Decree No. 09/2019/NĐ-CP on the reporting system of state administrative agencies

DECREE

Regulations on Reporting Systems for State Administrative Agencies

Pursuant to the Government Organization Law dated June 19, 2015;

Pursuant to the Law on Organization of Local Administration dated June 19, 2015;

Pursuant to the Law on Legislative Acts dated June 22, 2015;

Pursuant to the Law on Electronic Transactions dated November 29, 2005;

Pursuant to the Law on Information Technology dated June 29, 2006;

Pursuant to the Law on Access to Information dated April 6, 2016;

Pursuant to the Law on Cybersecurity dated November 19, 2015;

Pursuant to the Law on Cybersecurity dated June 12, 2018;

At the proposal of the Minister, Head of the Government Office;

The Government promulgates this Decree stipulating the reporting system for state administrative agencies.

PART I

GENERAL PROVISIONS

Article 1. Scope of Regulation

1. This Decree stipulates on:

a) Principles, authority to issue, and contents of the reporting system for state administrative agencies in their reporting activities among state administrative agencies and between state administrative agencies and related organizations and individuals;

b) Requirements for issuing the reporting system;

c) Application of information technology in implementing the reporting system and building the National Reporting Information System;

d) Rights and responsibilities of agencies, organizations, and individuals in implementing the reporting system.

2. This Decree does not regulate:

a) Reporting regime for statistical purposes as prescribed by laws on statistics;

b) Confidential reporting regimes as prescribed by laws on state secrets;

c) Reporting systems within individual state administrative agencies.

Article 2. Applicability

1. State administrative agencies, civil servants, and public officials involved in issuing and implementing reporting systems.

2. Organizations and individuals involved in implementing reporting systems issued by state administrative agencies.

Article 3. Explanation of Terms

In this Decree, the following terms are understood as follows:

1. A report is an administrative document (including paper and electronic documents) of agencies, organizations, and individuals to reflect the situation and results of work implementation, providing information for authorities to analyze, evaluate, manage, and make appropriate management decisions.

2. The reporting system in the operation of state administrative agencies is specific requirements for reporting issued by authorities within the state administrative system and binding on state administrative agencies, organizations, and individuals related to such reporting.

3. Data closing period for reports is the time from the start of data collection for the reporting period to the end of data collection for report preparation.

4. Organizations and individuals involved in implementing reporting systems issued by state administrative agencies are those required to implement reporting systems according to regulations, but not state administrative agencies.

5. The National Reporting Information System is an information system collecting, aggregating, and sharing reporting data from state administrative agencies to aggregate and analyze data to serve government and Prime Minister's guidance and management, and support the evaluation of task performance assigned by the government and Prime Minister.

Article 4. Types of Reporting Systems

Regular reporting systems are reporting systems established to meet comprehensive information needs of state administrative agencies, implemented according to a defined cycle and repeated multiple times. Specialized reporting systems are reporting systems established to meet specialized information needs on specific topics and must be implemented one or more times within a specified period. Ad hoc reporting systems are reporting systems established to meet information needs on unexpected issues.

Chapter II

ISSUANCE OF REPORTING SYSTEMS

Section 1

PRINCIPLES, AUTHORITY TO ISSUE AND CONTENTS OF REPORTING SYSTEMS

Article 5. General principles for issuing reporting systems of state administrative agencies

1. Ensuring timely, accurate, and complete information provision to effectively serve the management, guidance, and operation activities of state administrative agencies and persons with authority; at the same time, serving the Government, Prime Minister, ministries, ministerial-level agencies, government-affiliated agencies, and people's councils at all levels in implementing reporting systems to the National Assembly, Standing Committee of the National Assembly, and People's Councils at the same level.

2. The content of the reporting system must be consistent with the provisions in documents issued by the National Assembly, Standing Committee of the National Assembly, People's Councils at the same level, and agencies and persons with authority within the state administrative system.

3. A reporting system shall only be issued when it is truly necessary to serve the management, guidance, and operational objectives of state administrative agencies and persons with authority.

4. Reporting systems must be appropriate regarding the issuing authority and the reporting subjects, ensuring clarity, consistency, synchronization, feasibility, and non-overlap with other reporting systems. Minimizing the frequency of reporting requirements to save time, costs, and human resources in implementing reporting systems.

5. Data required for reporting must be synchronized and consistent in terms of concepts, calculation methods, and units of measurement to ensure convenience for data synthesis and sharing.

6. Promoting the application of information technology in implementing reporting systems, gradually shifting from paper-based reports to electronic reports. Strengthening discipline and regulations in implementing reporting systems and cooperation in sharing reporting information.

Article 6. Authority to issue reporting systems of state administrative agencies

1. The Government and the Prime Minister issue periodic, specialized, and emergency reporting systems requiring ministries, ministerial-level agencies, government-affiliated agencies, provincial-level people's councils, and related organizations and individuals to implement nationwide.

2. Ministers and heads of ministerial-level agencies issue periodic, specialized, and emergency reporting systems within their respective sectors and fields, requiring ministries, ministerial-level agencies, government-affiliated agencies, provincial-level people's councils, and related organizations and individuals to implement nationwide.

3. Government-affiliated agencies issue specialized and emergency reporting systems requiring relevant agencies, organizations, and individuals to implement nationwide to fulfill their functions, tasks, and powers according to the law. For periodic reporting systems, government-affiliated agencies develop and submit them to the Minister or head of the ministerial-level agency managing the sector or field for issuance.

4. Provincial-level People's Councils (hereinafter referred to as provincial-level People's Councils) issue periodic, specialized, and emergency reporting systems requiring subordinate state administrative agencies and related organizations and individuals within their jurisdiction to implement.

5. District-level People's Councils (hereinafter referred to as district-level People's Councils) issue specialized and emergency reporting systems requiring subordinate state administrative agencies and related organizations and individuals within their jurisdiction to implement.

6. Commune-level People's Councils (hereinafter referred to as commune-level People's Councils) issue emergency reporting systems requiring related organizations and individuals within their jurisdiction to implement.

7. Chairpersons of People's Councils at all levels issue emergency reporting systems requiring subordinate state administrative agencies and related organizations and individuals within their jurisdiction to implement.

Article 7. Contents of the Reporting System

The contents of the reporting system include the following components:

1. Name of the report;

2. Content of the reporting requirements;

3. Subjects implementing the report;

4. Receiving agency;

5. Methods for sending and receiving reports;

6. Deadline for submitting reports;

7. Frequency of implementation of reports;

8. Time for finalizing report data;

9. Outline template of the report;

10. Data reporting forms;

11. Guidelines for the implementation process of the report.

Section 2

REQUIREMENTS FOR THE ISSUANCE OF THE REPORTING SYSTEM

Article 8. General Requirements for Issuing the Reporting System

1. Report Name

The name of the report must be clear, concise, and reflect the general content and scope of the reporting requirements.

2. Content Required in Reports

The content of the reporting requirements must ensure the provision of necessary information to serve management, guidance, and operational purposes of administrative state agencies and authorized persons; at the same time, the content of the reporting requirements must be clear and easy to understand, facilitating the subjects implementing the report.

Depending on specific cases, the content of the reporting requirements may only contain textual parts, numerical data parts, or both textual and numerical data parts.ần figures or including both the textual part and theần figures.

3. Subjects implementing the report, receiving agency

a) The reporting system must clearly define the subjects implementing the report (including administrative state agencies, organizations, individuals) and specifically identify the name of the receiving agency;

b) The definition of the subjects implementing the report must be consistent with their functions and responsibilities.

4. Methods for sending and receiving reports

Reports can be presented in paper form or electronic form. Depending on actual conditions and the requirements of the agency issuing the reporting system, reports can be sent to the receiving agency through one of the following methods:

a) Direct delivery;

b) Send through postal service;

c) Sending via fax;

d) Sending via email system;

đ) Sending via specialized information reporting software system.

e) Other methods as prescribed by law.

5. Time for finalizing report data and deadline for submitting reports

a) The time for finalizing report data is determined based on the need for information to serve management and operational work and the characteristics of the industry or field being managed. The time for finalizing report data must be consistent with the time for finalizing data of other reporting systems within the same industry or field to facilitate the subjects implementing the report;

b) The deadline for submitting reports is determined based on the subjects implementing the report, the content of the report, and the end date of collecting report data, but it must ensure that the time from the end of collecting report data to the submission deadline is not less than one working day or the estimated time from receiving the report to completing and submitting it.

For periodic reports in complex cases involving multiple subjects and requiring consolidation through various agencies and levels, the deadlines must be clearly specified for each subject and level.

c) For special topic reports or sudden reports, the time for finalizing data and the submission deadline shall be carried out according to the requirements of the agency issuing the reporting system.

6. Frequency of implementation of reports

a) The regulations on the frequency of implementation of reports must be reasonable and appropriate to the nature, purpose, and management requirements;

b) Integrate the contents of the reports, ensuring that only one report is required per reporting period for contents under the same industry or field management.

7. Report Outline Template

a) For the textual part of the report, the reporting system must provide a template outline to guide its implementation. The report outline template clearly states the structure of key information including: Implementation situation; achieved results; existing issues and limitations and reasons for them; directions and tasks; proposals and recommendations;

b) If the reporting system applies to multiple types of subjects with different reporting requirements, the agency issuing the reporting system must provide specific guidelines or design templates suitable for each type of report.

8. Data reporting forms

a) In cases where the report requires a numerical data part, the agency issuing the reporting system must provide guidelines on data reporting forms to ensure uniformity and convenience for data consolidation and analysis;

b) If the reporting system applies to multiple types of subjects with different data requirements, the agency issuing the reporting system must provide specific guidelines or design data reporting forms suitable for each type of report;

c) Data reporting forms must have table symbols for convenient tracking and comparison. Table symbols include both letters and numbers. The number part is recorded in sequence as 001, 002, 003...; the letter part is recorded in abbreviated uppercase letters corresponding to the industry, field, type of report, and reporting period.

9. Guidelines for the implementation process of the report

For complex reporting systems involving multiple subjects and requiring consolidation through various intermediate agencies, the agency issuing the reporting system must provide guidelines for the implementation process, specifying the unified time for finalizing report data for all subjects; templates, data reporting forms, and submission deadlines suitable for each subject implementing the report.

Article 9. Requirements for Issuing Special Reporting Regimes

1. Special reporting regimes shall be issued in administrative documents.

2. Special reporting regimes that are issued must include at least the components specified in Clauses 1, 2, 3, 4, 5, and 6 of Article 7, while also meeting the corresponding requirements set forth in Article 8 of this Decree.

Article 10. Requirements for Issuing Thematic Reporting Regimes

Thematic reporting regimes shall be issued in legal normative documents or administrative documents. Thematic reporting regimes that are issued must include at least the components specified in Clauses 1, 2, 3, 4, 5, 6, and 9 of Article 7, while also meeting the corresponding requirements set forth in Article 8 of this Decree.

Article 11. Requirements for Issuing Regular Reporting Regimes

1. The regular reporting regime of state administrative agencies must be stipulated in legal normative documents within the authority to issue of the Government, Prime Minister, Minister, Head of a ministry-level agency, and Provincial People's Committee.

2. Regular reporting regimes that are issued must include at least the components specified in Clauses 1, 2, 3, 4, 5, 6, 7, 8, and 9 of Article 7, while also meeting the corresponding requirements set forth in Articles 8, 12, and 13 of this Decree, except where otherwise provided in documents of the National Assembly, Standing Committee of the National Assembly, Provincial People's Council, and administrative state agencies with competent authority.

Article 12. Time for Finalizing Data in Regular Reporting Regimes

1. Monthly periodic reports: From the 15th day of the month prior to the reporting period to the 14th day of the month within the reporting period.

2. Quarterly periodic reports: From the 15th day of the month prior to the reporting period to the 14th day of the last month of the quarter within the reporting period.

3. For six-monthly regular reports: The time for finalizing data for the first six months of the year is from December 15 of the previous year to June 14 of the reporting period. The time for finalizing data for the last six months of the year is from June 15 to December 14 of the reporting period.

4. Annual periodic reports: From the 15th day of December of the previous year to the 14th day of December of the reporting period.

5. For other regular reports, the time for finalizing data shall be determined by the agency issuing the reporting regime, but must comply with the provisions of Articles 5, 6, 7, 8, and 11 of this Decree.

Article 13. Deadline for Submitting Reports in Regular Reporting Regimes

1. Ministries, ministry-level agencies, government agencies, and provincial people's committees (hereinafter referred to as ministries, agencies, and localities) shall submit regular reports to the Government and Prime Minister no later than the 25th day of the last month of the reporting period, except where otherwise provided according to the principle set forth in Clause 2 of Article 5 of this Decree.

2. Ministries, ministry-level agencies, and provincial people's committees shall base on Clause 1 of this Article and specific requirements regarding report information and reporting entities to establish appropriate deadlines when issuing regular reporting regimes.

Chapter III

APPLICATION OF INFORMATION TECHNOLOGY IN IMPLEMENTING REPORTING REGIMES AND THE NATIONAL REPORTING INFORMATION SYSTEM

Article 14. Application of Information Technology in Implementing Reporting Regimes

1. State administrative agencies have the responsibility to apply information technology in implementing reporting regimes, building the Reporting Information System to facilitate electronic reporting, creating favorable conditions for the consolidation and sharing of report information, and saving time and costs for reporting entities.

2. The legal value of electronic reports and the use of digital signatures, as well as the development of electronic forms, shall be carried out in accordance with current laws on the application of information technology in the activities of state agencies.intention of electronic reports and the use of digital signatures, develop electronic forms to implementin accordance with the provisions of current legal documents on the application of information technology in the operations of state agencies.

Article 15. Principles for Building the National Reporting Information System

1. Ensuring uniformity, effectiveness, synchronization, avoiding overlap and waste in investment and construction of the National Reporting Information System.

2. Ensuring compliance with the Vietnam E-Government Architecture Framework, Ministry-level E-Government Architecture, Provincial-level Digital Government Architecture; technical standards and national technical regulations on identifier code structure and data format for connecting the National Reporting Information System; technical standards and regulations on data message structure for exchange between reporting information systems.

3. Ensuring smooth connectivity, integration, and information sharing between the Government Reporting Information System and the reporting information systems of ministries, agencies, and localities within the National Reporting Information System.

4. Adhering to legal provisions on public investment in information technology, archiving, security, and information safety, as well as other relevant legal provisions.

Article 16. Principles for Updating and Exploiting Data from the National Reporting Information System

1. Data updates for reports must ensure completeness, accuracy, and timeliness, uniformity from local levels to central levels to meet management, guidance, and operational requirements of administrative state agencies.

2. Exploitation of report data by ministries, agencies, and localities based on defined authority and responsibility, while complying with the Law on Access to Information.

3. Ensuring information security, stable operation, and long-term storage for legitimate purposes, facilitating agencies, organizations, and individuals requiring information from the National Reporting Information System.

4. Ensuring the right of organizations and individuals to access, exploit, and use information in the National Reporting Information System in accordance with legal provisions.

Article 17. General Requirements for Basic Functions of the National Reporting Information System

1. Providing a mechanism for managing, authenticating, and encrypting user account credentials to implement reporting regimes at ministries, agencies, and localities.

2. Providing an easy-to-edit dynamic process for standardizing regular and ad hoc reporting procedures of administrative state agencies.

3. Providing functions for compiling reports, processing, and analyzing data to meet the requirements of the Government, Prime Minister, ministries, agencies, and localities in directing and operating activities.

4. Establishing a database of all indicators, data forms, and prescribed reporting regimes of administrative state agencies.

5. Providing tools for users to create comprehensive reporting forms according to assigned functions and tasks.

6. Allowing digital signing of reports and accompanying forms to ensure the authenticity and integrity of reported data.

7. Implementing security and data encryption solutions for the National Reporting Information System to ensure information and data security.

8. Compiling situations of report receipt according to the requirements of agencies and authorized persons.

9. Other requirements as decided by the Prime Minister.

Article 18. Requirements for Basic Functions of the Government Reporting Information System and Ministry, Agency, and Local Reporting Information Systems

In addition to meeting the general requirements stipulated in Article 17, the Government Reporting Information System and Ministry, Agency, and Local Reporting Information Systems must also meet the following requirements:

1. The Government Reporting Information System allows automatic generation of reports based on uploaded data forms and KPIs; providing visual data tables to support management and monitoring of data fluctuations serving government and Prime Minister directives.

2. The Ministry, Agency Reporting Information System is built based on reporting regimes issued by the agency or authorized person and the ministry or agency itself as stipulated in Article 6 of this Decree. The Ministry, Agency Reporting Information System must ensure functions for supporting the creation of indicators and reports according to forms on the system; ensuring the ability to allocate indicators and report forms from the ministry or agency to other ministries, agencies, and related organizations and individuals; compiling report data; integrating, sharing, and providing report data; allowing ministries, agencies, localities, and organizations and individuals to update and share reports according to regulations and serve reporting to agencies and authorized persons.

3. The Local Reporting Information System is built based on reporting regimes issued by the agency or authorized person and the locality itself as stipulated in Article 6 of this Decree. The Local Reporting Information System must ensure functions for supporting the creation of indicators and reports according to forms on the system; ensuring the ability to allocate indicators and report forms from the provincial People's Committee to subordinate agencies and units and related organizations and individuals; compiling report data; allowing agencies, organizations, and individuals to update and share report data according to regulations and serve reporting to agencies and authorized persons.

Article 19. Technical Infrastructure and Technology

1. The technical infrastructure connecting the National Reporting Information System to serve the guidance and management of the Government, Prime Minister, ministries, agencies, and localities must be maintained stably and ensure information security and safety.

2. The Government Office ensures technical infrastructure and technology; coordinates with relevant ministries and agencies to ensure information security and safety for the construction and operation of the Government's Reporting Information System.

3. Ministries, agencies, and localities ensure technical infrastructure and technology, as well as information security and safety for the construction and operation of the ministry, agency, and locality reporting information systems and for data sharing and connection with the Government's Reporting Information System.

Article 20. Construction and Operation of the National Reporting Information System

1. The National Reporting Information System is constructed according to the Plan approved by the Prime Minister.

2. The Government Office coordinates with the Ministry of Information and Communications to guide and organize the coordination of data sharing between the Government's Reporting Information System and the ministry, agency, and locality reporting information systems to form a national reporting information system that operates smoothly from central to local levels.

Chapter IV

RIGHTS AND RESPONSIBILITIES OF MINISTRIES, AGENCIES, LOCALITIES, AND ORGANIZATIONS AND INDIVIDUALS IN IMPLEMENTING THE REPORTING SYSTEM

Article 21. Rights of Ministries, Agencies, and Localities in Exploiting and Using Data on the National Reporting Information System

1. Administrative state agencies have the right to exploit the database of reporting information on the National Reporting Information System according to the management hierarchy.

2. Ministries, agencies, and localities participating in collecting, processing, updating reporting information have the right to access and exploit the database; they have the right to extract data directly updated by themselves to organize into separate datasets serving their management, guidance, and operational needs.u management and direction of their own.

3. The Government Office uses the Government's Reporting Information System to connect and extract information from the ministry, agency, and locality reporting information systems for data synthesis, analysis, and situation forecasting, serving the Government and Prime Minister's guidance and operational activities.

Article 22. Responsibilities for Public Disclosure and Sharing of Reporting Information

1. Administrative state agencies have the responsibility to provide, share, and publicly disclose reporting information in accordance with Articles 9 and 17 of the Law on Access to Information.

2. Management, storage, and sharing of reporting information are as follows:

a) The Government Office assists the Government and Prime Minister in managing, storing, and sharing reporting information for the Government and Prime Minister's guidance and operational purposes.

b) The Office of the Ministry, equivalent ministry, and government-affiliated agency assists the Minister or head of the equivalent ministry or government-affiliated agency in managing, storing, and sharing reporting information of the industry or field managed and issued by the ministry or agency.

The Minister of National Defense and the Minister of Public Security shall separately specify the entities responsible for managing, storing, and sharing information within their organizational systems.

c) The People's Committee Office at the provincial level assists the provincial People's Committee in managing, storing, and sharing reporting information issued by provincial-level administrative state agencies.

d) The People's Council and People's Committee Office at the district level assists the district-level People's Committee in managing, storing, and sharing reporting information issued by district-level administrative state agencies.

e) The statistics officer of the People's Committee at the commune level assists the commune-level People's Committee in managing, storing, and sharing reporting information issued by the commune-level People's Committee.

Article 23. Responsibilities of State administrative agencies, civil servants, individuals, and organizations related to the implementation of reporting systems

1. Strictly and fully implement reporting systems according to procedures and deadlines.

2. Information and data in reports must ensure accuracy, objectivity, and truthfulness, reflecting actual conditions.

3. Coordinate with relevant agencies, organizations, and individuals in sharing and providing information and data for reports when requested and bear responsibility for the accuracy of the information and data provided.

4. The person signing the report must have the appropriate authority, be suitable for each type of report, and match the functions and tasks of the agency, organization, or individual submitting the report.

5. Assign civil servants, officials with the necessary capacity and expertise to perform reporting work.

6. State administrative agencies, civil servants, individuals, and organizations that violate the provisions of this Decree shall be subject to legal sanctions depending on the nature and severity of the violation.

Article 24. Responsibilities of the Government Office

1. Guide ministries, agencies, and localities to review reporting systems to amend and supplement them to meet management requirements.

2. Monitor, inspect, and urge the implementation of reporting systems to serve government and Prime Minister's directives and management.

3. Regularly review and evaluate regulations and the implementation of reporting systems within its authority to amend and supplement them to meet management requirements and propose solutions to improve the effectiveness of reporting work to the government and Prime Minister.

4. Lead and coordinate with the Ministry of Planning and Investment to connect and integrate the National Reporting Information System with statistical information systems and analytical forecasting systems to provide visual tools supporting analysis, forecasting, and decision-making for the government and Prime Minister.

5. Ensure material resources and personnel for the Government Reporting Information System to operate continuously and maintain coordination and connectivity with other reporting information systems.

Article 25. Responsibilities of the Ministry of Planning and Investment

1. Lead and coordinate with the Government Office and relevant agencies to develop the Prime Minister's Decision establishing comprehensive indicators for regular reports and economic-social statistics, national defense, and security reports serving government and Prime Minister's directives and management according to a unified standard; guide ministries, agencies, and localities to provide data and build reporting indicators according to tasks assigned in this Decision to ensure consistency and uniformity; regularly review and advise on adjustments to comprehensive indicators to meet management, directive, and operational requirements of the government and Prime Minister.

2. Coordinate with the Government Office to connect and integrate the National Reporting Information System with statistical information systems to provide information for government and Prime Minister's management activities.

Article 26. Responsibilities of the Ministry of Information and Communications

1. Issue technical standards and national technical regulations on data structure and format for connecting, integrating, and sharing data between reporting information systems in the National Reporting Information System to support the implementation of reporting systems by state administrative agencies.

2. Lead and coordinate with the Government Office, Ministry of Defense, and Ministry of Public Security to implement monitoring measures and information security assurance measures for the Government Reporting Information System; guide ministries, agencies, and localities to ensure information security for reporting information systems.

3. Coordinate with the Government Office to guide ministries, agencies, and localities to establish reporting information systems and connect them to the Government Reporting Information System to form the National Reporting Information System.

Article 27. Responsibilities of the Ministry of Public Security

Chairing and coordinating with the Government Office, the Ministry of Information and Communications, and other relevant ministries and agencies to implement measures for protecting the national security of the National Reporting Information System.

Article 28. Responsibilities of the Ministry of Home Affairs

Chairing and coordinating with ministries, agencies, and localities to amend, supplement, issue regulations on the format and technical presentation of electronic reports and the management, use, and storage of electronic reports and data according to their authority or submitting them to competent authorities for issuance.

Article 29. Responsibilities of the State Cryptographic Agency

1. Ensuring the timely and full provision of digital certificates to ministries, agencies, localities, and officials within the administrative state system implementing the reporting regime on the Government Reporting Information System and other departmental, agency, and local reporting information systems.

2. Guiding ministries, agencies, and localities on solutions for integrating and verifying digital signatures on the Government Reporting Information System and other departmental, agency, and local reporting information systems within their functional scope.

Article 30. Responsibilities of Ministries, Agencies, and Localities

1. Ministries at the level of ministries are responsible for issuing Circulars detailing or guiding all components of periodic reporting regimes within their departments and areas of management.

2. Provincial People's Committees are responsible for issuing Decisions establishing periodic reporting regimes serving territorial management objectives.

3. Ministries at the level of ministries must publish the list of periodic reports stipulated in legal normative documents they issue or advise on issuing, and provincial People's Committees must publish the list of periodic reports in legal normative documents they issue on their Official Electronic Information Portals no later than June 15, 2019. The list of periodic reports must be updated and published regularly when changes occur. The latest publication date shall not exceed 15 working days from the effective date of the document establishing the reporting regime.

The content to be published includes: Report name, reporting entity, receiving agency, frequency of report submission, and the document establishing the reporting regime.

4. Regularly reviewing the reporting regime to amend and supplement it to meet state management requirements, comply with the principles and requirements of this Decree.

5. Ministries, agencies, and localities organize the construction, management, and operation of reporting information systems according to the guidance of the Government Office and the Ministry of Information and Communications. They provide training guidance for reporting entities.

6. Ministries, agencies, and localities direct specialized information technology agencies and operating units to determine the level of information security assurance and implement security plans for information systems according to the level for reporting information systems under their management as prescribed by law. Establish monitoring systems, prevent attacks, data loss, and viruses to ensure the safety and security of the system.

Chapter V

IMPLEMENTING PROVISIONS

Article 31. Implementation Costs

1. The costs for implementing the reporting regime of state administrative agencies are allocated from regular expenditure budgets according to the standards of state administrative agencies of ministries, sectors, and localities as prescribed by laws on state budget.

2. The costs for implementing the reporting regime of organizations and individuals are borne by those organizations and individuals themselves.

3. Investment costs for infrastructure and information technology systems, reporting information systems of state administrative agencies are implemented according to laws on public investment, bidding, information technology, and related laws.

Article 32. Effectiveness

1. This Decree takes effect from March 12, 2019.

2. Abolish point a, Clause 1, Article 47 of the Government Work Regulations issued together with Decree No. 138/2016/NĐ-CP dated October 1, 2016 of the Government.

3. Reporting regimes established by the Government and the Prime Minister before the effective date of this Decree continue to be valid until amended, supplemented, replaced, or abolished.

Before June 1, 2019, ministries, agencies, and localities must issue documents amending, supplementing, replacing,development or abolishing reporting regimes issued by their own agencies to comply withpolicies the provisions of this Decree.June 2024;1. The Government Office will guide, monitor, urge, and inspect the implementation of this Decree.

Article 33. Implementation Organization

2. Ministers, heads of ministries at the level of ministries, heads of government agencies, chairpersons of people's committees at all levels, and related organizations and individuals are responsible for implementing this Decree./.

2. The Minister, Heads of ministerial-level agencies, Heads of government-affiliated agencies, Chairpersons of People's Committees at all levels, and related organizations and individuals are responsible for implementing this Decree./.