facility.

5. The warehouse manager, management staff, security personnel, and authorized persons entering and exiting evidence, documents, and items, or others permitted to enter the evidence and document storage area must strictly comply with the rules of the evidence and document storage facility; regulations on maintaining order, safety, fire prevention, extinguishing, and rescue operations at the evidence and document storage facility; it is strictly prohibited to use stored evidence, documents, and items for any purpose; smoking, cooking, and using flammable objects are forbidden in the functional storage room, shed, and storage area for evidence, documents, and items.

6. It is strictly prohibited for individuals and vehicles without a mission to enter and exit the evidence and document storage area. Individuals and vehicles hired by the competent authority to sort, classify, load, transport evidence, documents, and items must be approved by the evidence and document storage facility management before entering the area, and must be subject to inspection and supervision by the warehouse manager and management staff. Vehicles allowed to enter the area must be neatly arranged in designated locations as directed by the warehouse manager and management staff.

7. When hiring individuals and vehicles to sort, classify, load, and transport evidence, documents, and items; or individuals to install equipment, facilities, maintenance, repairs, industrial cleaning, termite, and mold prevention, or other harmful factors at the evidence and document storage facility, the warehouse manager and management staff must list individuals entering and exiting the warehouse and report to the head of the evidence and document storage facility; they are responsible for supervising and monitoring their activities during implementation.

8. Evidence and document storage facilities must have protection plans, fire prevention and extinguishing plans, rescue plans, or preventive measures approved by the competent authority; they must regularly organize training and practice to proficiently handle situations according to anti-disaster and recovery plans to ensure the safety of the evidence and document storage facility. The evidence and document storage facility management must closely coordinate with relevant agencies, units, local authorities, and communities related to the security and safety of the evidence and document storage facility.

9. The rules of the evidence and document storage facility, signs prohibiting access, filming, and photography, and fire prevention and rescue signs must be publicly posted at the main entrance and exits of the evidence and document storage facility so that everyone is aware and comply.

10. The Department of Custodial Police is tasked with drafting, issuing, and distributing the rules of the evidence and document storage facility.

Chapter IV
INFORMATION REPORTING AND FORMS WORK

Article 14. Information and Reporting System

1. Police agencies at all levels managing evidence storage facilities and materials, objects must implement the information and reporting system as prescribed by the Ministry of Public Security.

2. Before June 15th and December 15th each year, the Head of the Evidence Storage Facility and Materials, Objects must conduct an inventory, prepare an inventory report according to the form prescribed in this Circular and submit it to the Head of the higher-level agency managing the evidence storage facility and materials, objects in accordance with Point d Clause 1 Article 13 of Decree No. 142/2024/ND-CP amended and supplemented by Decree No. 184/2025/ND-CP.

Article 15. Forms Used in the Activities of Importing, Exporting, and Managing Evidence Storage Facilities and Materials, Objects

Attached to this Circular are 12 forms serving the work of receiving, importing, exporting, preserving, reporting, and statistics on evidence, materials, and objects related to cases and incidents.

1. Evidence and Material, Object Entry Form (Form No. 01).

2. Evidence and Material, Object Exit Form (Form No. 02).

3. Inspection Record of Evidence Storage Facility and Materials, Objects (Form No. 03).

4. Condition Determination Record of Evidence, Materials, and Objects (Form No. 04).

5. Evidence Statistics (Form No. 05).

6. Material and Object Statistics (Form No. 06).

7. Evidence, Material, and Object Tag (Form No. 07).

8. Evidence Entry Register (Form No. 08).

9. Evidence Exit Register (Form No. 09).

10. Material and Object Entry Register (Form No. 10).

11. Material and Object Exit Register (Form No. 11).

12. Management Work Statistics of Evidence Storage Facility and Materials, Objects (Form No. 12).

Chapter V
IMPLEMENTING PROVISIONS

Article 16. Effective Date

1. This Circular takes effect from March 26, 2026, except for the provisions in Clause 2 of this Article, replacing Circular No. 58/2017/TT-BCA dated November 20, 2017 of the Minister of Public Security on the management of evidence storage facilities in the Public Security Force, Decision No. 321/2005/QĐ-BCA(C11) dated March 23, 2005 of the Minister of Public Security promulgating the Regulations on Evidence Storage Facilities and Rules for Coordination between the Agencies Managing Evidence Storage Facilities and the Agencies Handling Cases in the Exporting, Importing, and Management of Evidence at Evidence Storage Facilities under the Public Security Force.

2. The provisions regarding responsibilities for managing, exporting, importing, and preserving evidence, materials, and objects during the trial and enforcement phases take effect from July 1, 2026.

3. In case the legal normative documents cited in this Circular are amended, supplemented, replaced, or newly issued, the contents related to this Circular will also be changed accordingly.

Article 17. Responsibility for Implementation

1. Heads of public security units and localities are responsible for implementing this Circular.

2. The Department of Custodial and Community Correctional Institutions under the Ministry of Public Security is responsible for monitoring, guiding, urging, and inspecting the implementation of this Circular.

3. During the implementation of this Circular, if there are any difficulties, public security units and localities shall report to the Ministry of Public Security (through the Department of Custodial and Community Correctional Institutions under the Ministry of Public Security) for timely guidance.