Circular No. 25/2022/TT-NHNN on accounting procedures for the receipt, transfer, issuance, recall, and destruction of cash at the State Bank of Vietnam

✦ Tóm lược thông minh

This program details the accounting and monitoring of activities related to currency at the State Bank of Vietnam. It includes items such as: Accounting for cash receipts and disbursements; Accounting for currency issuance operations; Accounting for currency exchange operations; Accounting for cash selection; Accounting for currency destruction and handling of excess or shortage in issuance.

Đối tượng áp dụng

Applies to units under the State Bank of Vietnam involved in managing, storing, and processing currency.

Các điểm cốt lõi

Details the accounting for cash receipts and disbursements
Guides the method of accounting for currency issuance operations
Provides specific guidance for currency exchange and cash selection
Specifies the procedure and methods for accounting for currency destruction
Determines the handling process when there is an excess or shortage during the currency issuance process

🌐 Tác động xã hội từ văn bản này

Ensures transparency and accuracy in currency management
Supports strict control over activities related to currency
Provides a legal basis for accounting and monitoring currency at the State Bank of Vietnam

❓ Câu hỏi thường gặp

How is the accounting procedure for currency issuance operations carried out?

The accounting for currency issuance operations includes steps: receiving into inventory, issuing from inventory, transactions with organizations and individuals not having accounts at the SBV.

What is the handling process when there is an excess or shortage during the currency issuance process?

Upon discovering discrepancies between actual quantities and recorded figures, a recount must be conducted to determine the cause and adjust the records accordingly.

Are there specific regulations regarding currency destruction?

Yes, this program specifies the detailed accounting procedures for currency destruction, including tracking off-balance-sheet cash sent for destruction and the results of the destruction.

Toàn văn

STATE BANK OF VIETNAM

VIETNAM

SOCIALIST REPUBLIC OF VIET NAM

Independence - Freedom - Happiness

Number: 25/2022/TT-NHNN

Hanoi, December 30, 2022

CIRCULAR

REGULATIONS ON ACCOUNTING PROCEDURES FOR RECEIVING AND DELIVERING, TRANSFERRING, ISSUING, RECALLING AND DESTROYING CASH AT THE STATE BANK OF VIETNAM

and destroy cash at the State Bank of Vietnam

Pursuant to the Law on the State Bank of Vietnam dated June 16, 2010;

Pursuant to the Accounting Law dated November 20, 2015;

Pursuant to the Government’s Decree No. 102/2022/NĐ-CP dated December 12, 2022 on the functions, tasks, powers, and organizational structure of the State Bank of Vietnam;

Pursuant to the Government’s Decree No. 40/2012/NĐ-CP dated May 2, 2012 on cash issuance operations; storage and transportation of valuable assets and securities within the State Bank of Vietnam system, credit organizations, and foreign bank branches;

Pursuant to the Prime Minister’s Decision No. 08/2013/QĐ-TTg dated January 14, 2013 on accounting regulations applicable to the State Bank of Vietnam;

Pursuant to the Prime Minister’s Decision No. 40/2012/QĐ-TTg dated December 5, 2012 on management of specimen money and commemorative money;

At the proposal of the Director of the Department of Finance and Accounting;

The Governor of the State Bank of Vietnam hereby promulgates this Circular stipulating accounting procedures for receiving and delivering, transferring, issuing, recalling and destroying cash at the State Bank of Vietnam.

PART I
GENERAL PROVISIONS

Article 1. Scope of Regulation

This Circular stipulates accounting procedures for receiving and delivering, transferring, issuing, recalling and destroying cash at the State Bank of Vietnam (hereinafter referred to as SBV).

Article 2. Applicability

1. Units under the SBV: The Currency Issuance and Treasury Bureau, Currency Issuance and Treasury Sub-bureau, Department of Finance and Accounting, Trading Center, SBV branch in provinces and centrally-administered cities (hereinafter referred to as SBV branch).

2. Units and organizations related to the receiving and delivering, transferring, issuing, recalling and destroying cash at the SBV.

Article 3. Implementation of Accounting Work

1. The Department of Finance and Accounting shall perform accounting for transactions of receiving and delivering, transferring and destroying cash at the Central Treasury and the Destruction Treasury.

2. SBV branches and Trading Centers shall perform accounting for transactions of receiving and delivering, transferring, issuing and recalling cash at the SBV branch and Trading Center treasuries.

3. SBV branches, Trading Centers, the Currency Issuance and Treasury Bureau, and Currency Issuance and Treasury Sub-bureaus shall perform accounting for cash selection transactions.

4. The Cash Destruction Council (hereinafter referred to as the Council) shall perform accounting for transactions of exporting, importing, delivering, and receiving destroyed cash among units within the Council according to the SBV's regulations on cash destruction.

Article 4. Principles in Accounting Work for Various Types of Cash and Reporting Overages and Shortages Discovered During Counting

1. Value conventions when recording entries for various types of cash:

a) For cash belonging to the Reserve Fund for Issuance and the Operational Fund for Issuance:

The recorded value when entering or exiting the Reserve Fund for Issuance and the Operational Fund for Issuance is the value of the entered or exited cash (face value x quantity);

b) For specimen cash:

- Specimen cash that has not been announced for circulation: Recorded at a conventionally agreed value of VND 1 per note or metal coin;

- When specimen cash has been announced for circulation, it must be recorded at its face value;

c) For commemorative cash: The recorded value is VND 1 per note or metal coin;

d) For counterfeit and fake cash:

- Counterfeit cash: Recorded at the face value of each note or metal coin;

- Fake cash: Recorded at a conventionally agreed value of VND 1 per note or metal coin;

đ) For deformed and damaged cash suspected to be due to destructive acts (hereinafter referred to as suspected destructively damaged cash), and deformed and damaged cash confirmed to be due to destructive acts (hereinafter referred to as destructively damaged cash):

- Suspected destructively damaged cash awaiting processing: When the SBV temporarily seizes the items without a conclusion from the police, it records at the face value of each note or metal coin;

- Destructively damaged cash (when there is a forensic conclusion from the police), processing:

+ If the destructively damaged cash can be identified by face value: The SBV collects and records on internal accounts according to the value of the entered or exited cash (face value x quantity);

+ If the destructively damaged cash cannot be identified by face value: The SBV collects and records on external accounts according to a conventionally agreed value of VND 1 per note/coin;

e) For technical defect cash discovered during counting due to printing or minting processes: Recorded at the face value of each note or metal coin.

2. Principles for reporting overages and shortages discovered during counting:

a) At the Trading Center, SBV branch receiving cash (conducting counting): Based on the minutes of the Counting Council, the accounting department reports the shortage or surplus amount. Simultaneously, the Trading Center and SBV branch receiving cash must send the Minutes of the Counting Council, sealed, and other necessary documents as prescribed to credit institutions, foreign bank branches (hereinafter referred to as credit institutions), State Treasury (hereinafter referred to as ST), Trading Center, and SBV branch issuing cash or the Trading Center and SBV branch where the credit institution or ST account is opened for further processing of surplus or shortage cash;

b) At the Trading Center and SBV branch issuing cash and the Trading Center and SBV branch where the credit institution or ST account is opened:

Processing of surplus or shortage cash for each individual or unit involved is carried out according to the Minutes of the Counting Council, sealed by the Trading Center and SBV branch receiving cash, and reported (if applicable) to ensure consistency between the figures on the documents;

c) For destroyed cash: Monthly or at the end of each destruction period, the Council sends the Department of Finance and Accounting a summary of surplus and shortage amounts to report surplus or shortage for each SBV branch and Trading Center.

Processing of surplus or shortage cash resulting from destruction at the Trading Center, SBV branch, credit institutions, and ST for individuals named on the sealed bags, bundles, envelopes, boxes, or containers of cash is carried out according to the SBV's regulations on cash destruction.

Chapter II
ACCOUNTING FOR RECEIVING AND DELIVERING, TRANSFERRING,

ISSUING, RECALLING AND DESTROYING CASH

Section 1
ACCOUNTS, DOCUMENTS AND LEDGERS IN RECEIVING AND DELIVERING,

Article TRANSFER, ISSUE, RECALL AND DESTRUCTION OF CASH

Article 5. Accounting Accounts

1. Accounting for transactions involving cash receipt, transfer, issue, recall, and destruction shall use accounts within the current State Bank of Vietnam Accounting System. Based on business management requirements, the State Bank of Vietnam will guide the opening of detailed accounts. The following accounts shall be used:

a) Account 101001 - Issue Reserve Fund

- Account 10100101 - Circulating Standard Currency

- Account 10100102 - Non-Circulating Standard Currency

- Account 10100103 - Suspended Circulation Currency

- Account 10100104 - Damaged Currency in the Issue Reserve Fund

- Account 10100105 - In-transit Issue Reserve Fund

b) Account 101002 - Issue Business Fund

- Account 10100201 - Circulating Standard Currency

- Account 10100202 - Non-Circulating Standard Currency

- Account 10100203 - Suspended Circulation Currency

- Account 10100204 - Damaged Currency in the Issue Business Fund

- Account 10100205 - In-transit Issue Business Fund

c) Account 102001 - Vietnamese Dong Cash

d) Account 315004 - Embezzlement, Missing Money and Assets Awaiting Disposal

đ) Account 315999 - Other Internal Receivables

e) Account 414001 - Non-Circulating Standard Currency Already Processed and Awaiting Payment to Customers

g) Account 415001 - Surplus Funds and Assets Awaiting Disposal

h) Account 401001 - Issued Paper Currency

- Account 40100101 - Issued Cotton Paper Currency

- Account 40100102 - Issued Polymer Paper Currency

i) Account 401002 - Issued Metal Currency

k) Account 799999 - Other Income

l) Account 708002 - Income from Treasury Services

m) Account 001001 - Unannounced Circulation Currency

n) Account 001002 - Announced Circulation Currency

o) Account 001003 - In-transit Currency

- Account 00100301 - In-transit Unannounced Circulation Currency

- Account 00100302 - In-transit Announced Circulation Currency

p) Account 001004 - Currency Without Circulation Value

- Account 00100401 - Sample Currency

- Account 00100402 - Commemorative Currency

- Account 00100403 - Suspected Counterfeit Currency and Suspected Damaged Currency Awaiting Disposal

- Account 00100404 - Counterfeit Currency

- Account 00100405 - Damaged Currency with Uncertain Denomination

q) Account 001005 - Currency Sent for Destruction

r) Account 001006 - Destroyed Currency

The content, nature, and structure of these accounts shall be implemented according to specific provisions in the State Bank of Vietnam Accounting System.

2. Transactions involving cash receipt, transfer, issue, recall, and destruction that use intermediate accounts (account 699) in the current State Bank of Vietnam Accounting System shall be carried out according to detailed guidance in the Operations Handbook issued by the Information Technology Department.

Article 6. Accounting Documents

1. Accounting for cash receipt, transfer, issue, recall, and destruction uses the following accounting documents:

a) Documents used when receiving money or issuing money from the Issue Reserve Fund, including: Transfer Order or Issue Reserve Fund Receipt/Dispatch Order; warehouse receipt, warehouse dispatch note, and cash receipt/delivery record;

b) Documents used in collecting money or disbursing money from the Issue Business Fund, including: Deposit Slip, Check, Credit Transfer Order, Withdrawal Slip, Receipt Note, Payment Note, and Summary of Various Types of Collected Money, Summary of Various Types of Disbursed Money;

c) Documents used when receiving money for destruction, including: Transfer Order, warehouse receipt, and cash receipt/delivery record;

d) Documents used when issuing money for destruction, including: Transfer Order, warehouse dispatch note, and cash receipt/delivery record;

đ) Documents used when receiving newly printed or minted money from production units, including: warehouse receipt, and cash receipt/delivery record;

e) Other documents: Detailed Record of Counting Results and Summary Record of Counting Results by the Counting Committee, Temporary Holding Record, Seizure Record, Technical Defect Discovery Record, and Transportation Authorization Letter.

Warehouse Receipt/Warehouse Dispatch Note, Deposit Slip, Debit/Credit Ledger Account "In-transit Currency" shall be implemented according to the model at Appendix IXA to Appendix IXD attached to this Circular.

2. Responsibility for preparing documents:

a) The Financial and Accounting Department prepares warehouse receipt/warehouse dispatch note for receiving and issuing money at Cash Vault I;

b) The Accounting and Finance Department of the Issue and Treasury Branch prepares warehouse receipt/warehouse dispatch note for receiving and issuing money at Cash Vault II;

c) The Accounting and Settlement Department of State Bank of Vietnam branches prepares warehouse receipt/warehouse dispatch note, receipt/payment note for receiving and issuing money at State Bank of Vietnam branch cash vaults, the Accounting Department of the Trading Center prepares receipt/payment note for receiving and issuing money at Trading Center cash vaults;

d) The Accounting Section of the Destruction Committee prepares warehouse receipt/warehouse dispatch note for receiving and issuing money for destruction at Destruction Clusters.

Article 7. Rotation of Documents

The rotation of paper documents and electronic data documents shall be carried out according to the accounting document system of the State Bank of Vietnam (SBV).

1. Rotation of documents when issuing money, disbursing money:

a) Based on the transfer order established and approved by the Issuance and Treasury Department, or the Reserve Fund Withdrawal Order approved by the SBV branch director, along with related documents, the accounting department shall prepare the warehouse dispatch note/disbursement note or based on the money receipt document submitted by customers, perform accounting entries, then transfer the money issuance/disbursement documents to the treasury department for money issuance/disbursement; subsequently, the treasury department shall check the validity and legality of the documents, prepare the cash receipt/dispensation record according to regulations, complete the money issuance/disbursement procedures, enter the tracking ledger, sign and stamp "money disbursed" on the disbursement document and the cash dispensation record, and return the documents to the accounting department.

b) The treasury department, based on the documents transferred from the accounting department, shall verify the legitimacy and legality of the documents, prepare the cash receipt/dispensation record according to regulations, complete the money issuance/disbursement procedures, enter the tracking ledger, sign and stamp "money disbursed" on the disbursement document and the cash dispensation record, and return the documents to the accounting department.

2. Rotation of documents when receiving money, collecting money:

a) Based on the transfer order established and approved by the Issuance and Treasury Department, or the Reserve Fund Withdrawal Order approved by the SBV branch director, along with related documents, or the money deposit document submitted by customers, the treasury department shall verify the legitimacy and legality of the documents, complete the money receiving/collecting procedures, prepare the cash receipt/dispensation record according to regulations, enter the tracking ledger, sign and stamp "money collected" on the collection document and the cash collection record, and then transfer the documents to the accounting department.

b) Based on the transfer order, Reserve Fund Withdrawal Order, cash receipt/dispensation record, the accounting department shall prepare the warehouse receipt/collection note or based on the customer's money deposit document signed and stamped "money collected" on the collection document and the cash collection record, the accounting department shall perform accounting entries and store the documents according to regulations.

3. Rotation of documents when receiving destroyed money, issuing destroyed money:

a) When receiving destroyed money into the warehouse:

- Based on the documents (transfer order established and approved by the Issuance and Treasury Department, delivery record, authorization letter) transferred by the authorized representative of the Central Money Warehouse, the destroyed money warehouse keeper shall complete the money receiving procedures, prepare the delivery record, enter the tracking ledger, and transfer the documents to the accounting department of the Destruction Committee.

- The accounting department of the Destruction Committee shall prepare the warehouse receipt, enter the tracking ledger, and transfer the documents to the Financial and Accounting Department for accounting entries according to regulations.

b) When issuing destroyed money from the warehouse:

Based on the counting ratio of each type of money decided by the Chairman of the Destruction Committee, the accounting department of the Destruction Committee shall prepare the warehouse dispatch note, enter the tracking ledger, the destroyed money warehouse keeper shall prepare the delivery record, issue the money to the counting/cancellation team to carry out the counting/cancellation procedures according to the SBV regulations on money destruction.

Article 8. Handling of Reserve Fund Withdrawal and Deposit Documents and Preparing Records Upon Discovery of Excess, Shortage, or Mixed Types of Money During Counting

1. Handling of Reserve Fund Withdrawal and Deposit Documents:

a) The Reserve Fund Withdrawal and Deposit Documents for transferring money between SBV warehouses shall be handled as follows:

- One set sent to the Financial and Accounting Department or the Accounting and Settlement Department of the SBV branch for accounting entries;

- One set sent to the Issuance and Treasury Department or the Currency, Treasury, and Administrative Department of the SBV branch for tracking;

- One set sent to the receiving warehouse;

- One set retained at the issuing warehouse.

In cases of receiving or issuing money at Warehouse II, the accounting department of the Issuance and Treasury Bureau shall prepare an additional warehouse receipt/dispatch note and delivery record for tracking and storage.

b) The Reserve Fund Receipt Documents for newly printed/minted money received from production units (Central Warehouse receipts), shall be handled as follows:

- One set sent to the Financial and Accounting Department for accounting entries;

- One set sent to the Issuance and Treasury Department for tracking;

- One set retained at the Central Warehouse for the warehouse keeper to record the fund ledger;

In cases of receiving money at Warehouse II, the accounting department of the Issuance and Treasury Bureau shall prepare an additional set for tracking and storage.

- One set used to process payments with production units/printing/minting factories.

2. Preparation and Handling of Records Upon Discovery of Excess, Shortage, or Mixed Types of Money During Counting:

a) Preparation and Handling of Excess/Missing Money Records:

- For transferred money and money transactions: When counting, if excess/missing sheets/pieces or mixed types are found leading to excess/missing money, the Counting Committee must prepare two copies of the excess/missing money record for money that has been circulated or three copies for newly printed/minted money not yet circulated. The excess/missing money record must clearly state the condition of the bundles, stacks, bags, boxes, and crates of money according to current regulations and be prepared for each case. The copies of the records shall be handled as follows:

+ One copy serves as the basis for accounting entries (credit/debit);

+ One copy sealed and sent to commercial banks, government treasuries, or SBV units named on the seal (for circulated money) or sent to the Issuance and Treasury Department (for newly printed/minted money not yet circulated);

+ One copy sent to the Financial and Accounting Department as the basis for increasing/decreasing "money for circulation" (for newly printed/minted money not yet circulated).

- For money directly deposited by customers:

+ When excess money is discovered, the cashier returns the excess money to the customer and records the return in the tracking ledger.

+ When missing money is discovered, the cashier requests the customer to deposit additional money to ensure it matches the amount recorded on the deposit document or prepares a new money list and deposit document.

+ When mixed types of money are discovered, the cashier requests the customer to exchange the money for the correct type or prepares a new money list and deposit document.

b) Preparation and Handling of Seized Money Records:

- For transferred money and money transactions: When counterfeit money, discontinued money, specimen money, or commemorative money is discovered, the Counting Committee shall prepare three copies of the counterfeit money/seized discontinued money/specimen money/commemorative money record for each case, clearly stating the condition of the bundles, stacks, bags, boxes, serial numbers of the counterfeit money/seized discontinued money/specimen money/commemorative money; seize and handle accordingly. The copies of the records shall be handled as follows:

+ Item 01 serves as the basis for accounting and reporting the debt amount due to the mix of counterfeit money, withdrawn currency, sample money, and commemorative money that has been seized;

+ Item 01 is attached with a seal and sent to the Commercial Bank, State Treasury, and the unit of the State Bank named on the seal;

+ Item 01 is kept by the cashier or warehouse keeper for monitoring the counterfeit money/withdrawn currency/sample money/commemorative money that has been seized and entered into inventory.

- For money directly submitted by customers: When counterfeit money is discovered, the cashier prepares three copies of the record of seizure of counterfeit money, clearly recording the serial number of the counterfeit note, and retains it for processing. The copies of the record are handled as follows:

+ Item 01 serves as the basis for accounting and tracking the seized counterfeit money;

+ Item 01 is given to the customer;

+ Item 01 is kept by the cashier or warehouse keeper for monitoring the counterfeit money that has been seized and entered into inventory.

c) Preparing and handling the temporary seizure record:

When suspected counterfeit money or suspected damaged money is discovered, the cashier or the Counting Committee must prepare three copies of the temporary seizure record of suspected counterfeit money or suspected damaged money for each case, temporarily seizing the items for processing. The copies of the record are handled as follows:

- Item 01 serves as the basis for accounting for the shortage due to the mix of suspected counterfeit money or suspected damaged money that has been temporarily seized;

- Item 01 is attached with a seal and sent to the Commercial Bank, State Treasury, or the unit of the State Bank named on the seal/or the customer whose money was temporarily seized;

- Item 01 is kept by the cashier or warehouse keeper for monitoring the suspected counterfeit money or suspected damaged money that has been temporarily seized and entered into inventory.

d) Preparing and handling the record of discovery of technical defect money:

When technical defect money due to the printing or minting process is discovered: The Counting Committee prepares two copies of the record of discovery of technical defect money, clearly recording the condition of the bundle, bar, bag, box, or package still sealed by the manufacturer for processing (technical defect money mixed in new printed or minted bundles, bars, bags, or packages received sealed from the production unit, not yet circulated, is classified and processed as non-standard circulating money - not considered as a shortage, while compensating standard circulating money to replace the technical defect money removed due to non-compliance with circulation standards, ensuring the principle of having both the quantity and type of money according to the packaging regulations). The record of discovery of technical defect money is prepared for each case. The copies of the record are handled as follows:

- Item 01 serves as the basis for preparing the receipt (submitting the technical defect money removed) to the Issuance Business Fund to refund the standard circulating money that replaced it;

- Item 01 is attached with a seal and sent to the Currency Issuance Department and Treasury for consolidation and monitoring.

Article 9. Provincial People's Committees set specific pricesaccounting section

1. The warehouse keeper and cashier open various types of books according to the current treasury management system

In addition to the books prescribed by the treasury management system, the warehouse keeper and cashier must also open books to track newly printed or minted money based on criteria such as beginning-of-period inventory, quantity imported/exported during the period, end-of-period inventory, and serial numbers for tracing and providing information about newly printed or minted money.

2. The warehouse keeper of destroyed money and team leaders of teams under the specialized destruction department open various types of books according to the State Bank's regulations on money destruction.

Recording and monitoring the amount of money transferred between teams under the specialized destruction department; the amount of advance payment and final settlement to offset bundles or bags of money found to be missing or mixed types during the destruction counting process are carried out according to the State Bank's regulations on money destruction.

3. The accounting department opens detailed account books according to Article 5 of this Circular. Additionally, the accounting department opens other types of books according to the operational procedures serving the process of monitoring and managing the entry, exit, and transfer of cash at State Bank money warehouses and the Cash Treasury Journal to monitor the income and expenditure situation and cash inventory belonging to the Issuance Business Fund.

The Cash Treasury Journal is established in the form of loose-leaf books and must include all the following elements: date of occurrence; number of cash receipts and payments vouchers; corresponding account number; amount of receipts and payments; opening cash balance of the day and closing cash balance of the day.

Section 2
ACCOUNTING FOR NEWLY PRINTED AND MINTED MONEY READY FOR ISSUE INTO CIRCULATION AND SAMPLE MONEY AND COMMEMORATIVE MONEY

ENTERING INTO CIRCULATION AND SAMPLE MONEY AND COMMEMORATIVE MONEY

Article 10. Accounting for newly printed and minted cash

1. Accounting for newly printed and minted cash that has not yet been announced for circulation:

a) At the Department of Finance and Accounting:

- When central bank money is warehoused: Based on the receipt and delivery record, the accounting department prepares a warehouse entry form and records:

Debit Account 001001 - Unannounced circulating cash

(ledger: Central bank vault and currency material)

- When central bank money is transferred out of the central vault to the branch central bank vault: Based on the transfer order, the accounting department prepares a warehouse exit form and records:

Credit Account 001001 - Unannounced circulating cash

(ledger: Central bank vault and currency material)

Simultaneously prepare a debit entry form for the off-balance sheet account "cash in transit", recording:

Debit Account 00100301 - Unannounced circulating cash in transit

(ledger: Each branch central bank receiving cash - Upon receipt of the receipt and delivery record and the warehouse entry form for unannounced circulating cash sent by the receiving units, the accounting department prepares a credit entry form for the off-balance sheet account "cash in transit", settling the unannounced circulating cash in transit:)

Credit Account 00100301 - Unannounced circulating cash in transit

ledger: Each branch central bank receiving cash

(b) At the branch central bank receiving unannounced circulating cash: Based on the transfer order, the receipt and delivery record, the accounting department prepares a warehouse entry form and records:)

ledger: Currency material

Debit Account 001001 - Unannounced circulating cash

(Simultaneously send one set of documents (including one copy of the receipt and delivery record and one copy of the warehouse entry form) back to the Department of Finance and Accounting.)

2. Accounting for newly printed and minted cash that has been announced for circulation but not yet permitted for issuance into circulation:

- When there is an announcement for circulation: The accounting department prepares a warehouse exit form for unannounced circulating cash; simultaneously prepares a warehouse entry form for announced circulating cash and records:

a) At the Department of Finance and Accounting:

Simultaneously prepare documentation, recording:

Credit Account 001001 - Unannounced circulating cash

(ledger: Central bank vault and currency material)

Debit Account 001002 - Announced circulating cash

- When transferring:

(ledger: Central bank vault and currency material)

+ When transferring cash from the central bank vault to the branch central bank vault: Based on the transfer order, the accounting department prepares a warehouse exit form and records:

Credit Account 001002 - Announced circulating cash

Debit Account 00100302 - Announced circulating cash in transit

(ledger: Central bank vault and currency material)

Simultaneously prepare a debit entry form for the off-balance sheet account "cash in transit", recording:

+ Upon receipt of the receipt and delivery record and the warehouse entry form for announced circulating cash but not yet permitted for issuance sent by the receiving units, the accounting department prepares a credit entry form for the off-balance sheet account "cash in transit", settling the cash in transit account:

Credit Account 00100302 - Announced circulating cash in transit

b) At the branch central banks:

- For unannounced circulating cash currently stored in the branch central bank vault: The accounting department prepares a warehouse exit form for unannounced circulating cash, simultaneously prepares a warehouse entry form for announced circulating cash and records:

- For announced circulating cash not yet permitted for issuance transferred from the central bank vault to be warehoused at the branch central bank vault: Based on the transfer order, the receipt and delivery record, the accounting department prepares a warehouse entry form and records:

Credit Account 001001 - Unannounced circulating cash

(Simultaneously send one set of documents (including one copy of the receipt and delivery record and one copy of the warehouse entry form) back to the Department of Finance and Accounting.)

Debit Account 001002 - Announced circulating cash

- When transferring:

(Simultaneously send one set of documents (including one copy of the receipt and delivery record and one copy of the warehouse entry form) back to the Department of Finance and Accounting.)

3. Accounting for newly printed and minted cash that has been announced for circulation and permitted for issuance into circulation (as specified in the Prime Minister's Decision on the issuance of new currency):

- When transferring:

(Simultaneously send one set of documents (including one copy of the receipt and delivery record and one copy of the warehouse entry form) back to the Department of Finance and Accounting.)

2. Accounting for newly printed and minted cash that has been announced for circulation but not yet permitted for issuance into circulation:

- For announced circulating cash not yet permitted for issuance currently stored in the central bank vaults: The accounting department prepares a warehouse exit form for announced circulating cash and records:

a) At the Department of Finance and Accounting:

Simultaneously prepares a warehouse entry form for circulating cash meeting circulation standards belonging to the Issuance Reserve Fund and records:

Debit Account 00100302 - Announced circulating cash in transit

(ledger: Central bank vault and currency material)

Debit Account 10100101 - Circulating cash meeting circulation standards

Credit Account 40100101 - Cotton issued currency

Or/and Credit Account 40100102 - Polymer issued currency

Or/and Credit Account 40100200 - Metal issued currency

- For announced circulating cash not yet permitted for issuance currently stored in the branch central bank vaults: Based on the report from the branch central bank, after verification and re-checking, the figures match those being monitored at the Department of Finance and Accounting, the accounting department records:

Debit Account 602004 - Inter-branch settlement

- Upon permission for issuance, the accounting department prepares a warehouse exit form for announced circulating cash and records:

Or/and Credit Account 40100102 - Polymer issued currency

Or/and Credit Account 40100200 - Metal issued currency

Simultaneously prepares a warehouse entry form for circulating cash meeting circulation standards belonging to the Issuance Reserve Fund and reports a credit entry to the Department of Finance and Accounting, recording:

Debit Account 00100302 - Announced circulating cash in transit

(Simultaneously send one set of documents (including one copy of the receipt and delivery record and one copy of the warehouse entry form) back to the Department of Finance and Accounting.)

Credit Account 602004 - Inter-branch settlement

Credit Account 40100101 - Cotton issued currency

- When issuing from the Issuance Reserve Fund and depositing into the Issuance Business Fund to prepare for circulating new currency: Based on the order to issue and deposit from the Issuance Reserve Fund, the accounting department prepares a warehouse exit form from the Issuance Reserve Fund, simultaneously prepares a receipt form to deposit cash into the Issuance Business Fund, recording in the cash journal:

Debit Account 10100201 - Circulating cash meeting circulation standards

Credit Account 10100101 - Circulating cash meeting circulation standards

With Account 10100101 - Currency fit for circulation

Article 11. Accounting for newly printed and minted circulating currency upon receipt

When receiving newly printed and minted circulating currency from production units at the Central Currency Depository, based on the newly printed and minted currency handover record established by the Central Currency Depository, the accounting department shall prepare a warehouse receipt and account as follows:

Credit Account 40100101 - Cotton issued currency

Or/and Credit Account 40100102 - Polymer issued currency

Or/and Credit Account 40100200 - Metal issued currency

Article 12. Accounting for specimen currency and commemorative currency

1. Accounting for specimen currency:

a) Accounting for receipt of specimen currency: Based on the specimen currency handover record and transfer order (in cases of specimen currency transfers between currency depositories of the State Bank of Vietnam), the accounting department shall prepare a warehouse receipt and account as follows:

Debit Account 00100401 - Specimen Currency

(Record: Unannounced circulating specimen currency)

Or Debit Account 00100401 - Specimen Currency

(Record: Announced circulating specimen currency)

At the same time, send one set of documents (including one copy of the currency handover record and one copy of the warehouse receipt) to the transferring unit (in cases of specimen currency transfers between currency depositories of the State Bank of Vietnam).

b) Accounting for dispatch of specimen currency:

- Based on the transfer order, the accounting department shall prepare a dispatch warehouse receipt and account as follows:

Credit Account 00100401 - Specimen Currency

(Record: Unannounced circulating specimen currency)

Or Credit Account 00100401 - Specimen Currency

(Record: Announced circulating specimen currency)

Simultaneously, the accounting department shall prepare a journal entry debiting the off-balance sheet account "currency in transit", and account as follows:

Debit Account 00100301 - Unannounced circulating cash in transit

(Record: Unannounced circulating specimen currency and according to the receiving currency depository)

Or Debit Account 00100302 - Announced circulating currency in transit

(Record: Announced circulating specimen currency and according to the receiving currency depository)

- Upon receipt of the currency handover record and warehouse receipt for specimen currency sent by the receiving unit, the accounting department shall prepare a journal entry crediting the off-balance sheet account "currency in transit", and account as follows:

ledger: Each branch central bank receiving cash

(Record: Unannounced circulating specimen currency and according to the receiving currency depository)

Or Credit Account 00100302 - Announced circulating currency in transit

(Record: Announced circulating specimen currency and according to the receiving currency depository)

c) When there is a notice of issuance of the same type of currency as the specimen:

The accounting departments of units under the State Bank of Vietnam managing unannounced circulating specimen currency shall prepare a dispatch warehouse receipt for unannounced circulating specimen currency, simultaneously prepare a warehouse receipt for announced circulating specimen currency, and account as follows:

Credit Account 00100401 - Specimen Currency

(Record: Unannounced circulating specimen currency)

Debit Account 001002 - Announced circulating cash

Debit Account 00100401 - Specimen Currency

(Record: Announced circulating specimen currency)

2. Accounting for commemorative currency:

a) Accounting for receipt of commemorative currency: Based on the report on the receipt of commemorative currency approved by the Governor of the State Bank of Vietnam, and the commemorative currency handover record, the accounting department shall prepare a warehouse receipt and account as follows:

Debit Account 00100402 - Commemorative Currency

b) Accounting for dispatch of commemorative currency: Based on the report on the dispatch of commemorative currency approved by the Governor of the State Bank of Vietnam, the accounting department shall prepare a dispatch warehouse receipt and account as follows:

Credit Account 00100402 - Commemorative Currency

Section 3
ACCOUNTING FOR EXCHANGE BETWEEN THE ISSUE RESERVE FUND AND THE ISSUE OPERATIONS FUND

ISSUE RESERVE FUND AND ISSUE OPERATIONAL FUND

Article 13. Accounting for the transfer from the Issue Reserve Fund to the Issue Operations Fund

1. The Central Currency Depository is the transferring unit, appointing staff to deliver cash at the Branch Transaction Office's warehouse:

a) At the Department of Finance and Accounting:

When transferring cash from the Issue Reserve Fund, based on the transfer order, the dispatch warehouse receipt, and the currency handover record, the Financial and Accounting Department shall account as follows:

Debit Account 10100105 - Issue Reserve Fund in Transit

(Record: Receiving unit's currency depository of the State Bank of Vietnam)

With Account 10100101 - Currency fit for circulation

Or/and Credit Account 10100102 - Non-circulating Standard Currency

Or/and Credit Account 10100103 - Suspended Circulation Currency

Or/and Credit Account 10100104 - Damaged Currency in the Issue Reserve Fund

- Upon receipt of the credit notification from the Branch Transaction Office, compare with the transfer order, the Financial and Accounting Department shall account as follows:

- Upon permission for issuance, the accounting department prepares a warehouse exit form for announced circulating cash and records:

Credit Account 10100105 - Issue Reserve Fund in Transit

(Record: Receiving unit's currency depository of the State Bank of Vietnam)

b) At the Branch Transaction Office:

Based on the transfer order and the currency handover record, the Branch Transaction Office's accounting department shall prepare a receipt, notify the Financial and Accounting Department of the credit, and account as follows:

Credit Account 10100101 - Circulating cash meeting circulation standards

Or/and Debit Account 10100202 - Non-circulating Standard Currency

Or/and Debit Account 10100203 - Suspended Circulation Currency

Or/and Debit Account 10100204 - Damaged Currency in the Issue Operations Fund

2. The Central Currency Depository is the transferring unit, the Branch Transaction Office appoints staff to receive cash at the Central Currency Depository:

a) At the Department of Finance and Accounting:

- Upon permission for issuance, the accounting department prepares a warehouse exit form for announced circulating cash and records:

With Account 10100101 - Currency fit for circulation

Or/and Credit Account 10100102 - Non-circulating Standard Currency

Or/and Credit Account 10100103 - Suspended Circulation Currency

Or/and Credit Account 10100104 - Damaged Currency in the Issue Reserve Fund

b) At the Branch Transaction Office:

Based on the transfer order and the currency handover record transferred by the treasury department, the accounting department shall prepare a receipt, compare with the debit notification from the Financial and Accounting Department, and account as follows:

Credit Account 10100101 - Circulating cash meeting circulation standards

Or/and Debit Account 10100202 - Non-circulating Standard Currency

Or/and Debit Account 10100203 - Suspended Circulation Currency

Or/and Debit Account 10100204 - Damaged Currency in the Issue Operations Fund

3. Transfer from the Issue Reserve Fund to the Issue Operations Fund at State Bank of Vietnam branches:

Based on the approved order for the transfer of the Issue Reserve Fund, the accounting department shall prepare a dispatch warehouse receipt for the Issue Reserve Fund, simultaneously prepare a receipt to collect money into the Issue Operations Fund, enter it into the cash journal, and transfer the documents to the treasury department to process the receipt and dispatch of currency. Journal entry:

Credit Account 10100101 - Circulating cash meeting circulation standards

With Account 10100101 - Currency fit for circulation

Article 14. Recording the issuance business fund expenditure to transfer to the issuance reserve fund

1. The Trading Center is the unit responsible for transferring funds and authorizing staff to hand over cash at the Central Treasury warehouse:

a) At the Department of Finance and Accounting:

Based on the transfer order and the receipt and delivery record, the Financial and Accounting Department prepares the warehouse entry form, reports the credit to the Trading Center, and records:

Credit Account 40100101 - Cotton issued currency

Or/and Debit Account 10100102 - Non-circulating currency

Or/and Debit Account 10100103 - Suspended circulation currency

Or/and Debit Account 10100104 - Damaged currency in the issuance reserve fund

b) At the Branch Transaction Office:

- When cash from the issuance business fund is issued, based on the transfer order, payment voucher, and receipt and delivery record, the accounting department records:

Debit Account 10100205 - Issuance business fund in transit

Credit Account 10100201 - Circulating currency

Or/and Credit Account 10100202 - Non-circulating currency

Or/and Credit Account 10100203 - Suspended circulation currency

Or/and Credit Account 10100204 - Damaged currency in the issuance business fund

- Upon receiving the credit report from the Financial and Accounting Department, the accounting department reconciles with the transfer order and records:

- Upon permission for issuance, the accounting department prepares a warehouse exit form for announced circulating cash and records:

Credit Account 10100205 - Issuance business fund in transit

2. The Trading Center is the unit responsible for transferring funds, and the Central Treasury authorizes staff to collect cash at the Trading Center's treasury:

a) At the Department of Finance and Accounting:

Upon receiving the debit report from the Trading Center, the Financial and Accounting Department reconciles with the transfer order and records:

Credit Account 40100101 - Cotton issued currency

Or/and Debit Account 10100102 - Non-circulating currency

Or/and Debit Account 10100103 - Suspended circulation currency

Or/and Debit Account 10100104 - Damaged currency in the issuance reserve fund

b) At the Branch Transaction Office:

Based on the transfer order, payment voucher, and receipt and delivery record, the accounting department reports the debit to the Financial and Accounting Department and records:

- Upon permission for issuance, the accounting department prepares a warehouse exit form for announced circulating cash and records:

Credit Account 10100201 - Circulating currency

Or/and Credit Account 10100202 - Non-circulating currency

Or/and Credit Account 10100203 - Suspended circulation currency

Or/and Credit Account 10100204 - Damaged currency in the issuance business fund

3. Expenditure from the issuance business fund to transfer to the issuance reserve fund at State Bank branches:

Based on the issuance reserve fund withdrawal order approved by the Director, the accounting department prepares the payment voucher to withdraw money from the issuance business fund; simultaneously prepares the warehouse entry form for the issuance reserve fund, enters it into the cash journal, and transfers the documents to the warehouse department to process the receipt and dispatch of money. Journal entry:

Credit Account 40100101 - Cotton issued currency

Or/and Debit Account 10100102 - Non-circulating currency

Or/and Debit Account 10100103 - Suspended circulation currency

Or/and Debit Account 10100104 - Damaged currency in the issuance reserve fund

Credit Account 10100201 - Circulating currency

Or/and Credit Account 10100202 - Non-circulating currency

Or/and Credit Account 10100203 - Suspended circulation currency

Or/and Credit Account 10100204 - Damaged currency in the issuance business fund

Section 4
RECORDING THE TRANSFER AND HANDOVER OF FUNDS

FAKE MONEY AND DAMAGED MONEY

Article 15. Recording the transfer of funds within the issuance reserve fund between Central Treasury warehouses

1. Recording the transfer of funds:

Based on the transfer order, warehouse exit form, the Financial and Accounting Department records:

Debit Account 10100105 - Issue Reserve Fund in Transit

(ledger: Warehouse exiting and currency material)

With Account 10100101 - Currency fit for circulation

(ledger: Warehouse exiting)

Or/and Credit Account 10100102 - Non-circulating Standard Currency

(ledger: Warehouse exiting)

Or/and Credit Account 10100103 - Suspended Circulation Currency

(ledger: Warehouse exiting)

Or/and Credit Account 10100104 - Damaged Currency in the Issue Reserve Fund

(ledger: Warehouse exiting)

2. Recording the receipt of transferred funds:

Based on the transfer order, receipt and delivery record, and warehouse entry form, the Financial and Accounting Department records:

Credit Account 40100101 - Cotton issued currency

(ledger: Warehouse entering)

Or/and Debit Account 10100102 - Non-circulating currency

(ledger: Warehouse entering)

Or/and Debit Account 10100103 - Suspended circulation currency

(ledger: Warehouse entering)

Or/and Debit Account 10100104 - Damaged currency in the issuance reserve fund

(ledger: Warehouse entering)

Credit Account 10100105 - Issue Reserve Fund in Transit

(ledger: Warehouse entering and currency material)

Article 16. Recording the transfer of funds within the issuance reserve fund between State Bank warehouses

1. At the transferring unit:

a) In the case where the receiving unit authorizes staff to collect money at the transferring unit:

Based on the transfer order, warehouse exit form, receipt and delivery record, and transportation authorization letter, the accounting department reports the debit to the receiving unit and records:

- Upon permission for issuance, the accounting department prepares a warehouse exit form for announced circulating cash and records:

With Account 10100101 - Currency fit for circulation

Or/and Credit Account 10100102 - Non-circulating Standard Currency

Or/and Credit Account 10100103 - Suspended Circulation Currency

Or/and Credit Account 10100104 - Damaged Currency in the Issue Reserve Fund

b) In the case where the transferring unit authorizes staff to deliver money at the receiving unit:

- When issuing money: Based on the transfer order, warehouse exit form, and receipt and delivery record, the accounting department records:

Debit Account 10100105 - Issue Reserve Fund in Transit

(Record: Receiving unit's currency depository of the State Bank of Vietnam)

With Account 10100101 - Currency fit for circulation

Or/and Credit Account 10100102 - Non-circulating Standard Currency

Or/and Credit Account 10100103 - Suspended Circulation Currency

Or/and Credit Account 10100104 - Damaged Currency in the Issue Reserve Fund

- Upon receiving the credit report from the receiving unit, the accounting department reconciles with the transfer order and records:

- Upon permission for issuance, the accounting department prepares a warehouse exit form for announced circulating cash and records:

Credit Account 10100105 - Issue Reserve Fund in Transit

(Record: Receiving unit's currency depository of the State Bank of Vietnam)

2. At the receiving unit:

Based on the transfer order, receipt and delivery record between the receiving unit and the transferring unit, the accounting department prepares the warehouse entry form and records:

a) In the case where the receiving unit sends staff to collect money at the transferring unit:

- If the transferred money and the debit report from the transferring unit arrive on the same day, the accounting department records:

Credit Account 40100101 - Cotton issued currency

Or/and Debit Account 10100102 - Non-circulating currency

Or/and Debit Account 10100103 - Suspended circulation currency

Or/and Debit Account 10100104 - Damaged currency in the issuance reserve fund

- If the money has been transferred but the debit report from the transferring unit has not yet arrived, the accounting department records:

Credit Account 40100101 - Cotton issued currency

Or/and Debit Account 10100102 - Non-circulating currency

Or/and Debit Account 10100103 - Suspended circulation currency

Or/and Debit Account 10100104 - Damaged currency in the issuance reserve fund

Credit Account 415999 - Other internal liabilities

(detail: Money in transit)

Upon receiving the debit report from the transferring unit, the accounting department records:

Debit Account 415999 - Other internal liabilities

(detail: Money in transit)

- If the debit report from the transferring unit has already been received, but the money is still in transit:

+ Based on the debit report, the accounting department records:

Debit Account 315999 - Other internal receivables

(detail: Money in transit)

+ When the money arrives at the receiving unit: After the money is entered into the warehouse, the accounting department records:

Credit Account 40100101 - Cotton issued currency

Or/and Debit Account 10100102 - Non-circulating currency

Or/and Debit Account 10100103 - Suspended circulation currency

Or/and Debit Account 10100104 - Damaged currency in the issuance reserve fund

Credit Account 315999 - Other internal receivables

(detail: Money in transit)

b) In the case where the transferring unit sends staff to deliver money at the receiving unit:

- If there is still enough time to execute the money transfer order after completing the money receipt: the accounting department reports the credit to the transferring unit and records:

Credit Account 40100101 - Cotton issued currency

Or/and Debit Account 10100102 - Non-circulating currency

Or/and Debit Account 10100103 - Suspended circulation currency

Or/and Debit Account 10100104 - Damaged currency in the issuance reserve fund

- If the money receipt is completed but the time to execute the money transfer order has expired, the accounting department prepares the warehouse entry form and records:

Credit Account 40100101 - Cotton issued currency

Or/and Debit Account 10100102 - Non-circulating currency

Or/and Debit Account 10100103 - Suspended circulation currency

Or/and Debit Account 10100104 - Damaged currency in the issuance reserve fund

Credit Account 415999 - Other internal liabilities

(detail: Received transferred money)

At the start of the next working day, the accounting department reports the credit to the transferring unit and records:

Debit Account 415999 - Other internal liabilities

(detail: Received transferred money)

Article 17. Accounting for the submission of counterfeit money and damaged money of undetermined denomination from the State Bank of Vietnam branch and Trading Department to the Central Treasury

1. At State Bank of Vietnam branches and Trading Departments:

a) In the case where State Bank of Vietnam branches or Trading Departments dispatch staff to submit physical items at the Central Treasury, the accounting department shall record:

- When issuing money: Based on the approved proposal to submit counterfeit money and damaged money of undetermined denomination to the Central Treasury, the accounting department shall issue a warehouse withdrawal form and record: Debit Account 00100404 - Counterfeit Money

Or/and Debit Account 00100405 - Damaged Money of Undetermined Denomination

Simultaneously, based on the receipt and delivery record, the accounting department shall issue an accounting form crediting the off-balance sheet account "money in transit", recording:

ledger: Counterfeit Money or Damaged Money of Undetermined Denomination

(- Upon receiving the receipt and delivery record sent by the Central Treasury, the accounting department shall issue an accounting form debiting the off-balance sheet account "money in transit", recording:)

b) In the case where the Central Treasury dispatches staff to receive physical items at State Bank of Vietnam branches: Based on the approved proposal to submit counterfeit money and damaged money of undetermined denomination to the Central Treasury, the accounting department shall issue a warehouse withdrawal form and record:

b) At the branch central banks:

2. At the Financial and Accounting Department: a) In the case where State Bank of Vietnam branches or Trading Departments authorize staff to submit physical items at the Central Treasury:

Or/and Debit Account 00100405 - Damaged Money of Undetermined Denomination

Simultaneously, based on the receipt and delivery record, the accounting department shall issue an accounting form crediting the off-balance sheet account "money in transit", recording:

Based on the receipt and delivery record, the accounting department shall record:

Credit Account 00100404 - Counterfeit Money

Or/and Credit Account 00100405 - Damaged Money of Undetermined Denomination

Simultaneously, send one copy of the warehouse entry form along with one copy of the receipt and delivery record back to the State Bank of Vietnam branch or Trading Department that submitted the money as the basis for finalizing the tracking of money in transit;

b) In the case where the Central Treasury dispatches staff to receive physical items at State Bank of Vietnam branches:

Based on the receipt and delivery record, the warehouse entry form, the accounting department shall record:

Or/and Credit Account 00100405 - Damaged Money of Undetermined Denomination.

ACCOUNTING FOR THE ISSUE AND WITHDRAWAL OF CASH FROM CIRCULATION

Article 18. Accounting for the issuance and withdrawal of cash

Section 5
1. When issuing cash into circulation (from the Business Operations Fund): Based on cash withdrawal vouchers (checks, cash withdrawal slips, payment orders), record in the cash journal:

Debit appropriate Account (Deposits, Other External Payables, ...)

Subsequently, transfer the voucher to the treasury department for cash disbursement

For periodic cash withdrawal fee cases, the accounting department shall prepare a voucher to record:

Debit appropriate Account (Deposits, ...)

Credit Account 10100201 - Circulating currency

Credit Account 708002 - Cash Service Revenue

2. When withdrawing qualified and unqualified circulating cash: Based on the cash deposit voucher signed by the cashier and stamped "cash received" transferred from the treasury department, the accounting department shall record:

Article 19. Accounting for suspected counterfeit and counterfeit money

1. When suspected counterfeit or counterfeit money is discovered:

Based on the temporary seizure record of suspected counterfeit money or the seizure record of counterfeit money, the accounting department shall issue a warehouse entry form and record:

Credit Account 10100101 - Circulating cash meeting circulation standards

Or/and Debit Account 10100202 - Non-circulating Standard Currency

Credit Suitable Account

Debit Account 00100403 - Suspected Counterfeit Money, Suspected Damaged Money Awaiting Processing

ledger: Suspected Counterfeit Money

Or/and Debit Account 00100404 - Counterfeit Money

2. When issuing warehouse for suspected counterfeit money to be sent for appraisal: The accounting department shall issue a warehouse withdrawal form and record:

(Credit Account 00100403 - Suspected Counterfeit Money, Suspected Damaged Money Awaiting Processing)

Debit Account 001003 - Money in Transit

3. Handling after receiving the appraisal result of suspected counterfeit money:

a) If the appraisal result is genuine and meets the conditions for exchange:

(Credit Account 00100403 - Suspected Counterfeit Money, Suspected Damaged Money Awaiting Processing)

ledger: Counterfeit Money or Damaged Money of Undetermined Denomination

- At Trading Departments or State Bank of Vietnam Branch in Ho Chi Minh City:

(Credit Account 00100403 - Suspected Counterfeit Money, Suspected Damaged Money Awaiting Processing)

+ In the case of other State Bank of Vietnam branches requesting appraisal: Based on the appraisal result and the cash deposit voucher signed by the cashier and stamped "cash received", the accounting department shall credit the requesting State Bank of Vietnam branch and record:

Debit Account 10100202 - Unqualified Circulating Cash

+ In the case of Trading Departments or State Bank of Vietnam Branch in Ho Chi Minh City requesting appraisal: Based on the appraisal result and the cash deposit voucher signed by the cashier and stamped "cash received", the accounting department shall prepare a payment voucher to refund the money to the organization or individual who was temporarily seized before and record:

Credit Account 414001 - Unqualified Circulating Cash Processed and Awaiting Customer Settlement

Simultaneously, issue an accounting form crediting the off-balance sheet account "money in transit" to reduce the balance of the "Money in Transit" account tracked when sending the item for appraisal for the amount concluded as genuine and meeting the conditions for exchange, record:

Credit Account 001003 - Money in Transit

When settling with customers, the accounting department shall record:

Debit Account 414001 - Unqualified Circulating Cash Processed and Awaiting Customer Settlement

- At the State Bank of Vietnam branch that requested the appraisal of suspected counterfeit money:

+ Based on the appraisal result, the accounting department shall issue an accounting form crediting the off-balance sheet account "money in transit" to reduce the balance of the "Money in Transit" account tracked when sending the item for appraisal for the amount concluded as genuine and meeting the conditions for exchange, record:

(Credit Account 00100403 - Suspected Counterfeit Money, Suspected Damaged Money Awaiting Processing)

+ Based on the credit notification transferred from Trading Departments or State Bank of Vietnam Branch in Ho Chi Minh City, the accounting department shall record:

b) If the appraisal result is genuine but does not meet the conditions for exchange: Based on the appraisal result, the requesting unit shall handle:

Debit Account 414001 - Unqualified Circulating Cash Processed and Awaiting Customer Settlement

Credit Suitable Account

- The accounting department shall issue an accounting form crediting the off-balance sheet account "money in transit" to reduce the balance of the "Money in Transit" account tracked when sending the item for appraisal for the amount concluded as genuine but not meeting the conditions for exchange, record:

- The treasury department shall return the item to the unit or individual whose money was temporarily seized.

(Credit Account 00100403 - Suspected Counterfeit Money, Suspected Damaged Money Awaiting Processing)

c) If the appraisal result is counterfeit:

- Upon permission for issuance, the accounting department prepares a warehouse exit form for announced circulating cash and records:

When settling with customers, the accounting department shall record:

Debit Account 414001 - Unqualified Circulating Cash Processed and Awaiting Customer Settlement

+ Based on the credit notification transferred from Trading Departments or State Bank of Vietnam Branch in Ho Chi Minh City, the accounting department shall record:

b) If the appraisal result is genuine but does not meet the conditions for exchange: Based on the appraisal result, the requesting unit shall handle:

Debit Account 414001 - Unqualified Circulating Cash Processed and Awaiting Customer Settlement

Credit Suitable Account

- At Trading Departments or State Bank of Vietnam Branch in Ho Chi Minh City: Based on the counterfeit money seizure record transferred from the treasury department, the accounting department shall issue a warehouse entry form and record:

- At the State Bank of Vietnam branch that requested the appraisal (including the case of Trading Departments or State Bank of Vietnam Branch in Ho Chi Minh City requesting appraisal), handle:

(Credit Account 00100403 - Suspected Counterfeit Money, Suspected Damaged Money Awaiting Processing)

c) If the appraisal result is counterfeit money:

- At the Branch Office or the State Bank of Vietnam branch in Ho Chi Minh City: Based on the counterfeit money seizure record transferred by the vault department, the accounting department prepares a warehouse entry form and records:

- At the State Bank of Vietnam branch that requested the appraisal (including cases where the Branch Office or the State Bank of Vietnam branch in Ho Chi Minh City requested the appraisal), handle as follows:

+ Based on the appraisal results, the accounting department prepares an accounting voucher to credit the off-balance sheet account "money in transit" to reduce the balance of the "money in transit" account that was monitored when the physical items were sent for appraisal for the amount of counterfeit money concluded.

(Credit Account 00100403 - Suspected Counterfeit Money, Suspected Damaged Money Awaiting Processing)

||| On the basis of the appraisal results from the appraisal agency and the record of counterfeit money seizure by the Trading Department or the State Bank of Vietnam branch in Ho Chi Minh City, notify the relevant units and individuals that their money has been temporarily seized.

||| Article 20. Accounting for suspected damaged money and damaged money

||| 1. For suspected damaged money:

||| a) When suspected damaged money is discovered: Based on the temporary seizure record of suspected damaged money, the accounting department prepares a warehouse entry form and records:

2. When issuing warehouse for suspected counterfeit money to be sent for appraisal: The accounting department shall issue a warehouse withdrawal form and record:

(||| ledger: Suspected damaged money awaiting processing)

||| b) When the physical item is removed from the warehouse for appraisal request, the accounting department prepares a warehouse exit form and records:

a) If the appraisal result is genuine and meets the conditions for exchange:

(||| ledger: Suspected damaged money awaiting processing)

||| Simultaneously, prepare a debit entry form for the off-balance sheet account "money in transit", recording:

- At Trading Departments or State Bank of Vietnam Branch in Ho Chi Minh City:

(||| ledger: Suspected damaged money awaiting processing )

||| c) Processing after receiving the appraisal result: Based on the appraisal result, the accounting department prepares a credit entry form for the off-balance sheet account "money in transit" to settle the balance of the "money in transit" account when the physical item was sent for appraisal and records:

(||| ledger: Suspected damaged money awaiting processing )

||| - If the appraisal result is not damaged money, meets the conditions for exchange and direct payment in cash: Process the accounting as for the case of exchanging non-standard circulating money for standard circulating money as stipulated in point a, Clause 1, Article 21 of this Circular.

||| - If the appraisal result is not damaged money, meets the conditions for exchange but payment must be made by bank transfer:

||| + Prepare a receipt form to collect money and record:

||| Credit appropriate account (Treasury deposit, Commercial Bank deposit, etc.)

||| + In the case where the appraisal result is not damaged money but does not meet the conditions for exchange: Return the physical item to the unit or individual whose money was temporarily seized, clearly stating the reason for not being able to exchange for the suspected damaged money holder who was temporarily seized.

||| + In the case where the appraisal result is damaged money: Process according to the provisions of Clause 2 of this Article.

||| 2. For damaged money:

||| a) Damaged money with identifiable denomination: Based on the damage money seizure record transferred by the treasury department, the accounting department prepares a receipt form and records:

||| Debit Account 10100204 - Damaged money belonging to the Business Operation Fund

||| Credit Account 799999 - Other Income

||| b) Damaged money without identifiable denomination: Based on the damage money seizure record transferred by the treasury department, the accounting department prepares a warehouse entry form at the agreed price and records:

||| Debit Account 00100405 - Undetermined denomination damaged money

||| Article 21. Accounting for income from exchanging non-standard circulating money and exchanging types of money within the Business Operation Fund

||| 1. Accounting for income from exchanging non-standard circulating money:

||| a) For non-standard circulating money meeting the conditions for exchange:

||| The cashier implements collection and exchange according to current regulations on the recovery and exchange of non-standard circulating money; records in the ledger and exchanges money for customers.

||| - When collecting non-standard circulating money from customers, based on the voucher transferred by the cashier, the accounting department prepares a receipt form for non-standard circulating money, records:

||| Credit Account 414001 - Non-standard circulating money processed and

||| awaiting settlement to customers

||| - When paying standard circulating money to customers, the accounting department prepares a payment form for standard circulating money, records:

||| Debit Account 414001 - Non-standard circulating money processed and

||| awaiting settlement to customers

Credit Account 10100201 - Circulating currency

||| b) For cases where non-standard circulating money cannot be determined whether it meets the conditions for exchange or not, or which type of non-standard circulating money it belongs to: Classify and process accounting similarly to suspected damaged money as stipulated in Clause 1, Article 20 of this Circular;

||| c) For genuine money mistakenly marked as "counterfeit":

||| When genuine money mistakenly marked as "counterfeit" is discovered, the treasury department prepares a record of seizing the physical item, collects and exchanges it like non-standard circulating money to compensate the customer for the wrongly seized and incorrectly stamped money. The accounting department prepares the accounting voucher:

||| - If the money was submitted by the customer to the State Bank of Vietnam, process according to the provisions of point a, Clause 1 of this Article.

||| - If the money was submitted by commercial banks, Treasury to the State Bank of Vietnam, record:

||| Credit appropriate account (Treasury deposit, Commercial Bank deposit, etc.)

||| 2. Accounting for advance payment to exchange types of money within the Business Operation Fund:

||| a) Based on the approved advance payment request for exchanging types of money, the accounting department prepares a payment form and records:

Debit Account 315999 - Other internal receivables

(||| detail: Recipient of advance payment for business operation exchange

||| types of money)

Credit Account 10100201 - Circulating currency

||| b) At the end of the working day, the cashier must be responsible for returning and settling the advance payment for the day's transactions to exchange types of money, the accounting department prepares a receipt form and records:

Credit Account 10100101 - Circulating cash meeting circulation standards

Or/and Debit Account 10100202 - Non-circulating Standard Currency

Credit Account 315999 - Other internal receivables

(||| detail: Recipient of advance payment for business operation exchange

||| types of money)

Article 22. Accounting for Results After Selecting Coins

Based on the record of selecting coins that do not meet circulation standards from coins that meet circulation standards or the record of selecting coins that meet circulation standards from coins that do not meet circulation standards, the accounting department shall prepare warehouse entry/receipt forms, income/expenditure forms in accordance with Clause 1 and Clause 2 of Article 7 of this Circular, and account for:

1. For coins that do not meet circulation standards selected from coins that meet circulation standards:

Debit Account 10100102 - Coins that do not meet circulation standards

With Account 10100101 - Currency fit for circulation

Or Debit Account 10100202 - Coins that do not meet circulation standards

Credit Account 10100201 - Circulating currency

2. For coins that meet circulation standards selected from coins that do not meet circulation standards:

Credit Account 40100101 - Cotton issued currency

Credit Account 10100102 - Coins that do not meet circulation standards

Or Debit Account 10100201 - Coins that meet circulation standards

Credit Account 10100202 - Coins that do not meet circulation standards

Article 23. Accounting for Recovered Non-Circulating Money

1. Accounting for money announced to be non-circulating at the State Bank of Vietnam's (SBV) warehouse:

At the time of announcement of non-circulation, units under the SBV shall complete procedures and conduct inventory checks of the types of money announced to be non-circulating.

a) For the Business Fund: Based on the inventory record of actual funds of the types of money announced to be non-circulating, compare and match accurately with the records on the tracking ledger, the accounting department shall prepare expenditure forms for coins that meet circulation standards/coins that do not meet circulation standards, simultaneously prepare receipt forms for non-circulating money, and account for:

Debit Account 10100203 - Non-circulating money

Credit Account 10100201 - Circulating currency

Or/and Credit Account 10100202 - Non-circulating currency

b) For the Reserve Fund: Based on the inventory record of actual stock of the types of money announced to be non-circulating, compare and match accurately with the records on the tracking ledger, the accounting department shall prepare warehouse exit forms for coins that meet circulation standards/coins that do not meet circulation standards, simultaneously prepare warehouse entry forms for non-circulating money, and account for:

Debit Account 10100103 - Non-circulating money

With Account 10100101 - Currency fit for circulation

Or/and Credit Account 10100102 - Non-circulating Standard Currency

2. Accounting for the exchange of non-circulating money that meets the conditions for exchange:

a) In the case of commercial banks, government budget agencies depositing money: Based on the receipt voucher signed by the cashier and stamped "money received" transferred by the cashier, the accounting department shall prepare a receipt form and account for:

Debit Account 10100203 - Non-circulating money

Credit Suitable Account (Government Budget Agency Deposits, Commercial Banks...)

b) In the case of organizations and individuals without accounts at the SBV depositing money:

- When customers deposit money, the treasury department shall check the validity and legality of the vouchers and proceed with the procedures for receiving money, recording the types of money received according to regulations; enter the tracking ledger, sign, stamp "money received" on the receipt voucher, then transfer the voucher to the accounting department. The accounting department shall prepare a receipt form and account for:

Debit Account 10100203 - Non-circulating money

Credit Account 414999 - Other External Liabilities

(detail: Exchange of non-circulating money)

- When making payments to customers: The accounting department shall prepare a payment form, account for, and record in the cash journal:

Debit Account 414999 - Other External Liabilities

(detail: Exchange of non-circulating money)

Credit Account 10100201 - Circulating currency

Then, transfer the voucher to the treasury department to process the payment to the customer.

Chapter 6
ACCOUNTING FOR DESTROYED MONEY

Article 24. Accounting for Destroyed Money

1. Accounting and tracking money sent for destruction:

a) Destruction of money from the Reserve Fund: Based on the Governor's Decision regarding the quantity and value of the types of money to be destroyed, the transfer order, and the warehouse exit form (corresponding to each type of money according to the transfer order sent for destruction), the Financial and Accounting Department shall account for:

Debit Account 40100101 - Cotton Currency Issued

Or/and Debit Account 40100102 - Polymer Currency Issued

Or/and Debit Account 40100200 - Metal Currency Issued

Credit Account 10100102 - Coins that do not meet circulation standards

Or/and Credit Account 10100103 - Suspended Circulation Currency

Or/and Credit Account 10100104 - Damaged Currency in the Issue Reserve Fund

Based on the warehouse entry form for destroyed money, the handover record between the Central Treasury and the Destruction Committee, the accounting department shall account for and track off-balance sheet money sent for destruction:

Debit Account 001005 - Money Sent for Destruction

(tracking ledger: Each type of money sent for destruction)

b) Destruction of money not from the Reserve Fund: Based on the Governor's Decision regarding the destruction of sample money, counterfeit money, damaged money whose denomination cannot be determined, the transfer order (for the destruction of sample money), and the warehouse exit form, the Financial and Accounting Department shall account for:

Credit Account 00100401 - Specimen Currency

(tracking ledger: Each type of sample money announced for circulation)

Or/and Credit Account 00100404 - Counterfeit Money

Simultaneously, based on the receipt and delivery record, the accounting department shall issue an accounting form crediting the off-balance sheet account "money in transit", recording:

Based on the handover record, the warehouse entry form for destroyed money, the accounting department shall account for and track off-balance sheet money sent for destruction:

Debit Account 001005 - Money Sent for Destruction

(tracking ledger: Each type of money sent for destruction)

2. Accounting for the results of destroyed money:

Within ten working days after the end of the destruction period, the Destruction Committee must send a confirmation record of completely destroyed money to the Financial and Accounting Department. Based on the confirmation record of completely destroyed money from the Destruction Committee, the Financial and Accounting Department shall account for the amount of money destroyed according to the figures on the record:

Debit Account 001006 - Money Destroyed

(tracking ledger: Each type of money destroyed)

Credit Account 001005 - Money Sent for Destruction

(tracking ledger: Each type of money sent for destruction correspondingly)

At the end of the destruction period, Account 001005 - Money Sent for Destruction will have zero balance.

Section 7
ACCOUNTING FOR SURPLUS AND SHORTAGE DISCOVERED THROUGH INVENTORY COUNTS

Article 25. Handling cases of excess and shortage of money discovered through counting at the Trading Department, State Bank Branch receiving money, and at the Issuance and Treasury Department, Issuance and Treasury Sub-department (State Bank A)

1. In case State Bank A conducts the counting:

a) Advance payment to cover shortage of money: Based on the approved request for advance payment, the accounting department prepares a payment voucher and records:

Debit Account 315999 - Other internal receivables

(Detail: Advance payment for money counting)

Credit Account 102001 - Cash in Vietnamese Dong

Or Credit Account 10100201 - Circulating Currency

Or/and Credit Account 10100202 - Non-circulating currency

b) In case excess money is discovered during the counting process: The Counting Committee submits the excess amount discovered through counting to the Cash Fund at the State Bank unit (for the Counting Committee at the Central Treasury) or the Business Fund, the accounting department prepares a receipt voucher and records:

Debit Account 10200100 - Cash in Vietnamese Dong

Or Debit Account 10100201 - Coins that meet circulation standards

Credit Account 415001 - Excess Fund, surplus assets awaiting processing

(Detail: Excess fund of State Bank Branch/Trading Department/Issuance and Treasury Department/Issuance and Treasury Sub-department)

c) Refund the advance payment made by the Counting Committee:

- For the unused portion of the advance payment: The accounting department prepares a receipt voucher and records:

Debit Account 10200100 - Cash in Vietnamese Dong

Or Debit Account 10100201 - Coins that meet circulation standards

Or/and Debit Account 10100202 - Non-circulating Standard Currency

Credit Account 315999 - Other internal receivables

(Detail: Advance payment for money counting)

- For the technically defective currency identified as non-circulating currency removed through counting: The accounting department prepares a receipt voucher and records:

Credit Account 315999 - Other internal receivables

(Detail: Advance payment for money counting)

2. In case State Bank A disburses money to commercial banks, government treasuries within its jurisdiction and these entities conduct the counting:

a) Based on the minutes of the Counting Committee and the documents transferred by commercial banks, government treasuries reporting the debit of the discrepancy shortage, the accounting department prepares a transfer voucher and records:

Debit Account 315999 - Other internal receivables

(Detail: Advance payment for money counting)

Discrepancy shortage reported by commercial banks, government treasuries conducting the counting

Debit

Credit Suitable Account (Government Treasury deposits, Commercial Bank deposits, ...)

Or Credit Account 10100201 - Circulating Currency

b) Based on the minutes of the Counting Committee, sealed items (if any) transferred by commercial banks, government treasuries reporting the credit of the discrepancy excess, the accounting department processes and records:

Credit Account 10100101 - Circulating cash meeting circulation standards	Excess money according to the minutes of the Counting Committee of commercial banks, government treasuries counting submitted to State Bank in cash

Or Debit Suitable Account (Commercial Bank deposits, Government Treasury deposits, ...)	Excess money According to the minutes of the Counting Committee but commercial banks, government treasuries counting did not submit physical items to State Bank

Credit Account 415001 - Excess Fund, surplus assets awaiting processing (Detail: Excess fund of State Bank Branch/Trading Department)	Discrepancy excess reported by commercial banks, government treasuries conducting the counting

3. Processing and recording results after counting at State Bank A:

a) For the results of counting received transferred funds:

- Handling shortage discrepancies: Based on the minutes of the Counting Committee and seals, the accounting department reports the debit of the shortage discrepancy; simultaneously reports the credit of the excess discrepancy (if any) to the Trading Department, State Bank Branch transferring funds or the Trading Department, State Bank Branch where commercial banks, government treasuries have accounts, records:

+ Report debit of the shortage discrepancy:

- Upon permission for issuance, the accounting department prepares a warehouse exit form for announced circulating cash and records:

Shortage discrepancy of each State Bank Branch transferring funds, Trading Department, State Bank Branch where commercial banks, government treasuries have accounts according to the minutes of the Counting Committee

Credit Account 315999 - Other internal receivables

(Detail: Advance payment for money counting)

Shortage discrepancy at the summary report of the counting round or periodic summary

+ Report credit of the excess discrepancy (if any):

Debit Account 315999 - Other internal receivables

(Detail: Advance payment for money counting)

Excess discrepancy at the summary report of the counting round or periodic summary (if any)

Excess discrepancy of each State Bank Branch transferring funds, Trading Department, State Bank Branch where commercial banks, government treasuries have accounts according to the minutes of the Counting Committee

- Handling excess discrepancies: Based on the minutes of the Counting Committee and seals, the accounting department reports the credit of the excess discrepancy; simultaneously reports the debit of the shortage discrepancy (if any) to the Trading Department, State Bank Branch transferring funds or the Trading Department, State Bank Branch where commercial banks, government treasuries have accounts, records:

+ Report credit of the excess discrepancy:

Debit Account 415001 - Excess Fund, surplus assets awaiting processing

(Detail: Excess fund of State Bank Branch/Trading Department/Issuance and Treasury Department/Issuance and Treasury Sub-department)

Excess discrepancy at the summary report of the counting round or periodic summary

+ Report debit of the shortage discrepancy (if any):

- Upon permission for issuance, the accounting department prepares a warehouse exit form for announced circulating cash and records:

Credit Account 415001 - Excess Fund, surplus assets awaiting processing

(Detail: Excess fund of State Bank Branch

/Trading Department/Issuance and Treasury Department/

Treasury Sub-department)

Shortage discrepancy at the summary report of the counting round or periodic summary (if any)

- In case there is no excess or shortage discrepancy (the excess amount equals the shortage amount): State Bank A sends the minutes of the Counting Committee and seals to the Trading Department, State Bank Branch transferring funds or the Trading Department, State Bank Branch where commercial banks, government treasuries have accounts.

b) For the results of counting funds exchanged within the jurisdiction: Based on the minutes of the Counting Committee and seals, the accounting department reports the debit of the shortage discrepancy/report the credit of the excess discrepancy (if any) to relevant commercial banks, government treasuries within the jurisdiction, Trading Department, State Bank Branch; simultaneously prepares documents to recover the shortage amount from individuals at State Bank A named on the seal with shortages or record the excess amount received by State Bank according to the seal with excesses of State Bank A and records:

- Handling shortage discrepancies:

Debit Suitable Account (Commercial Bank deposits, Government Treasury deposits, Inter-branch Settlement, Other Receivables from Customers, ...)

Shortage discrepancy of each commercial bank, government treasury within the jurisdiction, Trading Department, State Bank Branch according to the minutes of the Counting Committee

Or/and Debit Account 315004 - Embezzlement, loss of money and property awaiting processing

Detail: Individual required to compensate for shortage

Shortage amount according to the seal yet to be compensated (individual named on the seal belonging to State Bank-if any) (Or/and Debit Account 10100201 - Circulating Currency Shortage amount according to the seal compensated in cash (if any))	(Detail: Advance payment for money counting)

Shortage discrepancy at the summary report of the counting round or periodic summary	Or/and Credit Suitable Account (Commercial Bank deposits, Government Treasury deposits,

Credit Account 315999 - Other internal receivables Inter-branch Settlement, ...)	Excess discrepancy (if any) of each commercial bank, government treasury within the jurisdiction, Trading Department, State Bank Branch according to the minutes of the Counting Committee

Or/and Credit Account 799999 - Other Income

Excess amount according to the seal (individual named on the seal belonging to State Bank)

- Handling excess discrepancies:

Debit Suitable Account (Commercial Bank deposits, Government Treasury deposits,

Inter-branch Settlement, ...)

Handle excess money discrepancies:

Debit Suitable Account (Commercial Bank deposits, Government Treasury deposits, Inter-branch Settlement, Other Receivables from Customers, ...) (inter-branch settlement, ...)	The shortage of money of each unit of TCTD, KBNN on the territory, Trading Department, Branch of NHNN according to the minutes of the Counting Council (if any)

Shortage amount according to the seal yet to be compensated (individual named on the seal belonging to State Bank-if any) (Or/and Debit Account 10100201 - Circulating Currency Shortage amount according to the seal compensated in cash (if any))	(Detail: Advance payment for money counting)

Or/and Debit Account 10100201 - Money meeting circulation standards	Or/and Credit Suitable Account (Commercial Bank deposits, Government Treasury deposits,

Or/and Debit Account 415001 - Excess cash, assets pending disposal (Detail: Excess fund of State Bank Branch branch/Trading Department)	The excess of money at the summary report of results according to counting rounds or periodic summaries

Credit appropriate account (Deposits of TCTD, KBNN, Payment

Shortage discrepancy of each commercial bank, government treasury within the jurisdiction, Trading Department, State Bank Branch according to the minutes of the Counting Committee

settlement outside, ...)

The excess of money of each unit of TCTD, KBNN on the territory, Trading Department, Branch of NHNN according to the minutes of the Counting Council

Debit Suitable Account (Commercial Bank deposits, Government Treasury deposits,

Inter-branch Settlement, ...)

- When receiving the amount of missing money from individuals, officers of NHNN A:

Debit appropriate account (Account 10100201 - Money meeting circulation standards, ...)

Credit Account 315004 - Embezzlement, missing money, assets pending disposal

(detail: Individuals must compensate for the missing money)

Article 26. Handling cases of shortage and excess of money discovered through counting at Trading Departments, Branches of NHNN handing over money; and Trading Departments, Branches of NHNN opening payment accounts for TCTD, KBNN (NHNN B)

1. At the unit of NHNN handing over money or opening payment accounts for TCTD, KBNN, there is a discrepancy in excess or shortage of money:

a) Upon receipt of the debit notification from NHNN A regarding the shortage of money, the accounting department records:

Debit Account 315004 - Embezzlement, missing money, assets pending disposal

(detail: Missing money of Branch/Trading Department of NHNN)

b) Upon receipt of the credit notification from NHNN A transferring the excess money, the accounting department records:

- Upon permission for issuance, the accounting department prepares a warehouse exit form for announced circulating cash and records:

Credit Account 415001 - Excess Fund, surplus assets awaiting processing

(Detail: Excess fund of State Bank Branch/Trading Department)

c) Accounting treatment for the excess and shortage of money of each individual and unit:

- Basis for handling excess and shortage of money for each relevant unit and individual:

+ If the person named on the seal has excess or shortage of money belongs to NHNN B: Based on the minutes of the Counting Council and the seal sent by NHNN A, the accounting department prepares vouchers to record the collection of NHNN's excess money according to the seal or recover the shortage of money from the individual named on the shortage seal.

+ If the person named on the seal has excess or shortage of money does not belong to NHNN B: Based on the minutes of the Counting Council and the seal to transfer the excess difference back to the unit with excess according to the minutes of the Counting Council and the seal; recover the shortage difference from the unit with shortage according to the minutes of the Counting Council and the seal.

- Case of excess money (receiving credit notification):

Credit Account 10100101 - Circulating cash meeting circulation standards	Or/and Credit Suitable Account (Commercial Bank deposits, Government Treasury deposits,

Or/and Debit Account 315004 - Embezzlement, missing money, assets pending disposal (detail: Individuals must compensate for the missing money)	(Detail: Advance payment for money counting)
Or/and Debit appropriate account (Deposits of TCTD, KBNN, ...)	The shortage of money according to the minutes of the Counting Council for TCTD, KBNN - Column (7): Land area in land allocation decisions, lease decisions, or documents of the competent authority or actual land area managed and used (applicable to assets that are buildings and land).

Debit Account 415001 - Excess Fund, surplus assets awaiting processing (detail: Excess cash of Branch /Trading Department of NHNN)	The excess of money according to credit notification

Credit appropriate account (Deposits of TCTD, KBNN, ...)	The excess of money according to the minutes of the Counting Council for TCTD, KBNN

Or/and Credit Account 799999 - Other revenues	Inter-branch Settlement, ...)

- Case of shortage of money (receiving debit notification):

Credit Account 10100101 - Circulating cash meeting circulation standards	The shortage of money compensated in cash

Or/and Debit Account 315004 - Embezzlement, missing money, assets pending disposal (detail: Individuals must compensate for the missing money)	The shortage of money according to the seal yet to be compensated (the person named on the seal belongs to NHNN)

Or/and Debit appropriate account (Deposits of TCTD, KBNN, ...)	The shortage of money according to the minutes of the Counting Council for TCTD, KBNN

Credit Account 315004 - Embezzlement, missing money, assets pending disposal (detail: Missing money of Branch/Trading Department of NHNN Branch/Trading Department)	The shortage of money according to debit notification

Or/and Credit appropriate account (Deposits of TCTD, KBNN, ...)	The excess of money according to the minutes of the Counting Council for TCTD, KBNN (if any)

Or/and Credit Account 799999 - Other revenues	Inter-branch Settlement, ...)

- Case where no excess or shortage of money occurs (no credit/debit notification received, received seal, minutes of the Counting Council about excess and shortage of money):

Credit Account 10100101 - Circulating cash meeting circulation standards	The shortage of money according to the seal compensated in cash

Or/and Debit Account 315004 - Embezzlement, missing money, assets pending disposal (detail: Individual must compensate for the shortage of money)	The shortage of money according to the seal yet to be compensated (the person named on the seal belongs to NHNN)

Or/and Debit appropriate account (Deposits of KBNN, TCTD,...)	The shortage of money of each TCTD, KBNN opening payment accounts at Trading Departments, Branches of NHNN according to the minutes of the Counting Council

\|\|\| Credit appropriate account (Treasury deposit, Commercial Bank deposit, etc.)	The excess of money of each TCTD, KBNN opening payment accounts at Trading Departments, Branches of NHNN according to the minutes of the Counting Council

Or/and Credit Account 799999 - Other revenues	Inter-branch Settlement, ...)

When receiving the amount of missing money from individuals, officers of NHNN:

Debit appropriate account (Money meeting circulation standards, ...)

Credit Account 315004 - Embezzlement, missing money, assets pending disposal

(detail: Individuals must compensate for the missing money)

d) Upon receipt of the credit notification due to the unit receiving the transfer of money returning money to the person named on the shortage seal because of mixed counterfeit money, suspected damaged money previously temporarily seized but the result of examination is not counterfeit or damaged money, the accounting department records:

- Case where the person named on the seal belongs to NHNN B:

- Upon permission for issuance, the accounting department prepares a warehouse exit form for announced circulating cash and records:

Credit Account 415001 - Excess Fund, surplus assets awaiting processing

(Detail: Excess fund of State Bank Branch/Trading Department)

If the person named on the seal (mixed counterfeit money, suspected damaged money) leading to shortage of money previously compensated, now the examination result is not counterfeit or damaged money, then it will be returned. When disbursing, the accounting department records:

Debit Account 415001 - Excess Fund, surplus assets awaiting processing

(Detail: Excess fund of State Bank Branch/Trading Department)

Credit Account 10100201 - Money meeting circulation standards

If not yet compensated, the accounting department records:

Debit Account 415001 - Excess Fund, surplus assets awaiting processing

(Detail: Excess fund of State Bank Branch/Trading Department)

Credit Account 315004 - Embezzlement, missing money, assets pending disposal

(detail: Individual recorded as having shortage of money previously - if not yet compensated)

If previously mixed counterfeit money, suspected damaged money was temporarily seized but did not result in shortage of money:

Debit Account 415001 - Excess Fund, surplus assets awaiting processing

(Detail: Excess fund of State Bank Branch/Trading Department)

||| Credit Account 799999 - Other Income

- Case where the person named on the seal does not belong to NHNN B:

- Upon permission for issuance, the accounting department prepares a warehouse exit form for announced circulating cash and records:

Credit appropriate account (Deposits of TCTD, KBNN, ...)

Based on the receipt and delivery record, the accounting department shall record:

a) Upon receipt of the debit notification from the unit of NHNN reporting shortage of newly printed or minted money in original sealed condition from the production unit, not yet circulated, the accounting department records the reduction of money for issuance into circulation:

Debit Account 40100101 - Cotton Currency Issued

Or/and Debit Account 40100102 - Polymer Currency Issued

Or/and Debit Account 40100200 - Metal Currency Issued

Simultaneously open a ledger to track this shortage and notify the Issuance and Treasury Department for handling.

b) Upon receipt of the credit notification of excess money for newly printed or minted money in original sealed condition from the production unit, not yet circulated, the accounting department records the increase of money for issuance into circulation:

- Upon permission for issuance, the accounting department prepares a warehouse exit form for announced circulating cash and records:

Or/and Credit Account 40100102 - Polymer issued currency

Or/and Credit Account 40100200 - Metal issued currency

Simultaneously open a ledger to track this excess and notify the Issuance and Treasury Department for handling.

Article 27. Handling cases of excess and shortage of money discovered during the destruction process

1. At the Department of Finance and Accounting:

Based on the summary table of excess and shortage amounts during the counting process for destroyed money established by the Destruction Committee, the Department of Finance and Accounting shall record a credit for the excess amount or a debit for the shortage amount (for the destruction of money from the Issuance Reserve Fund) to relevant units and record:

a) For units with excess money:

Debit Account 40100101 - Cotton Currency Issued

Or/and Debit Account 40100102 - Polymer Currency Issued

Or/and Debit Account 40100200 - Issued Metal Money Credit Account 602004 - Inter-Branch Payments

Simultaneously, based on the confirmation document of complete destruction results sent by the Destruction Committee, determine the excess amount compared to the initial amount issued to prepare the accounting entry for external receipt:

Debit Account 001005 - Money Sent for Destruction

(ledger: Each type of money sent for destruction correspondingly)

b) For units with shortage of money:

- Upon permission for issuance, the accounting department prepares a warehouse exit form for announced circulating cash and records:

Or/and Credit Account 40100102 - Polymer issued currency

Or/and Credit Account 40100200 - Metal issued currency

Simultaneously, based on the confirmation document of complete destruction results sent by the Destruction Committee, determine the shortage amount compared to the initial amount issued to prepare the accounting entry for external issuance:

Credit Account 001005 - Money Sent for Destruction

(ledger: Each type of money sent for destruction correspondingly)

c) For money that still meets circulation standards after being selected through the counting process for destroyed money: The Destruction Committee will handle the procedures for issuing warehouse money for destruction and re-entering it into the Issuance Reserve Fund; based on the transfer order and the money handover document between the Destruction Committee and the Central Money Warehouse, the accounting department prepares the warehouse entry form and records:

Credit Account 40100101 - Cotton issued currency

Or/and Credit Account 40100102 - Polymer issued currency

Or/and Credit Account 40100200 - Metal issued currency

Simultaneously prepare the accounting entry to reduce the money sent for destruction corresponding to the amount re-entered into the Issuance Reserve Fund:

Credit Account 001005 - Money Sent for Destruction

(ledger: Each type of money sent for destruction correspondingly)

2. At the State Bank of Vietnam branches, Trading Departments, Issuance and Treasury Departments, and Issuance and Treasury Sub-departments:

The accounting and handling of shortages and excesses discovered during the counting process for destroyed money shall be carried out according to the provisions of Article 26 of this Circular.

Section 8
INSPECTION AND REGULAR REPORTING OF DATA

Article 28. Inspection and Data Verification

1. Daily data verification:

a) The end-of-day inventory check is conducted in accordance with the State Bank of Vietnam's regulations on money handover, storage, and transportation.

b) Based on the end-of-day inventory results, the Head of the Accounting Department or the person authorized by the Head of the Accounting Department at State Bank of Vietnam branches and Trading Departments is responsible for verifying the data against the records in the Cash Journal and accounting books to confirm the accuracy of the actual inventory data compared to the book records according to the State Bank of Vietnam's regulations on money handover, storage, and transportation; if there is a discrepancy between the actual inventory results and the book records, the cause must be identified and addressed promptly.

2. Monthly data verification:

The Inventory Committee of State Bank of Vietnam branches, Issuance and Treasury Departments, and Issuance and Treasury Sub-departments in Ho Chi Minh City shall conduct an inventory of the Issuance Reserve Fund; the Destruction Committee shall conduct an inventory of money assigned for destruction stored in the Destruction Money Warehouse and verify the data against the accounting records according to the State Bank of Vietnam's regulations on money handover, storage, and transportation.

3. Six-monthly, year-end, and ad hoc data verification:

Annually, every six months on January 1 and July 1 or ad hoc, the Inventory Committee of the Central Money Warehouse/Inventory Committee of State Bank of Vietnam branches and Trading Departments shall conduct a comprehensive inspection of the safety of the treasury and a full inventory of cash, and be responsible for verifying the actual inventory data against the book records according to the State Bank of Vietnam's regulations on money handover, storage, and transportation.

Article 29. Reporting System

Units under the State Bank of Vietnam shall implement the preparation and submission of reports in accordance with the guidelines set forth in Appendix I to Appendix VIII-B attached to this Circular.

Chapter III
IMPLEMENTING PROVISIONS

Article 30. Responsibilities of Units under the State Bank of Vietnam

1. The Financial and Accounting Department shall be responsible for handling issues related to the implementation of this Circular.

2. The Information Technology Department shall organize the upgrading and modification of the core banking system, accounting, budgeting software, and centralized treasury management and issuance software of the State Bank of Vietnam in accordance with the provisions of this Circular.

3. The Internal Audit Department shall be responsible for inspecting and supervising the implementation of this Circular.

4. Units under the State Bank of Vietnam shall be responsible for complying with the provisions of this Circular and relevant laws.

Article 31. Effective Date

1. This Circular takes effect from February 15, 2023.

2. From the date this Circular takes effect, Decision No. 37/2007/QD-NHNN dated October 26, 2007 of the Governor of the State Bank of Vietnam on the cash accounting system for receipt, transfer, issuance, recovery, and destruction shall cease to be effective.

Article 32. Implementation Organization

The Director of the Office, the Heads of the Financial and Accounting Department, the Issuance and Treasury Management Department, the Branches of the Issuance and Treasury Management Department, the Directors of the Trading Departments, and the Heads of units under the State Bank of Vietnam are responsible for organizing the implementation of this Circular./.

To be sent to:

- As Article 32;

- Leadership of the State Bank of Vietnam;

- Government Office;

- Ministry of Justice (for verification);

- Official Gazette;

- Website of the State Bank;

- To be filed with the Office, the Legal Affairs Department, and the Financial and Accounting Department.

DIRECTOR

DEPUTY DIRECTOR

(signed)

Dao Minh Tu

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102/2022/NĐ-CP Nghị định số 102/2022/NĐ-CP quy định chức năng, nhiệm vụ, quyền hạn và cơ cấu tổ chức của Ngân hàng Nhà nước Việt Nam Hết hiệu lực 88/2015/QH13 Luật Kế toán số 88/2015/QH13 Còn hiệu lực 40/2012/NĐ-CP Nghị định số 40/2012/NĐ-CP Về nghiệp vụ phát hành tiền; bảo quản, vận chuyển tài sản quý và giấy tờ có giá trong hệ thống ngân hàng nhà nước, tổ chức tín dụng và chi nhánh ngân hàng nước ngoài Còn hiệu lực 46/2010/QH12 Luật Ngân hàng Nhà nước Việt Nam số 46/2010/QH12 Còn hiệu lực

08/2013/QĐ-TT Quyết định số 08/2013/QĐ-TTg Về chế độ kế toán áp dụng đối với Ngân hàng Nhà nước Việt Nam Chưa có trong hệ thống

40/2012/QĐ-TT Quyết định số 40/2012/QĐ-TTg Về quản lý tiền mẫu, tiền lưu niệm Chưa có trong hệ thống

25/2022/TT-NHNN

Circular No. 25/2022/TT-NHNN on accounting procedures for the receipt, transfer, issuance, recall, and destruction of cash at the State Bank of Vietnam

In effect

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08/2013/QĐ-TTg Quyết định số 08/2013/QĐ-TTg Về chế độ kế toán áp dụng đối với Ngân hàng Nhà nước Việt Nam Còn hiệu lực 40/2012/QĐ-TTg Quyết định số 40/2012/QĐ-TTg Về quản lý tiền mẫu, tiền lưu niệm Còn hiệu lực

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37/2007/QĐ-NHNN Quyết định số 37/2007/QĐ-NHNN Ban hành Chế độ kế toán giao nhận, điều chuyển, phát hành, thu hồi và tiêu huỷ tiền mặt Hết hiệu lực

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Tiếng Việt Thông tư số 25/2022/TT-NHNN Quy định chế độ kế toán giao nhận, điều chuyển, phát hành, thu hồi và tiêu hủy tiền mặt tại Ngân hàng Nhà nước Việt Nam 한국어 시행규칙 제 25/2022/TT-NHNN 금융기관 간 현금 수령, 이동, 발행, 회수 및 파기와 관련된 회계 제도에 관한 규정 中文通知2022年第25号令关于越南国家银行现金会计收发、调拨、发行、回收和销毁的规定

Circular No. 25/2022/TT-NHNN on accounting procedures for the receipt, transfer, issuance, recall, and destruction of cash at the State Bank of Vietnam

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