CIRCULAR

Implementing detailed provisions of certain articles of The Household Registration Law and Decree No. 123/2015/NĐ-CP dated November 15, 2015 of the Government detailing certain provisions and measures to implement the Household Registration Law Decree No. 4/2020/TT-BTP dated May 28, 2020 of the Minister of Justice detailing the implementation of certain provisions of the Household Registration Law and Decree No.

123/2015/NĐ-CP dated November 15, 2015 of the Government detailing certain provisions and measures to implement the Household Registration Law, effective from the date2020, amended and supplemented by:1. Circular No. 9/2022/TT-BTP dated December 30, 2022 16 the 7 year of the Minister of Justice

abolishing some contents in Circulars on legal aid and household registration issued by the Minister of Justice, effective from the date 2. Circular No. 4/2024/TT-BTP dated June 6, 2024 01 the 01 year 2023;  

Circular No. 2/2020/TT-BTP dated April 8, 2020 of the Minister of Justice promulgating guidelines for the use and management of nationality record books and nationality-related documents, and Circular No. 4/2020/TT-BTP dated May 28, 2020 of the Minister of Justice detailing the implementation of certain provisions of the Household Registration Law and Decree No. 123/2015/NĐ-CP dated November 15, 2015 of the Government detailing certain provisions and measures to implement the Household Registration Law, pursuant to the Household Registration Law No. 60/2014/QH13 dated November 20, 2014; effective from the date dated January 25, amending certain provisions of Based on Decree No. 123/2015/NĐ-CP dated November 15, 2015 of the Government detailing certain provisions and measures to implement the Household Registration Law; dated June 6, 2024 06 the 6 year 2024.  

WHEREAS The Minister of Justice issues this Circular detailing certain provisions of the Household Registration Law and Decree No. 123/2015/NĐ-CP dated November 15, 2015 of the Government detailing certain provisions and measures to implement the Household Registration Law regarding the delegation of household registration; the acceptance of applications and issuance of results for household registration; procedures and formalities for registering birth, marriage, death, acknowledgment of parentage, and other household matters; mobile registration of birth, marriage, and death; issuance, guidance on use, and management of Household Registration Books and household registration documents

Article 2. Delegation of household registration

Pursuant to Decree No. 96/2017/NĐ-CP dated August 16, 2017, issued by the Government on the functions, tasks, powers, and organizational structure of the Ministry of Justice;

At the proposal of the Director of the Department of Household Registration, Nationality, and Notarization;

1. A person requesting a copy of the household registration extract, a Certificate of Marital Status, or requesting the registration of household matters as stipulated in Article 3 of the Household Registration Law (hereinafter referred to as the request for household registration) may delegate another person to perform these tasks on their behalf; except in cases of marriage registration, re-registration of marriage, and acknowledgment of parentage, which cannot be delegated to another person, but one party may directly submit the application at the competent household registration authority without requiring a power of attorney from the other party.^[1].

Chapter I. GENERAL PROVISIONS

Article 1. Scope of Regulation

The delegation must be in writing and certified in accordance with the law. In cases where the person being delegated is the grandparent, parent, child, spouse, brother, sister, or half-sibling of the delegator, the power of attorney does not need to be certified..

 2. In cases where a person registers the birth of a child as a grandparent, close relative as stipulated in Clause 1, Article 15 of the Household Registration Law, they do not need a power of attorney from the child's parents, but must agree with the child's parents on the contents of the birth registration.

1. A person requesting to obtain a certified copy of the civil status record, a certificate of marital status, or to register civil status matters as prescribed in Article 3 of the Civil Status Law (hereinafter referred to as the request for civil status registration) may authorize another person to perform on their behalf, except in cases of marriage registration, re-registration of marriage, and acknowledgment of parentage, which cannot be authorized to another person, but one party may directly submit the application at the competent civil status registration authority without needing a power of attorney from the other party.

The authorization must be made in writing and certified in accordance with the provisions of the law. In cases where the authorized person is the grandparent, parent, child, spouse, brother, sister, or half-sibling of the authorizing person, the power of attorney does not need to be certified.

2. In cases where the person registering the birth of a child is a grandparent or a close relative as stipulated in Clause 1, Article 15 of the Civil Status Law, they do not need a power of attorney from the child's parents, but must agree with the child's parents regarding the contents of the birth registration.

Article 3. Acceptance of registration files and issuance of results for household registration

1. The person accepting the file shall be responsible for checking the entire file; if the file is incomplete or not properly completed, they shall immediately guide the person submitting the file to supplement and complete it in accordance with the regulations.

In cases where the file cannot be supplemented or completed immediately, the person accepting the file must prepare a guidance document, specifying the types of documents and contents that need to be supplemented or completed, sign and clearly write their name.

3. The person requesting household registration may submit a certified copy from the original or a copy issued from the original book (hereinafter referred to as a copy) or a photograph accompanied by the original document for comparison. In cases where the person requesting submits a photograph accompanied by the original document, the person accepting shall be responsible for checking and comparing the photograph with the original and signing to confirm, without requiring submission of a copy of the document.

For documents presented when registering household, the person accepting shall be responsible for checking and comparing them with the information in the declaration form, taking a photograph or recording the information to keep in the file and returning the document to the presenter, without requiring submission of a copy or a photograph of the document.

4. When issuing the result of household registration, the person issuing the result shall be responsible for guiding the person requesting household registration to check the content of the household registration document and the Household Register.

If the person requesting household registration finds the content correct and consistent with the household registration registration file, they shall sign and clearly write their name in the Household Register according to the guidance of the person issuing the result.

5. When issuing the result of marriage registration, re-registration of marriage, both male and female parties must be present; when issuing the result of recognition of parent-child relationship, both the party recognizing and the party recognized as parent-child must be present.

6.^[3] Submission, acceptance, and resolution of requests for online household registration and issuance of results for online household registration shall be carried out in accordance with the provisions of Government Decree No. 87/2020/NĐ-CP dated July 28, 2020 on the Electronic Household Registration Database, online household registration, and detailed implementing regulations. Article 4. Resolution of Requests for Household Registration When Verification Results Are Not Received

In cases where household registration requires verification as stipulated in Clause 4, Article 22, Clause 2, Article 26, Clause 2, Article 27 of Government Decree No. 123/2015/NĐ-CP and Clause 4, Article 9, Clause 1, Article 12 of this Circular, if no response is received within 20 days from the date of sending the verification request document,

the household registration authority shall continue to process the file in accordance with the regulations. For cases involving verification of marital status, the person requesting issuance of a Certificate of Marital Status may provide a declaration regarding their marital status in accordance with Article 5 of this Circular. continue processing the file in accordance with the regulations. For cases verifying marital status, the person requesting a certificate of marital status may provide a declaration regarding their marital status in accordance with Article 5 of this Circular.

Article 5. Liability and Consequences of False Declarations

1. In cases where the registration authority permits the person requesting to register household records to establish a declaration regarding the content of the registration request, the registration authority must clearly explain to the declarant about the liability and legal consequences of making a false declaration.

2. The registration authority shall refuse to process or propose that the competent authority revoke the registration result if there is evidence to determine that the content of the declaration is not true.

Chapter II. GUIDELINES FOR REGISTERING CERTAIN HOUSEHOLD MATTERS

Section 1. BIRTH REGISTRATION

Article 6. Content of Birth Registration

The content of birth registration is determined according to Clause 1, Article 14 of the Household Registration Law, Clause 1, Article 4 of Decree No. 123/2015/NĐ-CP, and the following guidelines:

1. Determining the surname, ethnicity, and naming children must comply with the law and the requirement to preserve national identity, customs, and fine cultural traditions of Vietnam; names should not be excessively long or difficult to use.

2. If parents cannot agree on the surname, ethnicity, or place of origin for their child when registering the birth, these details will be determined according to custom but must ensure they follow the surname, ethnicity, or place of origin of either the father or mother.

Article 7. Birth Registration for Foreign Elements

1. The application for birth registration for children born abroad, with one or both parents being Vietnamese citizens, who have not been registered for birth abroad, and who reside in Vietnam, shall be carried out in accordance with the provisions of Article 29 of Decree No. 2020, amended and supplemented by: and the following guidelines:

a) Documents proving the lawful entry and residence in Vietnam of the child, as stipulated in Clause 2, Article 29 of Decree No. 123/2015/NĐ-CP, including: documents proving the lawful entry of the child into Vietnam (such as passports, international travel documents with entry stamps from immigration authorities) and a confirmation letter from the competent public security authority stating that the child is residing in Vietnam.

b) Determination of Vietnamese nationality for the child at birth is carried out in accordance with Vietnamese laws on nationality. registration Birth registration shall be carried out in accordance with Vietnamese laws on nationality.

2. In cases where parents choose foreign nationality for their child during birth registration, in addition to the agreement on choosing nationality, there must also be confirmation from the competent authority of the country where the child is chosen to hold nationality that the child has nationality in compliance with that country's laws. If the foreign authority does not confirm, the household registration authority will still carry out the birth registration, but leave the section on nationality blank in the Birth Registration Certificate and Birth Registration Book.

Article 8. Birth Registration for Individuals with Personal Files and Documents

1. The People's Committee of the commune where the individual resides currently shall carry out the birth registration for of Vietnamese citizens residing in the country, born before January 1, 2016, who have not registered their birth but has have personal files and documents (originals or certified copies) such as: identity documents as prescribed in Clause 1, Article 2 of Decree No. 123/2015/NĐ-CP;^[4] other documents issued by competent authorities in Vietnam.

2. The People's Committee of the district where the individual resided before departure shall carry out the birth registration for of Vietnamese citizens settled abroad, who have not registered their birth, if they have personal files and documents according to as prescribed in Clause 1 of this Article, Industry and which indicate birthplace in Vietnam.recorded place of birth in Vietnam.

3. The application for birth registration for the cases specified in Clauses 1 and 2 of this Article includes: the birth registration form, a declaration confirming that the birth has not been registered; and other documents as prescribed in Points b and c, Clause 1, Article 26 of Decree No. 123/2015/NĐ-CP.

The procedures for handling and content of birth registration are implemented in accordance with Clauses 2, 3, and 5, Article 26 of Decree No. 123/2015/NĐ-CP and the provisions in Clauses 3 and 4, Article 9 and Article 10 of this Circular..

Article 9. Documents and materials serving as the basis for re-registering birth

Documents and materials serving as the basis for re-registering birth as prescribed in point b, Clause 1, Article 26 of Decree No. 123/2015/NĐ-CP include:

1. A certified copy of the Birth Registration Certificate issued by a competent authority of Vietnam.

2. The original or a certified copy of a document with equivalent value to the Birth Registration Certificate issued before 1945 in the North and before 1975 in the South.

3. In cases where the person requesting to re-register their birth does not have the documents prescribed in Clauses 1 and 2 of this Article, then the following valid documents issued by a competent authority of Vietnam shall serve as the basis for determining the content of re-registering the birth:

a) Identity Card, Citizen Identification Card, or Passport;

b)^[5] The application and procedures for requesting confirmation are Form 1 - HĐ/HTQT and the provisions in Section D.III of Circular No. 133/2004/TT-BTC, supplemented with the following specific information:b) Proof of residence;

c) Graduation Certificates, Certificates, Diplomas, School Records; hd) Other documents containing information about the individual's surname, name, date of birth, issued or confirmed by a competent authority;

4. In cases where the documents of the person requesting to re-register their birth do not contain information proving the relationship between parent and child, the civil status registration office shall issue a written request to the competent public security agency to verify such information.

If the public security agency responds that there is no information, the civil status registration office shall require the person requesting to re-register their birth to make a written declaration regarding the information about their parents as prescribed in Articles 4 and 5 of this Circular and determine the content of the birth registration based on the declaration. regarding The person requesting to re-register their birth is responsible for submitting full certified copies of the above-mentioned documents (if available) and declaring that they have submitted all the documents they possess; they bear responsibility for the consequences of making false declarations according to Article 5 of this Circular.

4. In cases where the documents of the person requesting to re-register their birth do not contain information proving the relationship between parent and child, the civil status registration office shall issue a written request to the competent public security agency to verify such information.

If the public security agency responds that there is no information, the civil status registration office for shall require the person requesting to re-register their birth to make a written declaration regarding the information about their parents as prescribed in Articles 4 and 5 of this Circular and determine the content of the birth registration based on the declaration.

Article 10. Determination of the Content of Re-registering Birth

1. In cases where the person requesting to re-register their birth has documents as prescribed in Clause 4, Article 26 of Decree No. 123/2015/NĐ-CP and Clauses 1 and 2 of Article 9 of this Circular, the content of re-registering the birth shall be determined based on those documents.

2. At the time of re-registering the birth, if the information about the parents and the individual requesting to re-register their birth differs from the content of the documents specified in Clause 1 of this Article, then the individual must present valid documents proving the changes. If the change in information complies with the provisions of the law, the content of re-registering the birth shall be determined based on the changed information; the previous information will be recorded on the back of the Birth Registration Certificate and in the "Notes" section of the Birth Registration Book.

In cases where the parents of the person requesting to re-register their birth have died, the "Residence" section in the Birth Registration Book and Birth Registration Certificate shall state: "Deceased".

In cases where administrative place names have changed compared to the place names recorded in the previously issued documents, the current administrative place name shall be recorded; the previous administrative place name shall be recorded on the back of the Birth Registration Certificate and in the "Notes" section of the Birth Registration Book.

Section 2. REGISTRATION OF MARRIAGE AND ISSUANCE OF MARRIAGE STATUS CERTIFICATE

Article 11. Registration of Marriage Involving Foreign Elements

1. Verification procedures in the marriage registration process as prescribed in Clause 2, Article 38 of the Civil Status Law and Clause 1, Article 31 of Decree No. 123/2015/NĐ-CP shall be carried out as follows:

Within ten working days from the date of receiving complete and valid files, the Legal Affairs Office shall be responsible for studying and examining the marriage registration file.ofIn cases of complaints or reports regarding the marriage not meeting the conditions for marriage as stipulated in the Marriage and Family Law hor if it is found that there are issues requiring clarification regarding the personal circumstances of either party or the documents in the marriage registration file, the Legal Affairs Office shall cooperate with relevant agencies related to exposure to chemical toxins to verify and clarify.

During the examination and verification process, if necessary, the Legal Affairs Office may conduct direct interviews with both parties to clarify their personal circumstances, willingness to marry, and purpose of marriage.

2. In cases where Vietnamese citizens have been issued permits for residence abroad by a competent foreign authority and wish to marry each other or marry a Vietnamese citizen residing in Vietnam, the authority to register the marriage belongs to the People's Committee at the district level as prescribed in Article 37 of the Civil Status Law.

3. Documents proving the marital status of foreigners are documents issued by the competent authority of the country of which they are citizens.

Article 12. Issuance of Marriage Status Confirmation Certificate

The issuance of the Marriage Status Confirmation Certificate shall be carried out in accordance with Articles 21, 22, and 23 of Decree No. 123/2015/NĐ-CP and the following guidelines:  Decision No. 123/2015/ND-CP and the following guidelines:

1. In cases where the person requesting ||| again the Marriage Status Confirmation Certificate for marriage purposes does not return amended and supplemented by Law No. 87/2025/QH15; the Marriage Status Confirmation Certificate the previously issued certificate, then the person requesting must clearly state the reasons for not being able to return the Marriage Status Confirmation Certificate. d.1. Amount of taxable income in Vietnam:within the period 0three working days from dated the date of receiving the application file, the household registration authority has legal documents to exchange information with the place where the marriage was previously intended to be registered for verification. If verification cannot be conducted or no results are received from the verification, the household registration authority permits the person requesting to make a declaration regarding their marital status pursuant to the provision at in accordance with Articles 4 and 5 of this Circular..

2. The Marriage Status Confirmation Certificate is valid until the date of change in marital status or six months from the date of issuance, whichever comes first.

Example: The Marriage Status Confirmation Certificate was issued on February 3, 2020, but on February 10, 2020, the person who received the Marriage Status Confirmation Certificate registered for marriage, then the Marriage Status Confirmation Certificate is only valid until February 10, 2020.

3. In cases where the entity implements audit recommendations, inspections, or financial authorities' requests for activities under its management during the year, the entity must prepare a report on the implementation of audit recommendations, inspections, and financial authorities' requests in accordance with this Circular. Data implemented according to audit recommendations and inspection agencies' requests for projects using state budget investment funds reported according to the model specified in Circular No. 85/2017/TT-BTC dated August 15, 2017 of the Ministry of Finance regarding the final settlement of state budget investment fund usage according to annual fiscal years and other relevant documents shall not be consolidated into the reporting form specified in this Circular. Requesting issuance the Marriage Status Confirmation Certificate FOR use into for marriage purposes ofthe household registration authority only issues one (01) copy for the person requestingit. In the Marriage Status Confirmation Certificate, the full name, year of birth, nationality, and identity documents of the person intending to marry, and the place where the marriage is intended to be registered must be clearly stated.

Example: This certificate is issued for the purpose of registering for marriage with Mr. Nguyen Viet K, born in 1962, a Vietnamese citizen, Passport number: B123456 issued by the Embassy of Vietnam in the Federal Republic of Germany on February 1, 2020; at the People's Committee of Hoai Duc District, Hanoi City.

This certificate is issued for the purpose of registering for marriage with Mr. KIM JONG DOEK, born in 1970, South Korean nationality, Passport number HQ12345 issued by the competent authority of South Korea on February 2, 2020; at the competent authority of South Korea, in South Korea.

4. In cases Requesting issuance the Marriage Status Confirmation Certificate for use for other purposes, not FOR for marriage registration, then the person requesting does not need to meet the conditions for marriage; in the Marriage Status Confirmation Certificate the purpose of use must be clearly stated, and it is not valid for marriage registration . The quantityissued according to request. the Marriage Status Confirmation Certificate Example: This certificate is issued for the purpose of purchasing a house, and it is not valid for marriage registration

V. In cases where the person requests the issuance of a Marriage Status Confirmation Certificate to marry a person of the same gender.

5or to marry a foreigner at a foreign diplomatic mission in Vietnam send a text message the household registration authority will refuse to process the request. the civil status registration authority will refuse to process.

Section 3. DEATH REGISTRATION, PARENTAL ADOPTION, CHILD ADOPTION

Article 13. Death Registration

Death registration shall be carried out in accordance with Section 7 of Chapter II of the Household Registration Law and the following guidelines:

1. In cases of death registration for persons who have been deceased for a long time, without a Death Notice or substitute document for the Death Notice as stipulated in Clause 2 of Article 4 of Decree No. 123/2015/NĐ-CP, the person requesting death registration must provide legitimate documents, materials, and evidence issued or confirmed by a competent authority proving the death event.

2. If the person requesting death registration does not provide documents, materials, or evidence as required under Clause 1 of this Article or if such documents, materials, or evidence are not legitimate or do not ensure evidentiary value then the household registration authority will refuse to register the death.

Article 14. Evidence to prove parent-child relationship

The evidence to prove the parent-child relationship as stipulated in Clause 1, Article 25 and Clause 1, Article 44 of the Household Registration Law includes one of the following documents or materials:

1. A document from a health agency, an appraisal agency, or another competent authorityorganization either domestically or abroad confirming the father-child relationship or mother-child relationship.

2. In cases where there is no evidence to prove the parent-child relationship as stipulated in Clause 1 of this Article, the parties recognizing the parent-child relationship shall issue a declaration regarding the parent-child relationship in accordance with Article 5 of this Circular, with at least two witnesses attesting to the parent-child relationship. Article 15. Combining the registration of birth and recognition of parent-child relationship

1. When registering the birth for a child and there is a request to recognize the parent-child relationship, the People's Committee of the commune where the

father or mother resides shall combine the procedures for birth registration and parent-child relationship recognition. In cases where birth registration is combined with parent-child relationship recognition and one party requesting it is a foreigner or a Vietnamese citizen residing abroad, the authority belongs to the People's Committee of the district where the father or mother who is a Vietnamese citizen resides.

Combined

2. File birth registration and parent-child relationship recognition include:

a) Birth registration form, Parent-child relationship recognition registration form according to the prescribed model;

b) Birth certificate or substitute documents for the Birth Certificate as stipulated in Clause 1, Article 16 of the Household Registration Law;

c) Evidence proving the parent-child relationship as stipulated in Article 14 of this Circular.

c) Providing technical assistance to provinces and centrally administered cities under their jurisdiction in developing local technical standards on clean water quality.Procedure, process Method and location for combined birth registration and parent-child relationship recognition shall be carried out in accordance with Clause 1, Clause 2, Article 16 and Article 25 of the Household Registration Law when under the jurisdiction of the People's Committee of the commune; in accordance with Clause 1, Clause 2, Article 36 and Article 44 of the Household Registration Law when under the jurisdiction of the People's Committee of the district.

The content of birth registration is determined in accordance with Clause 1 Article 4 of Decree No. 123/2015/NĐ-CP and Article 6 of this Circular. The Birth Certificate and Extract of Parent-Child Relationship Recognition shall be issued simultaneously to the applicant.

Article 16. Registration of parent-child relationship, supplementary household registration in certain special cases

1. In cases where a man and woman live together as husband and wife without registering marriage, have a child, and the child lives with the father, when the father processes the recognition of the child and cannot contact the mother, the mother's opinion is not required in the parent-child relationship recognition registration form.

If there is a Birth Certificate and identity documents of the mother, the information about the mother will be recorded according to the Birth Certificate and identity documents of the mother. If there is no Birth Certificate and identity documents of the mother, the information will be recorded based on the information provided by the father; the father is responsible for the information he provides.

2. In cases where a child born before the registration of marriage has already been registered for birth but does not have information about the father, x if the couple acknowledges the child as their common child through a written statement, they do not need to go through the procedure for recognizing the father and child, but only need to go through the supplementary household registration procedure to record the information about the father in the Birth Registration Book and Birth Certificate of the child.

3. In cases where a child born before the registration of marriage has not yet been registered for birth, and when registering the birth, the couple acknowledges the child as their common child through a written statement, the information about the father will be immediately recorded in the Birth Certificate of the child without needing to go through the procedure for recognizing the father and child.

d.1. Amount of taxable income in Vietnam:responsibility, legal consequences of providing false information about the mother and issuing a written acknowledgment of a common child that is not true as stipulated in Clause 1, Clause 2, Clause 3 of this Article shall be handled in accordance with Article 5 of this Circular.

4. In cases where a child is born or the wife is pregnant during the marriage period but the wife or husband does not acknowledge as animals ) are determined according to the following formula: or someone else wants to recognize the child, it shall be determined by the People's Court in accordance with the law.

In cases where the People's Court refuses to handle, the household registration registration agency accepts, Method and location Agreement letter birth registration for children whose father cannot be identified or parent-child relationship recognition, file must include a refusal decision from the People's Court and evidence proving the father-child relationship as stipulated in Clause 1, Article 14 of this Circular.

Section 4. AMENDMENT, CORRECTION, AND SUPPLEMENTATION OF HOUSEHOLD REGISTRATION INFORMATION

Article 17. Correction of Household Registration

1. The correction of household registration shall only be resolved when there is a confirmed error in the registration of household registration; it shall not correct the content on validly issued household registration documents to legitimize information on other personal files or documents. after determined to have errors when registering civil status; not correcting the content on valid civil status documents to legitimize information on other personal documents.

2. Errors in household registration are errors made by the person registering the household registration or errors made by the registration authority.

3. The correction content The correction of the registration of death falls within the jurisdiction of the authority that registered the death,upon the request of theperson who responsibility registered the death as stipulated in Article 33 of the Household Registration Law.

Article 18. Supplementing Household Registration Information

1. Household registration documents specified in Clause 2, Article 75 of the Household Registration Law have validity for use without needing to supplement missing household registration information compared to the current household registration form.

2.^[6] Validly issued household registration documents with missing household registration information may be supplemented if there are documents or materials issued by authorized agencies or organizations proving such information.

The requirement to record the addition of Vietnamese nationality shall only be implemented for household registration documents issued from January 1, 2016 onwards, after confirming that the individual requesting the addition has Vietnamese nationality according to the provisions of the Vietnamese Nationality Law.

3. In cases where an individual was registered for birth before January 1, 2016 but the Birth Registration Certificate or Birth Register does not record the date of birth, the date of birth can be supplemented based on the Birth Certificate or confirmation document from the healthcare facility where the individual was born.

If there is no Birth Certificate and no confirmation document from the healthcare facility, the date of birth will be determined as follows:

a) For individuals whose personal files or documents consistently record the date of birth, the date of birth will be determined according to that date.

If the date of birth in personal files or documents is inconsistent, it will be determined according to the earliest validly issued or confirmed date of birth.

b) For individuals without personal files or documents or whose personal files or documents do not contain the date of birth, the individual requesting the addition may affirm the date of birth according to the provisions of this Circular.

c) If the date of birth cannot be determined according to the guidance at point a and point b of this clause, then the date of birth is January 1 of the year of birth; if the month of birth can be determined but not the day of birth, then the day of birth is the first day of the month of birth.

4. When the agency responsible for supplementing household registration information is not the previous household registration agency, after processing, it must notify in writing along with a copy of the household registration extract to the previous household registration agency to record in the Household Register; if the previous household registration agency is a representative office, it must notify the Ministry of Foreign Affairs.

Article 19. Amendment and Supplement of Household Registration Information for Adopted Children

1. After being granted adoption, upon the request of the adoptive parents, the People's Committee of the place where the birth was previously registered or the place of residence of the adopted child shall implement changes to the household registration as stipulated in Articles 26, 27, 28, and 46 of the Household Registration Law.

2. In cases where the adopted child is an abandoned child or a child whose parents are unknown, upon the request of the adoptive parents, the People's Committee of the place where the birth was previously registered or the place of residence of the adopted child shall supplement the information of the adoptive parents in the section regarding parents in the Birth Registration Certificate and Birth Register; the Note section of the Birth Register must clearly state "adoptive parents".

3. In cases where a stepchild or half-sibling is adopted by a stepparent or stepmother, if the Birth Registration Certificate and Birth Register still have blank sections regarding the father or mother, the People's Committee of the place where the birth was previously registered or the place of residence of the adopted child shall supplement the information about the stepparent or stepmother in the section regarding parents in the Birth Registration Certificate and Birth Register; the Note section of the Birth Register must clearly state "stepparent" or "stepmother".

If the Birth Registration Certificate and Birth Register already contain sections regarding both the father and mother, upon the request of the stepparent or stepmother, the People's Committee of the place where the birth was previously registered or the place of residence of the adopted child shall change the section regarding the stepparent or stepmother in the section regarding the father or mother in the Birth Registration Certificate and Birth Register; the Note section of the Birth Register must clearly state "stepparent" or "stepmother".

Article 20. Changing, correcting, supplementing household registration information, and re-determining ethnicity in certain special cases

1. In cases where changing, correcting, supplementing household registration information, or re-determining ethnicity was previously registered with the Department of Justice, the authority to resolve such matters shall be determined as follows:

a) Where the person requesting the change is a Vietnamese citizen residing abroad, the People's Committee of the district where they resided before leaving the country shall carry out the change, correction, supplementation of household registration information, and re-determination of ethnicity;

b) Where the person requesting the change is a foreigner residing in Vietnam, the People's Committee of the district where that person resides shall carry out the correction and supplementation of household registration information;

c) Where the person requesting the change is a foreigner not residing in Vietnam, the People's Committee of the district where the Department of Justice previously registered the household registration matter shall carry out the correction and supplementation of household registration information.

After completing the change, correction, supplementation of household registration information, and re-determination of ethnicity, the People's Committee of the district shall send a notification along with a copy of the extracted household registration record to the Department of Justice for annotation in the Household Registration Book according to regulations.

2. In cases where changing, correcting, supplementing household registration information, or re-determining ethnicity occurs but the person requesting does not have the original household registration document or the registration agency no longer retains the Household Registration Book, the registration agency shall still accept and process according to regulations.

After issuing the Extracted Record of Change, Correction, Supplemental Information, and Re-Determined Ethnicity for the person requesting, the civil servant handling household registration shall record the content of the change, correction, supplementation of household registration information, and re-determined ethnicity in the Notes section of the Household Registration Book or on the back of the original household registration document according to regulations.

Section 5. RECORDING IN THE HOUSEHOLD REGISTRATION BOOK MATTERS OF CHANGES TO HOUSEHOLD REGISTRATION BASED ON COURT JUDGMENTS AND DECISIONS OF AUTHORITATIVE STATE AGENCIES; RECORDING IN THE HOUSEHOLD REGISTRATION BOOK MATTERS OF HOUSEHOLD REGISTRATION OF VIETNAMESE CITIZENS RESOLVED BY FOREIGN AUTHORITATIVE AGENCIES; ISSUING COPIES OF EXTRACTED RECORDS OF HOUSEHOLD REGISTRATION

Article 21. Recording in the Household Registration Book matters of changes to household registration based on court judgments and decisions of authoritative state agencies

1. The household registration registration agency, upon receiving a notification accompanied by an extract of the judgment or a copy of the decision related to the change of household registration information of an individual, shall record the change of household registration in the book according to Clause 1, Article 30 of the Household Registration Law; if the Household Registration Book has been transferred to a higher-level household registration management agency, it shall send a notification accompanied by a copy of the judgment extract or decision copy to the agency currently storing the Household Registration Book for continued recording in the Household Registration Book.

2. In cases where the household registration registration agency has not yet received a notification accompanied by an extract of the judgment or decision copy, but the person whose household registration information has changed provides a valid judgment extract or decision copy that has taken legal effect, the household registration registration agency shall also record in the Household Registration Book according to this Clause 1, while noting the content of the change on the back of the original household registration document. If the agency making the note is not the previous household registration agency, it shall note the content of the change on the back of the original household registration document, and simultaneously send a copy of the judgment extract or decision copy to the previous household registration agency for recording in the Household Registration Book.

Article 22. Recording in the Household Register the civil status of Vietnamese citizens that has been resolved at competent authorities abroad

1. Vietnamese citizens born abroad who have been registered for birth at competent foreign authorities, if they request to record their birth in the Household Register, the household registration authority shall record it in the Household Register, issue an extract of the recording of birth in the Household Register, and provide a copy of the Birth Registration Certificate to the person making the request.

2. In cases where Vietnamese citizens do not usually residence in Vietnam request to record their divorce to proceed with registering a new marriage at competent Vietnamese authorities, this shall be carried out at the People's Committee of the district where the previous marriage was registered or where the new marriage will be registered..

Article 23. Issuing copies of extracts from the Household Register

1. The household registration authority currently holding the Household Register or managing the Electronic Household Register Database has the authority to issue copies organize credit institutions, foreign bank branches are responsible for organizing the implementation of this Circular.of extracts from the Household Register. The content of the copy of the extract from the Household Register must be recorded accurately according to the information in the Household Register, the Electronic Household Register Database. N |||the information in the Household Register, the Electronic Household Register Database that are not available to fill in into the current template of the copy organize credit institutions, foreign bank branches are responsible for organizing the implementation of this Circular.of the extract from the Household Register should be left blank.

2. In cases where the previous Household Register recorded age, the household registration authority shall determine the year of birth corresponding to the note section of of the Household Register, then issue a copy organize credit institutions, foreign bank branches are responsible for organizing the implementation of this Circular.of the extract from the Household Register.

Example: The Birth Registration Booklet from 1975 records the father's age as 25 years old and the mother's age as 23 years old, thus determining the father's year of birth: 1950, the mother's year of birth: 1952.

3. In cases where personal information has been changed, corrected, supplemented of individuals registered in accordance with the law continues to be updated into the information in the Household Register, re-determined nationality, recorded in the Household Register the change in civil status according to the judgment or decision of the competent state agency, recorded in the Household Register the civil status of Vietnamese citizens has been resolved at competent authorities abroad, the information in the copy of the Birth Registration Certificate, the copy organize credit institutions, foreign bank branches are responsible for organizing the implementation of this Circular.of the extract from the Household Register is the updated information according to the content recorded in the Note section of the Household Register.

In cases where a request is made for a copy of the Marriage Extract, and in the Marriage Registration Booklet there is a note on the change in civil status according to a divorce judgment or decision that has taken legal effect, recorded in the Household Register the divorce that has been resolved at competent foreign authorities then List Remarks Industry and The copy of the Marriage Extract shall clearly state: Divorced according to Judgment/Decision number... dated... month... year... of the Court...

Section 6. REGISTRATION OF BIRTHS, DEATHS, AND MOBILE MARRIAGES

Article 24. Cases of registration of births, deaths, and mobile marriages

1. In cases where children are born and their parents are disabled or ill and unable to register their birth; parents are detained, under arrest, or serving a prison sentence without grandparents or other relatives or these people are not 1. The economic and technical standards prescribed in this Circular are the maximum levels, ensuring accurate and sufficient costs to complete the provision of public services according to quality criteria and standards. able to register the birth of the child, the People's Committee of the commune shall conduct mobile birth registration.

In cases where the deceased has no relatives, relatives do not live in the same commune area, or are elderly, weak, or disabled and unable to register death, the People's Committee of the commune shall conduct mobile death registration.

In cases where both male and female parties reside in the same commune area and one or both of them are disabled or ill and unable to register marriage, the People's Committee of the commune shall conduct mobile marriage registration.

2. Besides the cases stipulated in Clause 1 of this Article, based on the actual conditions of the locality, the People's Committee of the commune decides to organize mobile birth, death, and marriage registration.

3. The People's Committee of the commune is responsible for arranging time, budget, and human resources to implement mobile household registration in accordance with Clause 1 and Clause 2 of this Article in a suitable form, ensuring that all events of birth, death, and marriage of citizens are fully registered.

Article 25. Procedures for Mobile Birth Registration and Death Registration

1. The judicial officer - civil status registrar at the commune level assigned to handle mobile birth registration and death registration shall be responsible for preparing all types of application forms, civil status documents, and necessary conditions to carry out mobile registration at individual residences or at designated registration locations, ensuring convenience for citizens.

At the location for mobile civil status registration, the judicial officer - civil status registrar shall guide the applicant to fill in all information on the application form; check the supporting documents for birth registration and death registration according to the Civil Status Law, Decree No. 123/2015/NĐ-CP, and this Circular; write the Receipt for Application. The deadline for issuing results of mobile birth registration and death registration shall not exceed five working days from the date of receipt.

2. Within two working days from the date of receiving the application file as stipulated in Clause 1 of this Article, the judicial officer - civil status registrar shall submit the civil status documents for signature by the Chairman of the Commune People's Committee and record the registration content in the corresponding Civil Status Book.

Within five days as prescribed in Clause 1 of this Article, the judicial officer - civil status registrar shall bring the civil status documents and Civil Status Book to deliver the results to the applicant at the mobile registration location; guide the citizen to sign and clearly write their full name in the Civil Status Book as prescribed; organize credit institutions, foreign bank branches are responsible for organizing the implementation of this Circular.in the Note section of the Civil Status Book, clearly state "Mobile Registration".

4. In cases where the applicant cannot read, the judicial officer - civil status registrar shall directly fill in the application form, then read the content back to the applicant and guide them to affix their thumbprint on the application form. When delivering the results of civil status registration, the judicial officer - civil status registrar must read the content of the civil status documents aloud to the applicant and guide them to affix their thumbprint in the Civil Status Book.

This provision also applies to the procedures for mobile marriage registration as stipulated in Article 26 of this Circular.

Article 26. Procedures for Mobile Marriage Registration

1. The judicial officer - civil status registrar at the commune level assigned to handle mobile marriage registration shall be responsible for preparing all types of application forms, civil status documents, and necessary conditions to carry out mobile registration. At the mobile registration location, the judicial officer - civil status registrar shall be responsible for checking and verifying the marriage conditions of both parties; guiding citizens to fill in all information on the marriage registration application form; writing the Receipt for Application. The deadline for issuing results of mobile marriage registration shall not exceed five working days from the date of receipt.

2. Within five days as prescribed in Clause 1 of this Article, if it is determined that both parties meet the marriage conditions as stipulated in the Marriage and Family Law, the judicial officer - civil status registrar shall submit the Marriage Certificate for signature by the Chairman of the Commune People's Committee, then proceed to issue the Marriage Certificate to both parties at the mobile registration location.

Chapter III. MODEL OF CIVIL STATUS DOCUMENTS AND CIVIL STATUS BOOKS; GUIDELINES FOR MANAGEMENT AND USE OF CIVIL STATUS DOCUMENTS AND CIVIL STATUS BOOKS

Section 1. MODEL OF CIVIL STATUS DOCUMENTS AND CIVIL STATUS BOOKS

Article 27. Model of Civil Status Documents and Civil Status Books

a) Two Register models (Annex I);

a) List of civil status documents printed and distributed by the Ministry of Justice (Annex 1);

b) List of Civil Status Books printed and distributed by the Ministry of Justice (Annex 2);

c) List of civil status documents published on the Ministry of Justice's online portal, which registration agencies may print and use (Annex 3);

d) List of Civil Status Books published on the Ministry of Justice's online portal, which registration agencies may print and use (Annex 4);

đ) List of application forms for civil status registration published on the Ministry of Justice's online portal, which registration agencies and citizens may print and use (Annex 5)^[7]; 

2. Standards regarding size, color, and technical details of the model civil status documents and Civil Status Books are described specifically in the annexes issued together with this Circular.

Article 28. Authority to Print and Issue Sample Household Registration Documents

1. The Ministry of Justice shall print and issue Birth Certificates (original and copies), Marriage Certificates (originals), Birth Registration Books, Marriage Registration Books, Death Registration Books as specified in points a and b, Clause 1, Article 27 of this Circular.

Provincial Departments of Justice shall contact the Ministry of Justice to obtain sample documents and household registration books and shall be responsible if local household registration agencies use sample documents and household registration books not issued by the Ministry of Justice. model civil status documents, Civil Status Books, and must bear responsibility if the local civil status registration authority uses model civil status documents, Civil Status Books not issued by the Ministry of Justice..

2. In cases where the household registration agency has already used a common registration and management system for household registration, it shall be provided with blank forms for Birth Certificates (originals and copies) and Marriage Certificates (originals) as specified in point a, Clause 1, Article 27 of this Circular for use. Software If the civil status registration and management office shares the same model, they shall be provided with blank forms of the Birth Registration Certificate (original and copy), Marriage Certificate (original) according to the list specified in Point a, Clause 1, Article 27 of this Circular for use.

3. Sample Extracts of Household Registration (originals and copies) shall be issued as specified in point c, Clause 1, Article 27 of this Circular; sample Household Registration Application Forms shall be issued as specified in point đ, Clause 1, Article 27 of this Circular and published on the Ministry of Justice's website (at the address: www.moj.gov.vn). Household registration agencies may access and print these forms for use.

Individuals requesting household registration may access the Ministry of Justice's website to print and use the Household Registration Application Forms. If individuals cannot print the forms themselves, the household registration agency shall be responsible for printing and providing them free of charge.

4. The model Civil Status Book issued according to the list specified in Point d, Clause 1, Article 27 of this Circular shall be published on the Ministry of Justice's electronic portal (at the address: www.moj.gov.vn), and the civil status registration authority may access it. 4. Sample Household Registration Books shall be issued as specified in point d, Clause 1, Article 27 of this Circular and published on the Ministry of Justice's website (at the address: www.moj.gov.vn). Household registration agencies may access and print these books for use.

In cases where the domestic civil status registration authority cannot print themselves, the Department of Justice of provinces and centrally-administered cities shall be responsible for printing and distributing these models to the civil status registration authorities within their jurisdiction for use or contact with In cases where domestic household registration agencies cannot print the books themselves, provincial Departments of Justice shall be responsible for printing and issuing them to local household registration agencies for use or contacting the Ministry of Justice to obtain them.

5. The civil status registration authority shall be responsible for using civil status documents and Civil Status Books printed and distributed in accordance with the provisions of this Circular.

Section 2. GUIDELINES FOR RECORDING HOUSEHOLD REGISTRATION BOOKS AND DOCUMENTS, CLOSING HOUSEHOLD REGISTRATION BOOKS, STORING AND PRESERVING HOUSEHOLD REGISTRATION BOOKS

Article 29. Method of Recording Household Registration Books and Documents

1. Judicial officers - household registration officers at commune level, staff working in household registration at the Department of Justice, diplomatic and consular officials (hereinafter referred to collectively as household registration staff) must record directly into the Household Registration Book and household registration documents.civil status documentsThe content recorded must be accurate; handwriting must be clear, complete, without abbreviations, erasures; written in good quality ink of the same color; different colors of ink shall not be used; red ink shall not be used.

In cases where information technology is used to print civil status documents, high-quality black ink that does not smudge, blur, or fade must be used.

In cases where information technology is applied to print household registration documents, it must be printed using high-quality black ink that does not smudge, lose clarity, or fade.

3. The registration number for the year must be recorded continuously in sequence, starting from number 01 until the end of the year. If the book runs out before the end of the year, a new book shall be used and the numbering shall continue from the last number of the previous book, without restarting from number 01.

2. Household Registration Books must be stamped from the first page to the last page immediately upon opening the book. Entries must be made continuously in sequence, without skipping pages. amended and supplemented by Law No. 87/2025/QH15; continue using schedules 3. Registration numbers within the year must be recorded consecutively in order, starting from number 01 until the end of the year. If the book runs out before the end of the year, a new book should be used and entries continued from the last number of the previous book, without restarting from number 01. after completing the action If the book is not fully used by the end of the year, the household registration agency shall continue to use it for the following year after completing the closing procedures. at the end of the year 4. The number recorded on individual household registration documents must match the sequential number recorded in the Household Registration Book as stipulated in Clause 3 of this Article.

4. The number recorded on individual civil status documents must match the sequential number recorded in the Civil Status Book as stipulated in Clause 3 of this Article.

5. All columns and sections in the Household Registration Book and household registration documents must be filled out completely and accurately according to the instructions in the Household Registration Book and this Circular; dates must be recorded according to the Gregorian calendar.

6. Changes to individual civil status based on court judgments or decisions of competent state agencies shall be recorded in the Civil Status Book as follows:

6. Changes to individual household registration based on court judgments or decisions of competent state agencies shall be recorded in the Household Registration Book as follows:

a) Changes in nationality shall be recorded in the Notes section of the Birth Registration Book; such changes shall also be recorded in the Notes section of other Household Registration Books where the person whose nationality has changed has registered.

c) Re-determination of gender shall be recorded in the Note section of the Birth Registration Book of the person whose gender is being re-determined;

b) Determination of parent-child relationships shall be recorded in the Notes section of the Birth Registration Book of the child. List Note section of the Birth Registration Book;

c) Re-determination of gender shall be recorded in the Notes section of the Birth Registration Book of the person whose gender is being re-determined.

e) Recognition of guardianship shall be recorded in the Guardianship Registration Book;

d) Adoption and termination of adoption shall be recorded in the Adoption Registration Book and in the Notes section of the Birth Registration Book.

h) Declaration or revocation of declaration of death of a person shall be recorded in the Death Registration Book.

e) Divorce, annulment of illegal marriage, recognition of marriage shall be recorded in the Notes section of the Marriage Registration Book.

a) Birth registration shall be recorded in the Birth Registration Book;

f) Recognition of guardianship shall be recorded in the Guardianship Registration Book.

c) Guardianship shall be recorded in the Guardianship Registration Book;

g) Declaration or revocation of declaration of disappearance, death, or limitation of civil capacity shall be recorded in the Notes section of the Birth Registration Book.recording birth registration in the Civil Status Book h) Declaration or revocation of declaration of death shall be recorded in the Death Registration Book.recording birth registration in the Civil Status Book note added to the Birth Registration Book;

7. Household registration matters of Vietnamese citizens resolved by foreign competent authorities shall be recorded in the Household Registration Book as follows:

a) Birth registration shall be recorded in the Birth Registration Book. of individuals registered in accordance with the law continues to be updated into the information civil status, re-determination of ethnicity, and note added to the Civil Status Book for other civil status matters;

b) Marriage registration shall be recorded in the Marriage Registration Book.

h) Death registration shall be recorded in the Death Registration Book.

8. The registration and management agency currently storing the Household Register has the responsibility to record in the Household Register according to the provisions of Clause 6 of this Article immediately upon receipt of the judgment or decision.

In cases where the Household Register is stored at two levels, the registration and management agency, upon receiving the judgment or decision, shall record in the Household Register and then notify the other agency responsible for storing the remaining Household Register to ensure synchronized updates.

9. When recording in the Household Register, it must be done in accordance with the content of the household registration documents., the records in the Household Register regarding the household affairs of Vietnamese citizens resolved by competent authorities abroad should be recorded; if there are contents in the Household Register that are not present in the household registration documents, they should be left blank, and if there are contents in the household registration documents that are not present in the Household Register, they should be recorded in the Note section of the Household Register.

If the household information on the household registration documents or in the Household Register is not yet confirmed, determines it should be left blank, and should not be crossed out or marked.

Article 30. Recording Administrative Place Names on Household Registration Documents and Household Registers when there is a change

1. When there is a change in administrative place names, the part recording administrative place names on household registration documents and Household Registers shall be recorded according to the administrative place name at the time of registration.

2. When issuing a copy organize credit institutions, foreign bank branches are responsible for organizing the implementation of this Circular.of the household register, the part recording administrative place names in the copy organize credit institutions, foreign bank branches are responsible for organizing the implementation of this Circular.of the household register must be consistent with the administrative place name registered in the Household Register.

Article 31. Recording Birth Declaration and Birth Registration Book

1. The surname, middle name, and given name of the person being declared must be recorded in capital letters, with accents..

2. The date of birth of the person being declared must be recorded both numerically and in words.

3. The Place of Birth section shall be recorded as follows:

a) In cases where the child is born in a hospital, maternity home, health station, medical facility (hereinafter referred to collectively as a healthcare facility), the name of the healthcare facility and its address shall be recorded.

b) In cases where the child is born outside a healthcare facility, including cases of birth at home, on a means of transportation, on the street, in a temporary detention center, prison, or at another location, the actual administrative place name, where the child was born (recording all three levels of administrative units) shall be recorded.

c) In cases where the child is born abroad, the Place of Birth shall be recorded according to the city name and country name where the child was born; in cases where the child is born in a federal state, the city name, state name, and country name shall be recorded.

d) In cases of re-registering birth where full information about the place of birth cannot be determined, the Place of Birth N |||section shall be recorded as Vietnam if born in Vietnam or the country name if born abroad (for example: Vinh Phuc Province or United States) of the province 4. The Place of Residence section shall be recorded as follows:.

a) In cases where Vietnamese citizens reside within the country, it shall be recorded according to their permanent residence registration; in cases where there is no permanent residence registration, it shall be recorded according to their temporary residence registration

; in cases where there is neither a permanent nor a temporary residence registration, it shall be recorded according to their current place of residence.b) In cases where Vietnamese citizens reside abroad, it shall be recorded according to their permanent or temporary residence address abroad.

5. The Personal Identification Documents section of the person registering the birth declaration must clearly record: type of document, number, issuing authority

and date of issuance of the document., 6. The Birth Registration Office section must accurately record the name of the competent authority responsible for birth registration as stipulated by the Household Registration Law, specifically as follows:

a) In cases where birth registration falls under the jurisdiction of the People's Committee of a commune, the administrative place name

at three levels (commune, district, province) must be recorded. fully b) In cases where birth registration falls under the jurisdiction of the People's Committee of a district, the administrative place name

at two levels (district, province) must be recorded. c) In cases where birth registration falls under the jurisdiction of the Vietnamese representative office abroad, the name of the representative office must be recorded. 7. In cases where the father or mother of

the person being declared

is a foreign national, their name must be recorded correctly according to according to their passport or substitute travel document. Foreign place names and country names shall be written in Vietnamese phonetic transcription (for example: French Republic, Federal Republic of Germany, United States...); in cases where there is no Vietnamese phonetic transcription, they shall be written in Latin phonetic transcription (for example: Osaka; New York...).

8. The Note section on the back of the Birth Declaration used to record changes, corrections, and supplements.

9to household registration, determination of ethnicity; recording changes to household registration information based on judgments or decisions of competent state authorities. When implementing, the date, month, year of the note, the changed household registration information, and the type of document, number, name of the issuing authority, date, month, year of issuance of the document serving as the basis for the note must be clearly recorded. of individuals registered in accordance with the law continues to be updated into the information The guidance on recording surnames,

10middle names,given names, dates,places of residence, personal identification documents,, placesand countries registration, place name, country, Part recording subsequent changes to the information at this Article shall be applied to uniformly record in Household Registers and other household-related documents.

Article 32. Method of Recording Marriage Registration Certificate and Marriage Registration Book

1. The date of marriage registration is the day when both male and female parties are present, sign the Marriage Registration Book and the Marriage Registration Certificate at the civil status registration office. The marital relationship is established from the date of marriage registration, except in cases provided for in Clause 2 of this Article.

2. In cases of re-registering marriage or registering actual marriage as prescribed in Clause 2 of Article 44 of Decree No. 123/2015/NĐ-CP, recognizing the marital relationship according to Clause 2 of Article 11 of the Marriage and Family Law, re-registering marriage as prescribed in Article 13 of the Marriage and Family Law, the date of establishing the marital relationship shall be recorded on the back of the Marriage Registration Certificate.

In cases of re-registering marriage or registering actual marriage without being able to determine the previous marriage registration date or the date of cohabitation as husband and wife, the first day of the month and year of the marriage registration or cohabitation shall be recorded; if unable to determine the day and month, the date 01/01 of the previous marriage registration year or cohabitation year shall be recorded.

Article 33. Method of Recording Marriage Status Confirmation Certificate and Marriage Status Confirmation Book

1. Item “Marital Status” must be truthfully recorded about the current marital status of that person, specifically as follows:

- If never married, it should be clearly stated that currently not registered with anyone of- If currently married, it should be clearly stated that currently married to Mrs./Mr... (Marriage Registration Certificate number..., issued on... date... month... year...)..

- If living together as husband and wife before January 3, 1987 and have not divorced or there is no event of death or declaration of death of spouse, it should be clearly stated that currently

having a spouse as Mrs./Mr...- If registered marriage

or lived together as husband and wife before January 3, 1987 , but have since divorced and not remarried, it should be clearly stated that alreadyor had a spouse , but have since divorced according to Divorce Judgment/Divorce Decision number... dated... month... year... of the People's Court...; currently not registered with anyone for marriage registration , but spouse has died and not remarried, it should be clearly stated that, but spouse has died (Death Certificate/Extraction of Death Record/Judgment number:... issued by... on... date... month... year...); currently not registered with anyone.

or lived together as husband and wife before January 3, 1987 , but have since divorced and not remarried, it should be clearly stated that already- If the person who is married requests confirmation of marital status during the period before marriage registration, it should be clearly stated that during the period from... date... month... year... to... date... month... year... not registered with anyone , but have since divorced according to Divorce Judgment/Divorce Decision number... dated... month... year... of the People's Court...; currently not registered with anyone for marriage registration , but spouse has died and not remarried, it should be clearly stated thatcurrently married to Mrs./Mr... (Marriage Registration Certificate number..., issued by... on... date... month... year).

2. For Vietnamese citizens residing abroad requesting confirmation of marital status during their residence in Vietnam before departure; those who have resided in many different places requesting confirmation of marital status at their previous place of residenceshall clearly state the marital status of that person corresponding to; hresidence..

Example: Not registered with anyone during residence in Bong Lai Commune, Que Vo District, Bac Ninh Province from November 20, 1996 to March 4, 1998.In cases where the representative agency issues a Marriage Status Confirmation Certificate for Vietnamese citizens during their residence abroad, the "Place of Residence" item shall be recorded according to the current address of the applicant The marital status of that person is determined time based on the results of checking

Household Register, Electronic Civil Status Database managed by the representative agency and recorded similarly as prescribed in Clause

3In cases where the Authority issues a certificate of marital status for Vietnamese citizens residing abroad, the "Residence" field shall be filled in with the current residence address of the applicant.. The marital status of the person is determined based on the results of the verification Civil Status Book, Electronic Civil Status Database managed by the Authority, recorded similarly as stipulated in Clause 2 of this Article.

Article 34. Recording Format for Death Certificate Extracts and Death Registration Books

1. The "Deceased at" section shall be recorded according to the Death Notice or substitute document prescribed in Clause 2, Article 4 of Decree No. 123/2015/NĐ-CP, clearly stating the hour, minute, day, month, and year of death in both numerals and words; if the time and minute of death are unclear, FOR leave it blank.

2. The "Place of Death" section shall record the name of the medical facility and the administrative location where the medical facility is located when death occurs at a medical facility.

In cases of death on a means of transportation, due to an accident, in prison, temporary detention center, execution site, or at the office premises of an organization, or if the place of death cannot be determined, record the full three-level administrative location (commune, district, province) where the person died or where the body was found.

3. The "Cause of Death" section in the Death Registration Book shall be recorded according to the Death Notice or substitute document prescribed in Clause 2, Article 4 of Decree No. 123/2015/NĐ-CP; if there is no such document or the cause of death has not been determined, Gleave it blank. 4. Regarding the Death Notice or substitute document, it must clearly state the name of the document; its number, date, and year of issuance; and the issuing authority or organization. If the People's Committee of the commune has the authority to register deaths

and is responsible for issuing the Death Notice, send a text message then it will not issue the Death Notice; the Death Notice in the Death Certificate Extract and Death Registration Book shall be left blank. Article 35. Correcting Errors in Household Registry Books and Household Registry Documents During the registration of household affairs, if errors occur in recording the contents in the Household Registry Book, the civil servant handling household affairs must strike out the erroneous part, write it beside or above the original entry, without overwriting the old text, erasing, or writing over erased areas. If a page is left blank due to an error, the civil servant handling household affairs must draw a diagonal line across the blank page. List The note column of the Household Registry Book must clearly state the corrected content; the date, month, and year of correction; and the signature of the civil servant handling household affairs with their full name. The civil servant handling household affairs is responsible for reporting to the head of the household registration agency about the corrections made. The head of the household registration agency is responsible for reviewing and affixing a confirmation stamp on the corrected content.

The civil servant handling household affairs may not arbitrarily erase, correct, or supplement the content already recorded in the Household Registry Book.

1. When registering household affairs, if errors are found on household registry documents, the civil servant handling household affairs must invalidate those documents and reissue new ones, not providing the public with corrected household registry documents. 3. If errors are discovered after the completion of the household registration process as stipulated by law, the correction of household affairs shall be carried out according to the prescribed procedures.

Article 36. Opening and Closing Household Registry Books

The opening and closing of Household Registry Books by the household registration agency shall be conducted as follows:

Each volume of the Household Registry Book shall be numbered and recorded in sequential order for each type of book within the year, starting from number 01.

For example: - Guardianship Registration Book, Number: 01-TP/HT-2020-GH

2. During the            - Adoption Registration Book, Number: 01-TP/HT-2020-CMC.

The opening date of the book is the date of the first registered household event.

The closing date of the book

in cases where the book is exhausted but the year is not, in is the date of the last registered household event in the book; in cases where the year ends but the book is not fully utilized, close the book on December 31 of that year.

1. The civil servant handling household affairs must accurately tally the total number of registered household events in the book,

the number of cases requiring corrections as stipulated in Clause 1, Article 35 of this Circular,

and the number of pages left blank (if any).

After tallying as prescribed in Clause

2 of this Article, the civil servant handling Industry and household affairs must sign, clearly stating their full name; report to the head of the household registration agency for signature confirmation, clearly stating their full name, position, and affixing a stamp. are the date of the last civil status event registration in the book; if the book is not fully used by the end of the year, it shall be closed on December 31 of that year.

Example: Not registered with anyone during residence in Bong Lai Commune, Que Vo District, Bac Ninh Province from November 20, 1996 to March 4, 1998.civil status officer must clearly tally the total number of civil status events registered in schedulesthe number of cases requiring corrections as stipulated in Clause 1, Article 35 of this Circularthe number blank pages (if any).

3. After tallying in accordance with Clause 2 of this Article, the civil status officer must sign, write their full name, report to the head of the civil status registration authority for confirmation, write their full name, position, and affix the seal. This Clause has been amended in accordance with Clause 3, Article 2 of

Article 37. Storage of Household Registration Books and Household Registration Application Files

1. Household Registration Books, household registration application files shall be kept, preserved, stored permanently for use to serve the needs of the people and state management activities.

2. The Consular Affairs Department, Diplomatic Missions, People's Communes, District People's Committees, Departments of Justice have the responsibility to store, preserve, exploit and use Household Registration Books in accordance with the provisions of the law; implement measures to prevent typhoons, floods, fires, dampness, and pests to ensure safety.

Head of the agency shall bear responsibility for loss, damage or exploitation and use of Household Registration Books contrary stipulating legal regulations.

Chapter IV. IMPLEMENTATION PROVISIONS^[8]

Article 38. Transitional Provisions

1. Household registration application files received by the household registration office before the date This Circular takes effect but have not yet been resolved shall continue to be processed according to the provisions of Circular No. 15/2015/TT-BTP on the 16th the 11 year 2015 of the Ministry of Justice detailing certain provisions of the Household Registration Law and Decree No. 123/2015/NĐ-CP dated November 15, 2015 of the Government detailing certain provisions and implementation measures of the Household Registration Law (hereinafter referred to as Circular No. 15/2015/TT-BTP).

2. Birth certificates, Marriage Certificates, of the Household Register according to the model issued together with Circular No. 15/2015/TT-BTP currently in use at household registration offices may continue to be used until the end of December 31, 2020.

Other cases of household registration applications received from the date this Circular takes effect shall be issued household registration documents according to the model issued together with this Circular.

Article 39. Effectiveness and Replacement of Circular No. 15/2015/TT-BTP.

1. This Circular takes effect from 16 the 7 year 2020 During the process of implementation, if there are difficulties

2. or obstacles, please promptly report to the People's Committees of provinces and centrally governed cities, Departments of Justice for guidance.Number: 3884/VBHN-BTP